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- Tasks: Support administrative processes and help organise events in a dynamic environment.
- Company: Join Denbighshire County Council, a supportive local government team.
- Benefits: Competitive salary, immediate start, and opportunities for professional development.
- Why this job: Make a difference in your community while gaining valuable experience.
- Qualifications: NVQ Level 3 or equivalent, with strong communication and IT skills.
- Other info: Work in a collaborative team and enjoy excellent career growth opportunities.
The predicted salary is between 25000 - 35000 £ per year.
Job Category: Sec / Admin
Location: Kinmel Park Depot, Denbighshire County Council
Hours Per Week: 37.00
Start Date: Immediate Start
Start Time: 08:00
End Time: 16:00
Salary: £12.18
JOB PURPOSE
Under the guidance of senior staff: be responsible for undertaking administrative, financial, organisational processes within the service/directorate. Assist with the planning and development of support services.
PRINCIPAL RESPONSIBILITIES
- Deal with complex reception/visitor matters.
- Contribute to the planning, development and organisation of support service systems/procedures/policies.
- Coordinate events as required.
- Manage manual and computerised record/information systems.
- Collate data/information and produce reports/information/data as required.
- Collate complex documents and other IT based tasks.
- Provide administrative and organisational support to other staff.
- Operate relevant equipment/ICT packages (e.g. Word, Excel, databases, spreadsheets, internet).
- Provide administrative and organisational support including minute taking.
- Processing invoices, coding sheets, monitoring and inputting onto budget spreadsheets.
- Provide guidance and support to staff and others.
- Arrange, attend and participate in regular meetings.
- Participate in training and other learning activities and performance development as required.
- Be responsible for petty cash as and when required.
- Provide cover for comparably graded colleagues or above due to holidays, sickness and other unforeseen events.
- Ensure confidentiality is maintained at all times.
- Undertake other relevant duties as agreed by Line Manager.
QUALIFICATIONS & EXPERIENCE
- Experience of development, management and operation of administrative systems.
- NVQ 3 or equivalent qualification or experience in relevant discipline.
- Excellent numeracy/literacy skills.
- Excellent communication skills.
KNOWLEDGE & SKILLS
- Effective use of ICT and other specialist equipment/resources.
- Full working knowledge of relevant policies/codes of practice and awareness of relevant legislation.
- Excellent ICT skills.
- Work constructively as part of a team, understanding roles and responsibilities and your own position within these.
- Ability to self-evaluate learning needs and actively seek learning opportunities.
EDUCATION & QUALIFICATIONS
- 5 GCSE’s, Grades A – C or equivalent to include Maths and English.
- NVQ level 3 or equivalent qualification or experience in relevant discipline.
- ECDL or equivalent or commitment to gain within 18 months of appointment.
RELEVANT EXPERIENCE
- Experience of development, management and operation of administrative systems.
- Experience of working within local government.
JOB RELATED KNOWLEDGE
- Excellent IT skills to include word processing, spreadsheets and databases.
- Full working knowledge of relevant policies/codes of practice & awareness of relevant legislation.
- Note taking.
SKILLS
- Excellent numeracy and literacy skills.
PERSONAL QUALITIES
- Ability to plan and prioritise the delivery of workload.
- Excellent communication skills – face to face, in writing, telephone and email.
- Work constructively as part of a team.
- Respects and maintains confidentiality at all times.
OTHER REQUIREMENTS
- Empathy with the Welsh language and culture.
- Ability to speak Welsh.
Administrator Level 3 employer: Denbighshire County Council
Contact Detail:
Denbighshire County Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator Level 3
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working in local government or admin roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about how you’d handle complex reception matters or manage records. We can help you with mock interviews to boost your confidence!
✨Tip Number 3
Show off your skills! Bring examples of reports or documents you've created in previous roles to the interview. This will demonstrate your excellent ICT skills and ability to collate complex information effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Administrator Level 3
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the job description. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your IT Skills: Since this role requires excellent ICT skills, be sure to mention any specific software or tools you’re proficient in. We love seeing candidates who are comfortable with Word, Excel, and databases, so let us know what you’ve got!
Keep It Clear and Concise: When writing your application, clarity is key! Use straightforward language and get straight to the point. We appreciate a well-structured application that’s easy to read, so keep it organised and professional.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Denbighshire County Council
✨Know Your Admin Stuff
Make sure you brush up on your knowledge of administrative systems and processes. Familiarise yourself with the specific tools mentioned in the job description, like Word, Excel, and databases. Being able to discuss your experience with these will show that you're ready to hit the ground running.
✨Show Off Your Communication Skills
Since excellent communication is key for this role, prepare examples of how you've effectively communicated in previous positions. Think about times when you’ve dealt with complex matters or coordinated events, and be ready to share those stories during the interview.
✨Demonstrate Team Spirit
This job requires working constructively as part of a team, so come prepared with examples of how you've collaborated with others in the past. Highlight your understanding of roles and responsibilities within a team setting, and how you contribute to achieving common goals.
✨Be Ready for Practical Questions
Expect some practical questions related to the tasks you'll be handling, like processing invoices or managing records. Think through how you would approach these tasks and be ready to explain your thought process. This will show that you’re not just knowledgeable but also practical and solution-oriented.
