Full-time | 37.5 hours per week | Hybrid | Multiple Locations
Location: this role is open in any of our offices in England (London, Oxford, Bristol, Brighton, Manchester and Birmingham). Hybrid working.
The Role:
To work within a team processing all aspects of patent and trade mark formalities, from maintaining electronic case records to contacting clients regarding records information and working with foreign attorneys to execute the work.
Main Responsibilities:
- Handling various procedures relating to patent, design and trade mark applications including filings, completion reminders, processing official communications, publications, fee payments, grants and certified copies.
- Handling incoming correspondence from foreign associates and clients including hard-copy mail and electronic correspondence and logging appropriate deadlines and actions onto the firm’s IP management system - Inprotech
- Reviewing and identifying any due dates from incoming correspondence and diarising said dates in Inprotech
- Reviewing outgoing correspondence and updating the firm’s IP management system accordingly
- Entering details of new cases onto the IP management system ensuring accuracy at all times
- Creating new Inprotech case records, capturing case details from client instructions, diarising any deadlines and making use of the on-line databases such as the EPO register to check case data against information supplied by the client including acknowledging instructions to create a case
- Generating and sending out all standard correspondence associated with the responsibilities of this role
- To update Inprotech with filing details (this includes checking the details against the filing receipt and arranging for correction, if necessary)
- Checking information/communications received to ensure information is correct, updating Inprotech with due dates, events and changes in the status of cases e.g. publication, grant/registration, and opposition/refusal/revocation, official actions
- Monitoring the daily critical due date list to ensure that Fee Earners are aware of all due dates which require action on the day
- Ad-hoc duties to include any other tasks which may be required in order to complete the role to a high standard.
Person specification:
- Experience working in Intellectual Property Administration
- Highly motivated, organised, and efficient
- Confident and assured attitude
- Excellent attention to detail and accuracy
- Must be able to work under pressure, while maintaining accuracy
- Must have good organisational skills, ability to multi-task and prioritise to meet strict legal deadlines
- Must be able to work independently to a high standard with a strong work ethic
- Must be able to communicate at all levels, both in writing and verbally
- Must be team-focussed, personable, and approachable
- Knowledge of Inprotech (records system application)
- 3+ years working within a Records or Intellectual Property department
- Strong knowledge of EP and UK patent and trade mark processes
Qualifications (desirable but not essential):
- CIPA Introductory Patent Paralegal Course
- CITMA Trade Mark Paralegal Course
About us
Dehns is one of Europe’s leading IP law firms with around 300 people across 8 offices in 3 European countries. Consistently top tier-ranked by IP and legal directories, our core business for over 100 years has been to obtain and defend intellectual property rights for local and international clients ranging from large, multinational corporations to small and medium sized businesses and private individuals.
Our practical, business-oriented approach to intellectual property helps us to turn inspired thinking into patents, trade marks and registered designs that are valuable commercial assets for our clients.
People are at the heart of Dehns. We care about each and every one of our employees, and work/life balance is important to us. We pride ourselves on our commitment to training, and provide unrivalled support to our trainees and attorneys through to qualification and beyond.
We actively embrace diversity in all its forms – background, identity, experience and thought – and are passionate about providing a workplace in which all individuals can thrive. We strongly believe that diversity enriches our culture and enhances the quality of the work that we do for our clients.
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Records Paralegal/Administrator (Intellectual Property) employer: Dehns
Dehns is an exceptional employer, offering a dynamic and supportive work environment in the heart of Manchester. With a strong commitment to employee development, we provide opportunities for growth and learning within a top-tier IP law firm that values diversity and innovation. Our flexible working arrangements and collaborative culture ensure that you can thrive both professionally and personally while contributing to meaningful work in intellectual property.
