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- Tasks: Support project delivery and improve team efficiency through effective communication and organisation.
- Company: Dynamic company based in Reading, offering a collaborative work environment.
- Benefits: Competitive salary, hybrid working, and on-site parking.
- Why this job: Join a vibrant team and enhance your administrative skills while making a real impact.
- Qualifications: Experience in administration and strong organisational skills required.
- Other info: Opportunity for career growth in a supportive environment.
The predicted salary is between 28000 - 32000 £ per year.
PLS NOTE YOU MUST LIVE NEAR READING, BERKSHIRE
Salary Band £32k for 12 months
Hybrid / Reading Office / On site
Hours: 7:30am – 4:30pm Mon – Fri for Full time, or five days 9am to 2:30pm part time
Fixed Term Contract for 1 year required asap to carry out the following:
- Improve contract design manager’s ability to deliver projects on programme, with correct information, and a quality product outcome, within budgets.
- Help Operations team with project and workflow programming, document control and reporting.
- The key to efficiency in the team, and communicating effectively internally and with prospects and clients.
- Carefully monitor the status of all project programmes and provide correct and timely information and support.
Job Specific
- Organise and schedule meetings.
- Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
- Maintain office correspondence and document control.
- Manage internal projects and follow-up with team members where required.
- Liaise with other staff members on behalf of senior management.
- Submit agenda for a weekly 121 update meeting with manager to report any decisions taken or advice needed where outside previous remit.
- Attend Staff Meeting, ready to discuss current matters as to your department.
- Attend Appraisal Meeting with Manager and HR Manager and action follow up items.
- Assist contract managers with monthly cost reporting.
- Keep up to date programmes on all projects, working with the contract managers.
- Prepare time management day plans in order of importance, estimating hours needed. Submit annual goals to manager in line with department and company goals, reviewing weekly and monthly.
- Provide administrative support to the team and management including but not limited to, updating the trackers, Monday.com, metronome metrics, ChainWeaver, CRM, Critical themes and software licences.
- Assist with Quality tasks including, adding info to internal passport systems and creating labels, creating JotForm’s and quality plans.
Monitoring of Project Procurement & Manufacture Schedules
- Monitor and chase orders through with purchasing team / suppliers to ensure project programme achieved and all orders fulfilled correctly so no manufacturing issues.
- Work with and help the Contract Design Managers and Operational Team to keep an up-to-date programme on all projects.
- Update spreadsheet trackers.
- Assisting procurement team with production releases and production trackers.
- Create part overlays.
Design
- Help Operations team with programming and reporting.
- Check any drawings (typically automatic emails from online doc control systems) for any revisions that affect our work. Download copies and keep an up to date record of the relevant drawings that do affect our work.
- Upload drawings onto customer online document control systems for approval / comments e.g 4 projects, conject etc.
- Create schedules for suppliers providing a breakdown of what is required on which stillages / shipment.
- Assist in marking up 2D drawings.
- Conduct simple survey and drawing checks, GA plans, balcony and bracket positions.
- AutoCAD 3D input checks & overlays.
Skills, Knowledge, Qualifications and Experience
- Full UK Driving License, preferably clean.
- AutoCAD / Monday.com / Microsoft Office experience preferable but not essential.
- Attention to detail.
- Ability to cope with change.
- Prepared to go the extra mile.
- Reliable, loyal, honest, team player.
- Good communication skills.
- Ability to meet objectives within designated constraints.
- A flair for analysis, troubleshooting and problem solving.
- Good accurate record keeper.
- Excellent organisational and time-management skills.
Job Types: Full-time, Part-time, Fixed term contract
Contract length: 12 months
Benefits: On-site parking
Application questions:
- Are you able to work the hours 7:30 to 4:30 if it is full time?
- Are you a driver with a car?
- Do you live within a 10 mile radius to Reading, Berks?
- Are you available from early January for a 12 month contract?
Experience of office 365 Word, Excel, PowerPoint: 3 years (required)
PA Admin: 2 years (required)
Work Location: Hybrid remote in Reading RG2
PA/Admin - Fixed Term contract for 12 months - Filled in Reading employer: Delaney Browne
Contact Detail:
Delaney Browne Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/Admin - Fixed Term contract for 12 months - Filled in Reading
✨Tip Number 1
Networking is key! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for a PA/Admin role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews like a pro! Research the company, understand their projects, and think about how your skills can help them achieve their goals. Practise common interview questions and have some examples ready that showcase your organisational and communication skills.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a great chance to reiterate why you’d be a perfect fit for their team.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that dream job. Plus, applying directly shows your commitment and makes it easier for us to keep track of your application.
We think you need these skills to ace PA/Admin - Fixed Term contract for 12 months - Filled in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the job description. Highlight your relevant experience in PA/Admin roles and any specific skills that match what we're looking for, like document control or project management.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can help improve our team's efficiency.
Show Off Your Skills: Don’t forget to showcase your skills with tools like AutoCAD, Microsoft Office, or any project management software. If you’ve got experience with Monday.com, make sure to mention it!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Delaney Browne
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like project monitoring and document control. This will help you demonstrate how your skills align with what they’re looking for.
✨Prepare Examples of Your Work
Think of specific examples from your past experience that showcase your organisational skills and attention to detail. Be ready to discuss how you've successfully managed projects or improved workflows in previous roles.
✨Practice Common Interview Questions
Anticipate questions related to your experience with tools like AutoCAD and Microsoft Office. Practising your responses will help you feel more confident and articulate during the interview.
✨Show Enthusiasm and Team Spirit
Employers love candidates who are not only qualified but also enthusiastic about the role. Be sure to express your eagerness to contribute to the team and how you can help improve their operations.
