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For Companies At a Glance
- Tasks: Join our team as an Administrative Assistant, supporting daily operations and client relationships.
- Company: Dentons is a global leader in legal solutions, committed to diversity and sustainability.
- Benefits: Enjoy hybrid working, career development opportunities, and a supportive team environment.
- Why this job: Be part of a dynamic team redefining best practices in the legal industry with exciting brands.
- Qualifications: No specific experience required; just bring your organisational skills and enthusiasm!
- Other info: Flexible working hours and a commitment to inclusion make this role perfect for everyone.
The predicted salary is between 28800 - 42000 £ per year.
Location: London or Milton Keynes
Department: Helix
Duration: Permanent
Type: Hybrid
Reports to: Head of Operations, Helix
Reference number: 8446
The Role
An exciting opportunity has arisen for an Administrator to join our dedicated Dentons Helix team, to work in innovative new ways for some of the UK\’s best loved and most iconic brands.
Dentons Helix transforms in-house legal teams to allow cost certainty and risk reduction whilst empowering insightful data-backed strategic decisions.
By joining Dentons Helix\’s legal team, you\’ll be providing administrative support and heling to define a new standard of best practice for the legal industry.
Responsibilities
Key Areas of Responsibility:
- Routine Organisation and Planning.
- Client Relationship Administration.
- Financial Administration.
- Matter Opening Administration.
- General Administration.
The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.
The role offers excellent experience, training and genuine career development prospects.
Organisation and Planning
- Scheduling routine diary arrangements.
- Client events organising.
- Booking meeting rooms and arranging video conference calls.
- Arrangement of routine travel arrangements.
- Obtaining and arranging foreign currency.
- Set up and maintain paper and electronic filing systems.
- Routine Email filing with supervision from the PSE.
- Interface with other business services teams and ownership of resolving any routine business operations problems
Client Relationship Management
- Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
- Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
Financial Administration
- Assisting with billing process (using Flosuite as required) including completion of narratives.
- Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
- Processing expenses/invoices using Chrome River.
- Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).
- Monthly Helix Finance Report.
Matter Opening Administration
- Supporting completion of NBI forms.
- Arranging routine conflicts and AML checks.
- Ensuring all parties lists and contact lists are prepared and kept up to date.
These key areas may vary according to the practice requirements. Additional tasks may include:
General Administration
- Production of engrossed documents (including getting annexures together) (non-chargeable).
- Minor copying, scanning, printing tasks.
- Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable).
- Deeds scheduling (non-chargeable).
- Archiving/retrieving files.
- Ordering stationery.
- Ordering business cards.
Personal attributes
- Ability to follow process workflow maps.
- Flexible and adaptable approach to work.
- Reliable and calm under pressure.
- Good organisation, communication and administrative skills.
- Good eye for detail.
- Strong time management skills.
- Willingness and enthusiasm to work with and support teams and practice group.
Firm Profile
Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com
Inclusion and Diversity
We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity .
Equal Opportunities
Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.
During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.
If you have any questions about this or the role criteria, please email recruitment.matters@dentons.com .
NO AGENCIES PLEASE
If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email recruitment.matters@dentons.com . Enquiries only please – applications will not be accepted via email.
Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.
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Administrative Assistant employer: Dentons
Contact Detail:
Dentons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Flosuite and Chrome River. Having a good understanding of these platforms will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will show that you can handle the diverse responsibilities of an Administrative Assistant effectively.
✨Tip Number 3
Research Dentons Helix and their approach to client relationship management. Understanding their values and how they operate will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 4
Prepare to discuss your adaptability and teamwork skills. Since the role emphasises collaboration, think of specific instances where you've worked well in a team or adapted to changing circumstances, as this will resonate with the hiring managers.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the key responsibilities and required skills. Tailor your application to highlight how your experience aligns with the specific tasks mentioned, such as client relationship administration and financial administration.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience. Focus on administrative roles you've held, showcasing your organisational skills, attention to detail, and ability to work under pressure, as these are crucial for the Administrative Assistant position.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you have successfully managed similar responsibilities in the past, such as scheduling meetings or maintaining filing systems, to demonstrate your suitability for the position.
Proofread Your Application: Before submitting your application, take the time to proofread it thoroughly. Check for any spelling or grammatical errors, and ensure that all information is accurate and presented professionally. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Dentons
✨Showcase Your Organisation Skills
As an Administrative Assistant, organisation is key. Be prepared to discuss specific examples of how you've successfully managed schedules, events, or filing systems in the past. Highlight your ability to keep things running smoothly.
✨Demonstrate Team Collaboration
This role emphasises teamwork, so be ready to share experiences where you collaborated with others to achieve a common goal. Discuss how you support your colleagues and contribute to a positive team environment.
✨Familiarise Yourself with Financial Administration
Since the position involves financial tasks, brush up on any relevant software like Flosuite or Chrome River. Be prepared to discuss your experience with billing processes or managing expenses, as this will show your readiness for the role.
✨Emphasise Your Attention to Detail
Attention to detail is crucial in administrative roles. Prepare to provide examples of how your meticulous nature has helped prevent errors or improved processes in previous positions. This will demonstrate your suitability for maintaining high standards.
