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- Tasks: Support Executive PAs with diary management, travel arrangements, and event coordination.
- Company: Join Dentons, a global leader in legal solutions with a focus on inclusion and diversity.
- Benefits: Enjoy flexible working hours, career development, and a supportive team environment.
- Why this job: Gain valuable experience while making a real impact in a dynamic executive office.
- Qualifications: Strong organisational skills, attention to detail, and a collaborative mindset.
- Other info: Opportunities for growth in a diverse and inclusive workplace.
The predicted salary is between 30000 - 42000 £ per year.
Department: Executive Office
Duration: Permanent
Location: London (hybrid)
Reports to: Business Services PA Workflow Co-ordinator
Reference: 9084
The Role
To provide support to our Executive PAs to deliver a high-quality service focusing on process based tasks/activities and general administrative support to our Directors and Executive Management Team. The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met. The role offers valuable experience, training and genuine career development prospects.
Responsibilities
- Organisation and Planning
- Routine diary management.
- Booking meeting rooms and arranging video conference calls, room set up and co-ordination.
- Organising travel and itineraries.
- Management of correspondence within iManage.
- Interface with other business services teams and ownership of resolving any routine business operations problems.
- Assist and execute high quality events (Board, Executive Committee, Partner Annual Meeting).
- Managing team inbox and responding and actioning requests.
- General Administration
- Supporting the Executive PAs with administrative support covering a vast array of tasks.
- Production of engrossed documents (including getting annexures together) (non-chargeable).
- Minor copying, scanning, printing tasks.
- Processing expense and invoices.
Personal attributes
- Ability to follow process workflow maps.
- Versatile and resourceful work style.
- Composed and effective in high-stress scenarios.
- Good organisation, communication and administrative skills.
- Good eye for detail.
- Well-developed time management skills.
- Willingness and motivation to work with and support teams and practice group.
Firm Profile
Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.
Inclusion and Diversity
We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate.
Equal Opportunities
Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours. During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.
If you have any questions about this or the role criteria, please email recruitment.matters@dentons.com
NO AGENCIES PLEASE
If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email recruitment.matters@dentons.com. Enquiries only please – applications will not be accepted via email. Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.
Administrative Assistant employer: Dentons
Contact Detail:
Dentons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Dentons. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially around organisation and communication. We want to see that you can handle high-stress scenarios with ease!
✨Tip Number 3
Show off your versatility! Be ready to discuss examples of how you've adapted to different tasks or challenges in previous roles. This will highlight your resourceful work style, which is key for an Administrative Assistant.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at Dentons.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Administrative Assistant role. Highlight your organisation, communication, and administrative skills, as these are key for us at StudySmarter.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your background makes you a great fit. We love seeing genuine enthusiasm for the position!
Showcase Team Spirit: Since this role involves collaborating with our Executive PAs and other teams, make sure to mention any past experiences where you worked well in a team. We value a team-working approach here at StudySmarter!
Apply Through Our Website: Don’t forget to apply through our careers page! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Dentons
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like diary management, booking meetings, and handling correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisation Skills
Since this role requires excellent organisation and time management skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything on track, especially in high-stress situations.
✨Emphasise Teamwork and Collaboration
The job involves working closely with Executive PAs and other teams, so highlight your ability to work well in a team. Share specific instances where you've collaborated effectively with others to achieve a common goal, and express your enthusiasm for contributing to a supportive team environment.
✨Prepare Questions About Company Culture
Dentons values inclusion and diversity, so come prepared with questions about their culture and how they support their employees. This shows that you align with their values and are keen to be part of a workplace that prioritises a positive environment for everyone.
