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- Tasks: Support our team with admin tasks and help deliver top-notch services.
- Company: Join Dentons, a global leader in legal solutions with a focus on inclusion.
- Benefits: Flexible working hours, career development, and a supportive team environment.
- Why this job: Gain valuable experience while working in a dynamic, collaborative setting.
- Qualifications: Strong organisational skills and a willingness to support your team.
- Other info: Hybrid work model with opportunities for growth and learning.
The predicted salary is between 30000 - 42000 £ per year.
Duration: 12 Month Fixed Term Contract
Location: Edinburgh/Glasgow
Type: Hybrid (2 days in Edinburgh, 1 day in Glasgow)
Reports to: Practice Support Workflow Co-ordinator
Reference Number: 8877
The Role
To provide support to our Practice Support Executives to deliver a high-quality service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).
Responsibilities
Key Areas of Responsibility:
- Routine Organisation and Planning
- BD and Client Relationship Administration
-
Financial Administration
-
Matter Opening Administration
- General Administration
The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.
The role offers valuable experience, training and genuine career development prospects.
Organisation and Planning
- Scheduling routine diary arrangements.
- Booking meeting rooms and arranging video conference calls.
- Arrangement of routine travel arrangements.
- Obtaining and arranging foreign currency.
- Set up and maintain paper and electronic filing systems.
- Routine Email filing with supervision from the PSE.
- Interface with other business services teams and ownership of resolving any routine business operations problems.
Business Development and Client Relationship Management
- Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
- Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
Financial Administration
- Assisting with billing process (using 3E as required) including completion of narratives.
- Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
- Processing expenses/invoices using Emburse.
- Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).
Matter Opening Administration
- Supporting completion of NBI forms.
- Arranging routine conflicts and AML checks.
- Ensuring all parties lists and contact lists are prepared and kept up to date.
These key areas may vary according to the practice requirements. Additional tasks may include:
General Administration
- Production of engrossed documents (including getting annexures together) (non-chargeable).
- Minor copying, scanning, printing tasks.
- Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable).
- Deeds scheduling (non-chargeable).
- Archiving/retrieving files.
- Ordering stationery.
- Ordering business cards.
Personal attributes
- Ability to follow process workflow maps.
- Versatile and resourceful work style.
- Composed and effective in high-stress scenarios.
- Good organisation, communication and administrative skills.
- Good eye for detail.
- Well-developed time management skills.
- Willingness and motivation to work with and support teams and practice group.
Firm Profile
Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.
Inclusion and Diversity
We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity.
Equal Opportunities
Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.
During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.
If you have any questions about this or the role criteria, please email
NO AGENCIES PLEASE
If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email Enquiries only please – applications will not be accepted via email.
Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.
Administrative Assistant employer: Dentons
Contact Detail:
Dentons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show them you’re not just a fit for the role, but also for their team. We want to see your personality shine!
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. The more comfortable you are, the better you’ll come across. Confidence is key, so let’s nail that first impression!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you top of mind and show your enthusiasm for the role. Plus, it’s a great way to reiterate why you’re the perfect fit!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experiences that match the job description. We want to see how your background aligns with the responsibilities of the Administrative Assistant role, so don’t hold back on showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at StudySmarter. Be genuine and let us know what excites you about this opportunity and how you can contribute to our success.
Showcase Your Organisation Skills: Since the role involves a lot of organisation and planning, make sure to highlight any relevant experiences where you've successfully managed tasks or projects. We love seeing examples of how you’ve kept things running smoothly in previous roles!
Apply Through Our Website: We encourage you to apply directly through our careers page. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Dentons
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like diary management, financial administration, and client relationship support. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisation Skills
Since this role requires excellent organisation and time management skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and maintain attention to detail, especially under pressure.
✨Prepare for Teamwork Questions
As the role emphasises collaboration, think about times when you've worked effectively in a team. Be prepared to share specific examples of how you contributed to team success and resolved any conflicts. This will highlight your ability to work well with others, which is crucial for this position.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for administration, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
