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- Tasks: Support the Head of Administration with HR and administrative tasks in a dynamic environment.
- Company: Join the EU Delegation to the UK, a vibrant team in London post-Brexit.
- Benefits: Enjoy a competitive salary, full-time hours, and a multicultural workplace.
- Why this job: Be part of impactful work in international relations and develop your skills in a supportive setting.
- Qualifications: Must have five years' relevant experience and advanced English skills; IT proficiency is essential.
- Other info: Applications close on 30 March 2025; equal opportunities employer.
The predicted salary is between 43000 - 57000 £ per year.
Administrative Assistant – Local Agent Vacancy notice number 302156
19.03.2025 New opportunity
The EU Delegation to the UK is looking for an Administrative Assistant – Local Agent Vacancy notice number 302156.
The European Union currently has 144 Delegations, eight of which are to international organisations. In all, more than 1200 officials and 4100 other staff are currently serving in these Delegations. The work of a Delegation varies from country to country but, in general, covers political matters, trade, press and information, aid management and the external aspects of internal EU policies. The key areas of activity of the Delegation will relate to political, foreign policy and security matters, trade, internal market (incl. labour related), as well as external aspects of Union policies (research & innovation, education, climate change, energy, fisheries, etc.).
The Delegation of the European Union to the United Kingdom opened its doors on 1st February 2020 following Brexit and is located in London. It currently consists of some 50 staff members, working across six sections: Head of Delegation Section, Political Section, Press & Public Diplomacy Section, Economic & Trade Affairs Section, Citizen, Social, Justice and Home Affairs Section and Administration Section.
We offer a post of Administrative Assistant as Local Agent in the Administration Section. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Administrative Assistant.
Under this job function the successful candidate will serve as technical and support staff to ensure the implementation of overall administrative rules related to the management of human resources and infrastructure, provide for equipment and services as well as management of procurement. The person will work under the supervision and responsibility of the Head of Administration.
We offer a competitive position in an international environment. Place of employment is London, in the premises of the Delegation of the EU to the United Kingdom. Employment condition is on full time basis, with 37.5 weekly working hours in a dynamic and multi-cultural environment. The Group in the salary scale for the position of Administrative Assistant is Group 2 with starting gross annual salary of GBP 50,748 subject to proof of five years’ relevant work experience.
Tasks will include, but are not limited to the following:
Administration management:
- Assist the Head of Administration in effective planning and coordination of the activities of the Section
- Assist in tendering procedures and preparation of contracts related to HR matters
- Perform other support tasks as requested by the Head of Administration
Human resource management:
- Assist in monitoring the Delegation’s human resources needs
- Ensure that correct procedures are carried out for all HR-related matters
- Assist in the recruitment procedures of new staff
- Monitor changes in local labour law
- Assist in protocol matters for international staff and communication with FCDO Protocol Division
- Process monthly payroll
- Monitor and co-ordinate staff periodical medicals
- Assist in processing staff medical-related reimbursements
- Co-ordinate training requests and assist in elaboration and implementation of annual training plan
Management of Administrative expenditure:
- Assist in the management of the annual administrative budget, including preparation adjustments and monitoring of its execution; including financial commitments and payments
- Verification of the execution of the authorised budget
- Ensure compliance with the Financial Regulations, local laws and internal regulations
Selection Criteria
- Medically fit to perform the required duties
- Valid work permit for the United Kingdom
- Advanced level knowledge of English (C2 level)
- Secondary school leaving certificates & minimum five years’ working experience related to the job description
- High command of IT applications
The following will be considered advantageous:
- Post-secondary school certificate in Administration, Human Resources, Business Management, Marketing, Economics
- Work experience in international organisations and/or diplomatic missions
- Knowledge of French or other EU languages
Required Skills:
- Personal initiative, flexibility, organisation skills and able to perform duties independently with speed and accuracy
- Very good team player, able to adapt in a multi-cultural environment
The application should include a supporting letter, a detailed CV (using the attached application form) and clearly indicate the name of the position and the vacancy number. Copies of academic certificates and testimonials will be requested at a later stage.
The procedure
After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a shortlist of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The shortlisted candidates will be invited to an interview.
The Delegation will not supply further information or discuss the selection procedure by telephone or e-mail.
The candidates who have not been shortlisted will be notified. The EU is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. We aim at a service that is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.
The deadline for applications is: 30 March 2025
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Administrative Assistant – Local Agent Vacancy notice number 302156 employer: Delegación Union Europea en Panama
Contact Detail:
Delegación Union Europea en Panama Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant – Local Agent Vacancy notice number 302156
✨Tip Number 1
Familiarise yourself with the EU's structure and its Delegations. Understanding how the EU operates and the specific role of the UK Delegation will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former employees of the EU Delegation. Engaging with them can provide insights into the work culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your knowledge of local labour laws and HR practices in the UK. Since the role involves human resource management, being well-versed in these areas will set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience in administration and procurement. Be ready to provide specific examples of how you've successfully managed budgets or supported HR functions in previous roles.
We think you need these skills to ace Administrative Assistant – Local Agent Vacancy notice number 302156
Some tips for your application 🫡
Understand the Role: Before you start writing your application, make sure you fully understand the responsibilities and requirements of the Administrative Assistant position. Tailor your application to highlight how your skills and experiences align with the tasks mentioned in the job description.
Craft a Compelling Cover Letter: Your cover letter should not only express your interest in the role but also demonstrate your understanding of the EU Delegation's work. Mention specific experiences that showcase your administrative skills and ability to work in a multi-cultural environment.
Tailor Your CV: Use the attached application form to create a detailed CV that highlights your relevant work experience, particularly in administration and human resources. Make sure to include any experience with international organisations or diplomatic missions, as this will be advantageous.
Follow Application Instructions: Ensure that your application includes all required documents, such as your supporting letter, CV, and any academic certificates. Clearly indicate the name of the position and the vacancy number in your application to avoid any confusion during the review process.
How to prepare for a job interview at Delegación Union Europea en Panama
✨Research the EU Delegation
Before your interview, take some time to understand the role of the EU Delegation to the UK. Familiarise yourself with their key areas of activity, such as political matters and trade. This knowledge will help you demonstrate your interest and understanding of the organisation during the interview.
✨Highlight Relevant Experience
Make sure to showcase your five years of relevant work experience in administration or human resources. Prepare specific examples of how your past roles have equipped you with the skills needed for this position, especially in managing HR-related tasks and administrative expenditure.
✨Demonstrate Multicultural Adaptability
Given the international environment of the EU Delegation, it's crucial to show that you can thrive in a multicultural setting. Share experiences where you've successfully worked with diverse teams or adapted to different cultural contexts, highlighting your flexibility and teamwork skills.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the role, team dynamics, or the Delegation's future projects. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
