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- Tasks: Provide essential admin support and help keep the team organised and efficient.
- Company: Join a leading real estate firm in a collaborative environment.
- Benefits: Part-time hours, valuable experience, and opportunities for career growth.
- Why this job: Gain hands-on experience while working with a supportive team in a dynamic industry.
- Qualifications: Strong organisational skills and a team-oriented mindset.
- Other info: Perfect for students seeking flexible work while studying.
The predicted salary is between 24000 - 36000 £ per year.
Department: Real Estate
Duration: Permanent - Part time (3 days or 0.6 FTE)
Location: Edinburgh (3 days in office)
Reports to: Practice Support Workflow Co-ordinator
Reference no: 9307
The Role
To provide support to our Practice Support Executives to deliver a high-quality service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs). (Please note this role is for 3 days)
Responsibilities
- Key Areas of Responsibility
- Routine Organisation and Planning
- BD and Client Relationship Administration
- Matter Opening Administration
- General Administration
The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met. The role offers valuable experience, training and genuine career development prospects.
Organisation and Planning
- Scheduling routine diary arrangements.
- Booking meeting rooms and arranging video conference calls.
- Arrangement of routine travel arrangements.
- Obtaining and arranging foreign currency.
- Set up and maintain paper and electronic filing systems.
- Routine Email filing with supervision from the PSE.
- Interface with other business services teams and ownership of resolving any routine business operations problems.
Business Development and Client Relationship Management
- Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
- Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
- Assisting with billing process (using 3E as required) including completion of narratives.
- Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
- Processing expenses/invoices using Emburse.
- Supporting post completion of matters (e.g. preparing completion statements, arranging).
Administrative Assistant in Edinburgh employer: Dentons Canada
Contact Detail:
Dentons Canada Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the real estate sector and let them know you're on the lookout for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses and showcase your skills effectively.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've successfully managed multiple tasks or projects. This will demonstrate that you’re the perfect fit for the role and can handle the responsibilities with ease.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace Administrative Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience and skills that match the job description, like organisation and planning abilities. We want to see how you can support our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific responsibilities from the job description and how your past experiences align with them. We love a good story!
Showcase Team Spirit: Since this role involves a lot of teamwork, make sure to highlight your collaborative skills in your application. Share examples of how you've worked well with others in previous roles. We’re all about working together at StudySmarter!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’re good to go!
How to prepare for a job interview at Dentons Canada
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like diary management, booking meetings, and maintaining filing systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Team Spirit
Since this role emphasises collaboration, be prepared to discuss examples of how you've worked effectively in a team. Share specific instances where you supported colleagues or contributed to group projects, highlighting your ability to work well with others.
✨Prepare for Practical Scenarios
Expect questions that assess your problem-solving skills and organisational abilities. Think about how you would handle scheduling conflicts or manage multiple tasks at once. Practising these scenarios can help you articulate your thought process during the interview.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask the interviewer. Inquire about the team dynamics, training opportunities, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
