At a Glance
- Tasks: Support executive leaders with admin tasks, travel arrangements, and meeting coordination.
- Company: Join Dentsu, a global creative agency driving innovation and growth.
- Benefits: Enjoy flexible working, health perks, and a supportive work environment.
- Other info: Embrace diversity and inclusion in a workplace that values your unique contributions.
- Why this job: Gain exposure to senior stakeholders and develop valuable skills in a dynamic setting.
- Qualifications: Strong organisational skills and experience in fast-paced environments.
The predicted salary is between 30000 - 40000 £ per year.
The purpose of this role is to provide executive, confidential secretarial and administrative support to a member of the Dentsu Aegis Network global or local executive.
Dentsu Creative is a global creative agency network built to unlock exponential growth for clients through Transformative Creativity — a unifying force that drives innovation across people, businesses, and society. Launched in June 2022, it operates in over 145 countries and is fully integrated with dentsu’s Media and CXM capabilities to deliver seamless, end-to-end solutions worldwide. Guided by the philosophy of “Building Brands for What’s Next,” Dentsu Creative empowers brands to navigate current challenges and prepare for future opportunities, crafting resilient, forward-thinking strategies that thrive in an ever-evolving world.
This role supports members of the Dentsu Creative UK Executive Leadership Team, providing high-quality administrative, organisational, and coordination support. The Team Assistant acts as a trusted partner—managing complex diaries, ensuring seamless travel and logistics, and supporting the smooth running of meetings, office activity, and key events. This is a varied role with exposure across senior stakeholders, offering the opportunity to contribute to team culture, internal events, and presentation preparation.
What you’ll do
- Provide proactive administrative and coordination support to multiple ELT members
- Manage complex and ever-changing diaries across regions and time zones
- Act as a trusted point of contact, handling correspondence with professionalism and discretion
- Schedule and prioritise meetings across stakeholders and time zones
- Organise meeting logistics including rooms, AV/IT support, refreshments, and agendas
- Support preparation of meeting materials and follow up on actions where required
- Welcome and coordinate external clients and visitors
- Arrange domestic and international travel, including visas where required
- Create clear and detailed travel itineraries
- Manage travel bookings and expenses efficiently
- Support office management activities as needed
- Assist in the planning and delivery of internal and external events
- Contribute to creating a positive and well-organised working environment
- Assist with the preparation and formatting of presentations, documents, and reports
- Demonstrate a willingness to learn and develop presentation-building skills
What you’ll bring
- Experience supporting multiple stakeholders in a fast-paced, ideally global environment
- Strong diary management skills across multiple time zones
- Experience organising international travel and itineraries
- High level of discretion and professionalism
- Proactive, organised, and able to anticipate stakeholder needs
- Confident working independently and managing competing priorities
- Strong judgement and decision-making in complex situations
- Interest in developing presentation and content skills
- Calm under pressure and highly organised
- Personable and confident interacting with senior stakeholders and clients
- Hands-on and willing to support across both executive and office needs
- Eager to learn, grow, and build new skills
What we offer
This is a permanent role. The team is based from our London office on a hybrid working basis. At dentsu, we’ve built a benefits package that supports every chapter of your life. From company‐funded Private Medical Insurance, a 24/7 Virtual GP and a generous sick‐pay policy, to wellbeing days, volunteering time, flexible bank‐holiday swaps and great everyday perks like retail discounts, gym access and tech schemes - we make it easier to live well, not just work well.
Our employee‐led resource groups have helped shape policies that genuinely matter: enhanced maternity, paternity and carers leave, extended sick leave, menopause and baby‐loss support, plus 10 fertility treatment days. Combined with life assurance, income protection, financial education tools and flexible savings options, you’ll find a workplace that invests in you - your health, your family, your future.
About Dentsu
Dentsu is an integrated growth and transformation partner to the world’s leading organisations. Founded in 1901 in Tokyo, Japan, and now operating in approximately 120 countries and regions, we bring together the power of a global network of leadership brands to deliver impactful, end-to-end growth solutions. Through our client promise, Innovating to Impact, we drive growth through integrated services across Media, Customer Experience Management (CXM), and Creative. Our business transformation (BX) mindset, combined with a focus on experience transformation (EX), drives sustainable growth for brands, people, and society.
Inclusion and Diversity
At Dentsu, we embrace diversity and inclusion, valuing the unique perspectives and contributions of every individual. We believe that diversity fuels creativity and innovation, benefiting our employees, partners, and communities. We welcome applications from all individuals, regardless of race, ethnicity, nationality, religion, gender, gender identity, sexual orientation, age, disability, marital status, or any other protected characteristic. Beyond recruitment, we strive to create an environment where everyone feels respected, supported, and empowered to bring their authentic selves to work.
We recognize the importance of work-life balance and are open to discussing flexible working arrangements for all roles. If you need reasonable adjustments due to a disability or medical condition during our recruitment process, please contact us at accommodations@dentsu.com, quoting the reference number of the role that you are applying for. Your needs will be handled with respect and confidentiality to ensure an inclusive and accessible experience.
Team Assistant employer: Dentsu Aegis Network Ltd.
Dentsu is an exceptional employer that prioritises employee well-being and growth, offering a comprehensive benefits package that includes private medical insurance, flexible working arrangements, and generous leave policies. The vibrant London office fosters a collaborative work culture where creativity thrives, and employees are encouraged to develop their skills while contributing to impactful projects alongside senior stakeholders. With a commitment to diversity and inclusion, Dentsu ensures that every team member feels valued and empowered to bring their authentic selves to work.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in what they do!
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want you to sound confident, not rehearsed. Be yourself and let your personality shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show that you’re really keen on the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Team Assistant role. Highlight your experience in managing diaries, organising travel, and supporting senior stakeholders, as these are key aspects of the job.
Showcase Your Skills:Don’t forget to mention your organisational skills and ability to handle multiple tasks. Use specific examples from your past experiences that demonstrate how you’ve successfully managed competing priorities.
Be Professional and Personable:Since this role involves interacting with senior stakeholders, it’s important to convey professionalism in your application. At the same time, let your personality shine through to show you’re a great fit for the team culture.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves, and you’ll find all the details you need to make your submission stand out!
How to prepare for a job interview at Dentsu Aegis Network Ltd.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Assistant role. Familiarise yourself with the key responsibilities like diary management, travel arrangements, and meeting coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight your ability to stay calm under pressure and how you prioritise competing demands. This is crucial for a role that requires juggling various responsibilities.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, such as scheduling conflicts or last-minute changes. Think through potential scenarios beforehand and prepare your responses. This will showcase your problem-solving skills and ability to think on your feet.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team culture, upcoming projects, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
