At a Glance
- Tasks: Support our team with admin tasks, scheduling, and client relationship management.
- Company: Join Dentons, a global leader in legal solutions with a focus on inclusion and diversity.
- Benefits: Enjoy flexible working hours, competitive salary, and opportunities for personal growth.
- Other info: Great career growth potential in a supportive and inclusive culture.
- Why this job: Kickstart your career in a dynamic environment while making a real impact.
- Qualifications: Strong organisational skills and a willingness to support teams.
The predicted salary is between 28800 - 43200 £ per year.
Type of role: Hybrid (3 days in the office)
Reports to: Practice Support Workflow Co-ordinator
Reference no: 9169
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Law Practice
The Role
To provide support to our Practice Support Executives to deliver a high-quality service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).
Responsibilities
- Routine Organisation and Planning
- Scheduling routine diary arrangements.
- Booking meeting rooms and arranging video conference calls.
- Arrangement of routine travel arrangements.
- Obtaining and arranging foreign currency.
- Set up and maintain paper and electronic filing systems.
- Routine Email filing with supervision from the PSE.
- Interface with other business services teams and ownership of resolving any routine business operations problems.
- BD and Client Relationship Administration
- Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
- Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
- Assisting with billing process (using 3E as required) including completion of narratives.
- Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
- Processing expenses/invoices using Emburse.
- Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).
- Matter Opening Administration
- Supporting completion of NBI forms.
- Arranging routine conflicts and AML checks.
- Ensuring all parties lists and contact lists are prepared and kept up to date.
- General Administration
- Production of engrossed documents (including getting annexures together) (non-chargeable).
- Minor copying, scanning, printing tasks.
- Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable).
- Archiving/retrieving files.
- Ordering business cards.
Personal attributes
- Ability to follow process workflow maps.
- Versatile and resourceful work style.
- Composed and effective in high-stress scenarios.
- Good organisation, communication and administrative skills.
- Well-developed time management skills.
- Willingness and motivation to work with and support teams and practice group.
Firm Profile
Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.
Inclusion and Diversity
We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate.
Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.
During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.
If you have any questions about this or the role criteria, please email recruitment.matters@dentons.com.
NO AGENCIES PLEASE
If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email recruitment.matters@dentons.com. Enquiries only please – applications will not be accepted via email.
Administrative Assistant in Glasgow employer: Dentons
Dentons is an exceptional employer that fosters a collaborative and innovative work culture, empowering employees to thrive in their roles. With a strong focus on professional development and growth opportunities, particularly in the dynamic Corporate team, employees benefit from a structured resource management methodology that enhances both client service delivery and profitability. Located across London, Milton Keynes, and Ireland, Dentons offers a hybrid working model that promotes work-life balance while engaging in meaningful projects that drive transformation.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working at Dentons. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description and be ready to share examples of your organisational and administrative prowess.
✨Tip Number 3
Show your enthusiasm! When you get the chance to speak with someone from the team, let them know why you’re excited about the role and how you can contribute to their success.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Dentons.
We think you need these skills to ace Administrative Assistant in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant skills like organisation, communication, and time management that match the job description. We want to see how you can support our Practice Support Executives!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your experience aligns with our needs. We love seeing genuine enthusiasm for the position and our firm.
Showcase Your Skills:In your application, don’t forget to showcase your administrative skills and any experience with CRM databases or billing processes. We’re looking for someone who can hit the ground running, so let us know what you bring to the table!
Apply Through Our Website:Remember, the best way to apply is through our careers page. It’s straightforward and ensures your application gets to the right place. Plus, if you have any questions, feel free to reach out to us at recruitment.matters@dentons.com!
How to prepare for a job interview at Dentons
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like scheduling, filing systems, and CRM databases. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisation Skills
Since this role requires excellent organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and maintain efficiency, especially in high-stress situations.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about how you would handle routine business operations problems or manage conflicting priorities. Practising these scenarios can help you articulate your thought process during the interview.
✨Emphasise Teamwork and Communication
This position involves working closely with various teams, so highlight your ability to collaborate effectively. Share examples of how you've supported colleagues in the past and how you communicate clearly to ensure everyone is on the same page.
