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- Tasks: Join our team to create and manage professional documents with precision and flair.
- Company: Dentons is a global law firm dedicated to inclusion, diversity, and sustainability.
- Benefits: Enjoy flexible working hours and a supportive, inclusive culture.
- Why this job: Be part of a dynamic team that values your input and fosters continuous improvement.
- Qualifications: Proficiency in Microsoft Office and strong attention to detail are essential.
- Other info: Remote role with opportunities for growth and development.
The predicted salary is between 30000 - 42000 £ per year.
Department: Operations
Duration: Permanent
Location: UK
Reports to: Document Production Manager (DPM)
Type of Role: Remote
Reference no.: 8719
The Role
To work as part of the document production team to provide the Firm with first class professional, accurate and timely document management production service.
Working on the Day Team – Hours of work 9am to 5pm.
Required experience, skills, and attributes
Responsibilities
• Extensive Document Production (creating, formatting and amending) across all Firm\’s systems.
• Managing document conversions.
• Preparing Pitch Documents.
• Tikit-linking documents.
• Transcribing BigHand dictations.
• Using BigHand Now hub to work on tasks.
• Populating LaserForms.
• Producing Excel data sets (as directed).
• Producing PowerPoint presentations and using software (as directed) i.e. Templafy.
• Work closely with our Brand department to ensure documents are in House-style.
• Accurately interpret fee-earner instructions and seek clarification when needed if instructions are complex.
• Proof read and quality check work to ensure it is completed to the highest standard – including checking all amendments have been made and ensuring document makes logical and grammatical sense.
• Ensure fee-earner/Practice Support Executive (PSE) is kept up to date with progress on their work request.
• Ensure documents are delivered in the required timescale – escalating as appropriate to the DPM and keep fee-earner/PSE updated, with as much notice as possible, if a deadline will not be met and reason for deadline not being met.
• Use judgement to refer outstanding work to our outsource provider, to enable deadline to be met, liaising with the DPM as appropriate.
• Providing support to users on technical document production queries.
• Ability to repair problem documents either on own or with support from IT.
• Test and troubleshoot new IT systems and ensure these are smoothly rolled out, working alongside IT/Brand/BD Departments as appropriate.
• Share knowledge and proactively suggest changes as appropriate across the team to enable continuous improvement.
Personal Attributes
• Excellent Team Player.
• Excellent communication skills.
• Excellent eye for detail.
• Advanced Knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Kofax and any other systems implemented by the firm.
• Familiarity with Real Estate and Banking transactional documents would be an advantage.
• Flexible and dependable.
• Able to remain calm under pressure and work to tight deadlines.
• Conscientious, approachable and enthusiastic.
• Resilient and able to deal with issues as they arise.
• Proactive and highly motivated.
• Ability to use initiative.
• Able to build confidence, respect and trust with others.
• Willingness and enthusiasm to work with and support teams and practice groups.
Firm Profile
Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.
Inclusion and Diversity
We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity .
Equal Opportunities
Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.
During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.
If you have any questions about this or the role criteria, please email .
NO AGENCIES PLEASE
If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email . Enquiries only please – applications will not be accepted via email.
Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.
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Document Production Specialist employer: Dentons
Contact Detail:
Dentons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Production Specialist
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as BigHand and Templafy. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Showcase your attention to detail by preparing a sample document that highlights your formatting skills. This could be a mock pitch document or a PowerPoint presentation that reflects the firm's house style.
✨Tip Number 3
Network with current or former employees of the firm on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights and potentially lead to a referral.
✨Tip Number 4
Prepare for the interview by practising common questions related to document production and team collaboration. Be ready to discuss how you've handled tight deadlines and complex instructions in past roles.
We think you need these skills to ace Document Production Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Document Production Specialist role. Focus on your document management, formatting, and proofreading abilities, as well as any familiarity with the software mentioned in the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your attention to detail and ability to work under pressure, as these are key attributes for this position.
Highlight Technical Skills: Emphasise your advanced knowledge of Microsoft Office applications and any other relevant software. If you have experience with document production tools like BigHand or Templafy, make sure to include that as well.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents to ensure they are free from errors. This is crucial for a role that requires high attention to detail, so make sure your application reflects that standard.
How to prepare for a job interview at Dentons
✨Showcase Your Document Production Skills
Be prepared to discuss your experience with document production, including specific software you've used like Microsoft Word and Excel. Highlight any relevant projects where you created or formatted documents, as this will demonstrate your capability for the role.
✨Demonstrate Attention to Detail
Since the role requires a keen eye for detail, be ready to provide examples of how you've ensured accuracy in your previous work. You might mention instances where you proofread documents or caught errors before submission.
✨Communicate Effectively
Excellent communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, especially when discussing complex instructions or updates on project progress. This will show that you can keep team members informed and engaged.
✨Prepare for Technical Questions
Given the technical nature of the role, brush up on your knowledge of the software mentioned in the job description, such as BigHand and Templafy. Be ready to discuss how you've used these tools in the past and how you approach troubleshooting technical issues.
