Scheduling Coordinator

Scheduling Coordinator

Location: Holborn, London (hybrid)

Employment type: Full-Time, Fixed-Term Contract (12 months)

Job summary: The Scheduling Co‑ordinator plays a crucial role to ensure all operational areas have an achievable, balanced portion of tasks per shift, assessing work within a global framework. Sitting between client teams and operations, the Scheduling Co‑ordinator is the internal go‑to for production queries relating to capacity, resource, and prioritisation of tasks. The Scheduling team collectively oversees project timelines from start to finish, maintaining a project‑based forecast, learning client trends, and building accurate plans of action.

Role And Responsibilities

• Schedule tasks to deliver content as per client delivery requirements.
• Manage the prioritisation of operational queues, facilitating the production process to ensure client deadlines are met and operational teams are working within capacity.
• Monitor, create and manage all internal theatre bookings at a global level.
• Maintain production forecasts.
• Provision of various reports as per business requirements.
• Attend and facilitate client team and operational meetings globally relating to existing and new projects.
• Build a rapport with all global teams and establish excellent working relationships.
• Provide general support and assistance for all teams globally where required.
• Raise any capacity/operational/forecasting concerns with Senior SC or Head of Scheduling for remediation.

Key Requirements

• Excellent organisational and interpersonal skills.
• Excellent accuracy and attention to detail.
• Highly diligent approach to work is essential due to the technical nature and varying complexity of projects.

Experience

The ideal candidate will have previous experience in a fast‑paced scheduling, bookings or similar workflow‑based position.

Diversity Statement

Deluxe is committed to inclusivity, fostering an environment where every employee feels comfortable bringing their full selves to work. It is our policy to provide equal employment opportunities to all applicants and employees. Applicants will receive consideration for employment without regard to, and will not be discriminated against, based on race, colour, religion, national origin or ancestry, sex, age, physical or mental disability, sexual orientation, gender identity or expression.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative, Distribution, and Production

Industries

• Entertainment Providers, Movies, Videos, and Sound, and Broadcast Media Production and Distribution