Wedding and Events Coordinator

• Client Management:

• Act as the main point of contact for wedding couples and event clients from initial inquiry through to the day of the event.

• Conduct site visits, consultations, and planning meetings with clients to understand their vision and requirements.

• Provide expert advice and guidance to clients on event logistics, vendor selection, and design options.

• Event Planning and Coordination:

• Develop detailed event plans, including timelines, floor plans, and vendor coordination.

• Work closely with clients to curate personalised and memorable experiences tailored to their preferences and budget.

• Liaise with external suppliers, including florists, caterers, photographers, and entertainment providers, ensuring all elements align with the client’s vision.

• Coordinate with the operations team to ensure smooth setup, execution, and breakdown of events.

• Catering

o Organise party reservations for the restaurants, answering calls and emails in a efficient timescale

• Manage catering and seasonal lead events and experiences including (but not limited to), seasonal afternoon teas, princess parties, Christmas parties

• Be an extension of the front of house team to ensure experiences are delivered to the standards expected of the organisation.

• Sales and Marketing:

• Proactively generate leads and convert inquiries into bookings.

• Assist the marketing team to promote Delapré Abbey as a wedding and events venue.

• Attend wedding fairs, exhibitions, and networking events to represent and promote the venue.

• Maintain accurate records of inquiries, bookings, and client communications.

• Event Day Management:

• Oversee the execution of events, ensuring all details are meticulously managed and that the client’s expectations are exceeded.

• Troubleshoot any issues that arise on the day, providing quick and effective solutions.

• Ensure that all health and safety regulations are followed during events.

• Organise staff and volunteer rotas and briefings for events in line with business activities.

• Financial Management:

• Provide accurate quotes for clients. Keep up to date with trends and competitor benchmarking to ensure quotes are in line with industry practice.

• Work with the finance team to process payments, manage invoicing, and ensure all financial aspects of the event are handled accurately.

• Post-Event Follow-Up:

• Conduct post-event debriefs with clients to gather feedback and identify areas for improvement.

• Maintain ongoing relationships with past clients to encourage repeat business and referrals.

• Experience: Minimum 2-3 years of experience in events, with a strong emphasis on weddings and corporate events.

• Skills:

• Exceptional organisational skills and attention to detail.

• Strong interpersonal and communication skills, with the ability to build relationships with a wide range of stakeholders.

• Ability to manage multiple events simultaneously in a fast-paced environment.

• Creative problem-solving abilities and a customer-focused approach.

• Strong sales acumen with a track record of meeting and exceeding targets.

• Personal Attributes: A passion for events and a commitment to delivering outstanding service. Flexibility to work evenings, weekends, and holidays as required by the event schedule., * Event Management: 2 years (required)

£24,000 – £25,000 a year – Permanent, Full-time,

• Company events

• Discounted or free food

• Employee discount

• Free parking

• On-site parking, * The role will require flexibility, including evenings and weekends, depending on the schedule of events.

• This position may involve physical activities such as setting up and taking down event equipment and materials.

Why Work at Delapré Abbey: Join a dynamic team at one of Northampton’s most iconic venues. Delapré Abbey offers a unique and inspiring environment where history meets contemporary event planning. Be part of creating unforgettable experiences in a setting that blends heritage with modern-day elegance.

Job Types: Full-time, Permanent

Pay: £24,000.00-£25,000.00 per year

Benefits:

• Company events

• Discounted or free food

• Employee discount

• Free parking

• On-site parking