PMO Project controls Manager, Real Estate, Enabling Functions in Edinburgh

The Real Estate team is responsible for the delivery of a Portfolio, made up of Programmes and Projects across multiple geographies, including UK & NSE. Within that Real Estate Team, the PMO function steers and supports four Workstreams - Estate Management, Workplace Strategy, Capital Project Delivery and Change & Communications. The PMO provides strategic direction, oversight, governance and is responsible for consistency and standards of Project Management across all Real Estate activity.

The PMO Analyst will operate at the strategic and tactical levels, be a process champion, and responsible for supporting the success of the Real Estate portfolio, fostering a project-oriented culture, and maximizing the value of the PMO to the organisation.

The PMO Analyst will support the Head of PMO, coordinating activities across the UK real estate portfolio. The roles core responsibilities include:

• Assist Real Estate Project Managers in the planning, scheduling, and tracking of property-related projects, including new office fit-outs, refurbishments, lease renewals, and disposals.
• Coordinate project meetings, prepare agendas, record minutes, and track action items to ensure timely follow-up on property development and management tasks.
• Manage and maintain comprehensive project documentation, including contracts, permits, architectural drawings, vendor agreements, and reports, ensuring they are accurately filed, version‐controlled, and readily accessible.
• Support the onboarding and offboarding of project resources, including external consultants, contractors, and vendors specific to real estate initiatives.
• Actively monitor and report on project risks and issues, particularly those impacting real estate project timelines, budgets, or regulatory compliance.
• Ensure all real estate project activities adhere to Deloitte's quality and risk protocols, as well as relevant property regulations, confidentiality, data security, and privacy responsibilities.
• Escalate potential concerns or deviations from project plans to PMO leadership promptly.
• Collect, assimilate, and prepare data related to real estate project performance, costs, and resource utilisation.
• Assist in creating and maintaining dashboards and visualisations (e.g., using tools like Power BI, Smartsheets, or Monday.com) to present key property portfolio metrics, project progress, and financial performance.
• Maintain accurate records of property-related data, such as lease agreements, occupancy rates, space utilisation, and asset registers.
• Simplify complex real estate data into clear, actionable messages for project teams and senior stakeholders.
• Facilitate clear and effective communication between the Real Estate PMO, internal Real Estate teams, external contractors, landlords, and other key business unit stakeholders.
• Ensure timely dissemination of project status updates, changes, and key decisions impacting the real estate portfolio.
• Manage expectations by engaging in honest and transparent conversations with stakeholders, proactively addressing potential misalignments.
• Foster a collaborative environment by respecting diverse contributions and supporting team members across various real estate projects.
• Contribute to the development and refinement of PMO processes, playbooks, and tools specifically tailored for real estate project management.
• Adapt to changing project priorities and the dynamic real estate environment with resilience and a positive attitude.
• Leverage appropriate technological tools and enablers to improve project operations and administrative efficiency within the real estate function.
• Act with integrity and honesty, upholding Deloitte's ethical and professional standards in all interactions and tasks.
• Complete all compliance obligations and training on a timely basis.
• Demonstrate professional judgment in all administrative tasks, ensuring quality work and safeguarding confidential property and project information.

You demonstrate very strong project and programme management and organisational skills, with significant experience in managing workstreams, and take a logical and methodical approach to problem solving. You can work under pressure, often in the face of time constraints and competing priorities and able to demonstrate excellent interpersonal skills.

An ideal candidate will have broad-based Real Estate experience built through a previous PMO role. A background in Real Estate project/ programme or portfolio delivery will also be suitable. You will be:

• An enthusiastic self-starter with strong analytical skills and effective presentation and communication skills.
• Have experience in a professional Real Estate environment, specifically in the delivery of capital projects.
• Demonstrate an ability to prioritise and manage large number of projects/tasks simultaneously.
• Show strong written, verbal, presentation and analytical skills.
• Have experience in developing, planning and executing projects.
• Be highly proficient in Excel, Word and PowerPoint.
• Have excellent communication and stakeholder management skills, adapting to different audiences.
• Be confident in facilitating meetings and running engagement sessions.

Collaboration is central to everything we do at Deloitte. From IT to HR, marketing and more, our teams help to support the wider business in everything they do. Bringing your individual skills and specialist knowledge, you can make a far-reaching impact.

Our hybrid working policy allows you to work flexibly through our hybrid working policy. Depending on the requirements of your role, you’ll have the opportunity to work in your local office, virtual collaboration spaces, client sites and remotely.

Making an impact is more than just what we do: it’s why we’re here. We want you. The true you. Your own strengths, perspective and personality. So we’re nurturing a culture where everyone belongs, feels supported and heard, and is empowered to make a valuable, personal contribution.

Your expertise is our capability, so we’ll make sure it never stops growing. Whether it’s from the complex work you do, or the people you collaborate with, you’ll learn every day. Through world-class development, you’ll gain invaluable technical and personal skills.

A career at Deloitte is an opportunity to develop in any direction you choose. Join us and you’ll experience a purpose you can believe in and an impact you can see.