Resourcing Coordinator

Delta Live is a leading provider of audio and technical production services for some of the world’s most iconic events. With over 30 years of experience, we specialise in designing and delivering bespoke sound solutions that bring creative visions to life. From global ceremonies and major cultural festivals to high-profile corporate events, our reputation is built on innovation, technical excellence, and collaboration.

At Delta Live, we pride ourselves on pushing the boundaries of live production and creating unforgettable experiences for audiences worldwide. As part of a larger International group of companies, we continue to invest in our people, our processes, and our capability to deliver at the highest level.

We are seeking an organised, proactive, and people‑focused Crew Coordinator to join our busy Live Events Projects Team. This pivotal role supports Project Managers in the day‑to‑day planning of event operations, with a primary focus on scheduling, coordinating, and managing freelance crew. You will be the key point of contact for freelancers, ensuring they are briefed, scheduled, and supported to deliver world‑class events. The role requires excellent communication, strong administrative skills, and the ability to multitask in a fast‑paced environment. This is a predominantly office‑based role, Monday to Friday, with occasional flexibility required to support project needs during peak periods.

Key Responsibilities

• Crew Scheduling & Coordination

• Allocate freelance crew to projects in collaboration with Project Managers.
• Own and maintain the freelancer database, ensuring records are current and accurate.
• Manage the onboarding of new freelancers, ensuring compliance with company standards.
• Ensure all freelance engagements comply with IR35 legislation.
• Communicate crew requirements, schedules, and project details clearly via phone and email.

• Raise purchase orders for crew and suppliers in accordance with company procedures.
• Arrange crew transport, travel logistics, and accommodation where required.
• Manage crew accreditation and access for relevant events and venues.
• Build strong, positive relationships with external crewing companies, managing logistics, POs, and communications between them and Project Managers.

• Assist Project Managers with the preparation of project documentation, including risk assessments, H&S documents, and sustainability compliance.
• Lead the coordination and upkeep of project management platforms, particularly Monday.com.
• Support the team in using rental management software (HireTrack), maintaining up‑to‑date knowledge and helping train others as needed.

• Answer phones, greet visitors, and support general office operations as required.
• Work collaboratively across departments to ensure smooth communication, strong teamwork, and a positive working environment.

Skills, Experience & Personal Qualities

• Excellent interpersonal skills - confident, friendly, and professional.
• Strong written and verbal communication skills at all levels.
• Highly organised with a keen eye for detail.
• Self‑motivated with a proactive “can‑do” attitude.
• Ability to multitask and work effectively under pressure.
• Competent IT skills, especially Microsoft Office.
• A strong team player who can also work independently when needed.
• Professional, mature approach with discretion and diplomacy.
• Experience in crew scheduling or coordination within the live events industry.
• Familiarity with Monday.com and/or HireTrack.