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- Tasks: Support the Company Secretarial Team with admin tasks and client relations.
- Company: Join Dentons, a leading global law firm known for its collaborative culture.
- Benefits: Enjoy hybrid work options, career development, and training opportunities.
- Why this job: Gain valuable experience in a dynamic environment while making a real impact.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn.
- Other info: This role offers a chance to work closely with various teams and enhance your skills.
The predicted salary is between 28800 - 43200 £ per year.
Location: Milton Keynes, GB
Company: Dentons
Department: Corporate - Company Secretarial Team
Duration: Permanent
Type of Role: Hybrid
The Role
To provide support to our Company Secretarial Team to deliver a first class service focusing on process based tasks/activities and general administrative support.
Responsibilities
- Key Areas of Responsibility:
- Routine Organisation and Planning
- BD and Client Relationship Administration
- Financial Administration
- Matter Opening Administration
- Maintaining and updating a vast database
- Managing daily correspondence with Clients
- Creating letters of Engagement
- General Administration
- Registered Office Post Service
The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met. The role offers excellent experience, training and genuine career development prospects.
Organisation and Planning
- Scheduling routine diary arrangements.
- Booking meeting rooms and arranging video conference calls.
- Arrangement of routine travel arrangements.
- Obtaining and arranging foreign currency.
- Set up and maintain paper and electronic filing systems.
- Routine Email filing with supervision from the PSE.
- Interface with other business services teams and ownership of resolving any routine business operations problems.
Business Development and Client Relationship Management
- Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
- Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
Financial Administration
- Assisting with billing process (using Flosuite as required) including completion of narratives.
- Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
- Processing expenses/invoices using Chrome River.
- Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).
Matter Opening Administration
- Supporting completion of NBI forms.
- Arranging routine conflicts and AML checks.
- Ensuring all parties lists and contact lists are prepared and kept up to date.
Registered Office Post
- Forwarding registered office post received for various Clients on a daily basis.
- Corresponding with clients in relation to registered office post.
- Maintaining all internal records relating to the registered office service and corresponding with relevant internal stakeholders in relation to the same.
These key areas may vary according to the practice requirements. Additional tasks may include:
- General Administration
- Production of engrossed documents (including getting annexures together) (non-chargeable)
- Minor copying, scanning, printing tasks.
- Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable)
- Deeds scheduling (non-chargeable).
- Archiving/retrieving files.
- Ordering stationery.
- Ordering business cards.
Administrative Assistant employer: Dentons Canada
Contact Detail:
Dentons Canada Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the tools and software mentioned in the job description, such as Flosuite and Chrome River. Having a good understanding of these platforms will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific situations where your planning and coordination made a significant impact.
✨Tip Number 3
Research Dentons and their Company Secretarial Team to understand their values and culture. Tailoring your conversation to reflect how you align with their mission can make a strong impression during interviews.
✨Tip Number 4
Network with current or former employees of Dentons on platforms like LinkedIn. Engaging with them can provide valuable insights into the company and may even lead to a referral, increasing your chances of landing the job.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administrative Assistant role. Focus on your organisational skills, attention to detail, and any previous administrative support roles you've held.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses how your background and skills make you a great fit for the Company Secretarial Team. Mention your ability to manage correspondence, maintain databases, and support financial administration tasks.
Showcase Teamwork Skills: Since the role emphasises collaboration, include examples in your application that demonstrate your ability to work effectively within a team. Highlight any experiences where you contributed to team success or supported colleagues.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant.
How to prepare for a job interview at Dentons Canada
✨Research the Company
Before your interview, take some time to learn about Dentons and their Company Secretarial Team. Understanding their values, culture, and recent developments will help you tailor your responses and show genuine interest.
✨Prepare for Common Questions
Anticipate questions related to administrative tasks, organisation skills, and teamwork. Be ready to provide examples from your past experiences that demonstrate your ability to handle similar responsibilities effectively.
✨Showcase Your Organisational Skills
Since the role involves a lot of planning and organisation, be prepared to discuss how you manage your time and prioritise tasks. You might even want to share specific tools or methods you use to stay organised.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. This could be about the team dynamics, opportunities for professional development, or how success is measured in the role. It shows you're engaged and serious about the position.
