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- Tasks: Support our care consultancy operations with vital administrative tasks and keep everything running smoothly.
- Company: Join Delphi Care Solutions, a dynamic consultancy in the care and education sectors.
- Benefits: Enjoy a competitive salary, pension scheme, and a supportive team environment.
- Why this job: Be part of a passionate team making a real impact in the care sector.
- Qualifications: Proficient in Microsoft Office, with strong organisation and communication skills.
- Other info: Fast-paced role with opportunities for growth in a people-centred organisation.
The predicted salary is between 30000 - 42000 £ per year.
Working Hours
Monday – Friday (37.5 hours per week)
Job Description
Delphi Care Solutions Ltd is a specialist consultancy providing strategic, compliance, and operational support to the care and education sectors. We work closely with providers and regulators to ensure services meet and exceed required standards.
We are seeking a proactive and highly organised Administrative Assistant to support the smooth running of our care consultancy operations. This role is vital in ensuring that our internal systems are up to date, communication with all stakeholders is timely and efficient and that administrative processes support the delivery of high-quality services to clients.
The ideal candidate will be confident using Microsoft Teams and other MS Office applications, able to manage multiple tasks at once and be a clear communicator – both verbal and written. You will work closely with our leadership and operations team to keep administrative systems running smoothly.
Key Responsibilities
- Maintain and organise digital files and data stored in Microsoft Teams
- Update and maintain work related documentation including a Taskforce Allocation Calendar.
- Support with providing data for invoicing and advance payment notifications
- Contact and follow up with contractors regarding potential work opportunities
- Track key milestones for project/taskforce allocations e.g. dates of site visits, report deadlines
- Manage weekly timesheet process including sending reminders, tracking and reporting
- Track contractor invoice deadlines, send reminders and follow up as needed
- Provide general administrative support as needed
Requirements
Person Specification
- Proficient in Microsoft Teams, Outlook, Word and Excel
- Excellent organisation and time management skills
- Strong attention to detail and accuracy
- Proactive, flexible, self-motivated with the ability to work independently
- Clear and professional written and verbal communication
- Ability to track and manage multiple concurrent tasks effectively
- Minimum 2 years work experience in a similar administrative support role
- Experience working in a care or consultancy environment
Additional Information
This is a dynamic role suited to someone who thrives in a fast-paced, people-centred organisation. You will be a key part of a small but growing, dedicated and passionate team, contributing to the high standards and impact of our care consultancy services.
- Employers Pension 5% (After 3 months of joining)
If you would like to chat with one of our consultants, then why not book a meeting now.
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Administrative Assistant employer: Delphi Care Solutions Limited
Contact Detail:
Delphi Care Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or through mutual connections. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their mission, especially in care consultancy.
✨Tip Number 3
Practice your communication skills! Whether it's verbal or written, being clear and professional is key. We suggest doing mock interviews with friends or family.
✨Tip Number 4
Apply directly through our website! It shows you're genuinely interested and gives us a chance to see your application in the best light.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administrative roles, especially those that align with the care or consultancy sectors. We want to see how your skills match what we're looking for!
Show Off Your Tech Skills: Since we’re all about Microsoft Teams and other MS Office applications, don’t forget to mention your proficiency in these tools. Give us examples of how you've used them in previous roles to keep things running smoothly.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clear communication, so make sure your written skills shine through in your cover letter and CV.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our team!
How to prepare for a job interview at Delphi Care Solutions Limited
✨Know Your Tools
Make sure you're familiar with Microsoft Teams and other MS Office applications. Brush up on how to organise files, manage calendars, and communicate effectively using these tools. Being confident in your tech skills will show that you're ready to hit the ground running.
✨Show Off Your Organisation Skills
Prepare examples of how you've managed multiple tasks in previous roles. Think about specific situations where your organisational skills made a difference. This will help demonstrate that you can handle the fast-paced environment of a consultancy.
✨Communicate Clearly
Practice your verbal and written communication skills before the interview. You might be asked to explain complex information simply, so think about how you can convey your ideas clearly and professionally. This is key for an Administrative Assistant role.
✨Research the Company
Take some time to understand Delphi Care Solutions Ltd and their mission in the care and education sectors. Knowing their values and recent projects will help you tailor your answers and show genuine interest in the role during the interview.
