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- Tasks: Support billing processes and client onboarding in a dynamic legal environment.
- Company: Join Dentons, a global leader in legal solutions with a commitment to diversity.
- Benefits: Flexible working hours, training opportunities, and a supportive team culture.
- Why this job: Gain valuable experience in finance and administration while making a real impact.
- Qualifications: Strong organisational skills and attention to detail; no prior experience required.
- Other info: Hybrid role based in Milton Keynes or Scotland with excellent career growth potential.
The predicted salary is between 30000 - 42000 £ per year.
Department/Division: People, Reward and Mobility
Duration: 12-month FTC
Location: Milton Keynes or Scotland
Reports to: Practice Support Workflow Co‑ordinator
Type of Role: Hybrid
Reference no.: 9234
Role Purpose
Provide proactive administrative and financial support to a People, Reward and Mobility (PRM) team, focusing on client onboarding, matter management and billing. The role ensures smooth operation of finance-based processes, working closely with the accounts team and fee earners to deliver a first-class client service. This position offers excellent exposure to client account management, billing systems and cross-functional collaboration, with clear scope for training and development.
Responsibilities
- Manage the end-to-end billing process using systems such as 3E, LegalEye and Helix Legal Front Door.
- Generate and review WIP and pricing reports; check rates, correct errors, and ensure compliance with client-specific billing protocols.
- Prepare billing proposals and invoices; liaise with the accounts team and fee earners to resolve billing queries and ensure timely submissions.
- Monitor budgets versus spend, following up on approvals and alerting fee earners at key thresholds.
- Record and reconcile disbursements; assist with processing third-party invoices.
- Support multi-jurisdictional projects by coordinating hours updates and preparing monthly retainer invoices.
- Attend internal billing meetings and maintain accurate billing documentation and trackers.
- Chase purchase orders and ensure invoices are logged, approved and sent promptly.
Client Onboarding & Matter Administration
- Support matter opening, including conflict checks, AML verification and engagement letters.
- Complete and update matter information across internal systems (Helix, KCDC, Repstor, ET trackers).
- Assist with onboarding forms (NBIs), contact lists and initial documentation for new matters.
- Track matter progress and ensure data consistency across systems.
- Monitor mailbox for new instructions, budget approvals and checking they match the AOI and sending to fee earner.
General Administration & Team Support
- Organise workload to meet strict billing deadlines and client reporting cycles.
- Attend team and client meetings, recording action points as required.
- Provide support to the wider PRM team to ensure service continuity.
- Assist with ad hoc administrative or finance-related tasks as needed.
Personal attributes
- Strong organisational, numerical and administrative skills.
- Excellent attention to detail and accuracy.
- Calm, reliable and adaptable under pressure.
- Confident communicator, able to liaise effectively with fee earners and finance colleagues.
- Process-driven with the ability to follow workflow maps and compliance requirements.
- Proficient in relevant systems (3E, LegalEye, Helix, Repstor, ET tracker).
- Team-oriented with a proactive approach to learning and improvement.
Firm Profile
Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.
Inclusion and Diversity
We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate.
Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.
During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.
For any questions about this role, please email recruitment.matters@dentons.com.
NO AGENCIES PLEASE
If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email recruitment.matters@dentons.com. Enquiries only please – applications will not be accepted via email.
Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Law Practice
Billing and Matter Administrative Assistant in Glasgow employer: Dentons
Contact Detail:
Dentons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing and Matter Administrative Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Billing and Matter Administrative Assistant in Glasgow
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your skills that match the role of Billing and Matter Administrative Assistant. We want to see how your experience aligns with our needs, so don’t hold back on showcasing your relevant achievements!
Show Off Your Attention to Detail: Given the nature of this role, it’s crucial to demonstrate your strong organisational and numerical skills. We love candidates who can present their information clearly and accurately, so double-check for any typos or errors before hitting send!
Be Proactive in Your Communication: In your application, let us know how you’ve effectively communicated with teams or clients in the past. We value confident communicators who can liaise well with fee earners and finance colleagues, so share examples that highlight your interpersonal skills.
Apply Through Our Website: We encourage you to submit your application directly through our careers page. It’s the best way to ensure your application gets to us without any hiccups. Plus, it shows you’re keen and ready to join our team at Dentons!
How to prepare for a job interview at Dentons
✨Know Your Billing Systems
Familiarise yourself with billing systems like 3E, LegalEye, and Helix. Be ready to discuss how you've used similar systems in the past or how you would approach learning them quickly.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational abilities. Think of times when you successfully managed multiple tasks under tight deadlines, as this role requires juggling various responsibilities.
✨Demonstrate Attention to Detail
Be prepared to discuss how you ensure accuracy in your work. You might want to mention specific strategies you use to double-check your work, especially when it comes to billing proposals and invoices.
✨Communicate Confidently
Practice articulating your thoughts clearly and confidently. This role involves liaising with fee earners and finance colleagues, so showcasing your communication skills during the interview will be key.
