At a Glance
- Tasks: Lead procurement and facilities operations across international offices, shaping a new function.
- Company: Join a respected international insurance organisation with strong growth ambitions.
- Benefits: Excellent salary package, 20% bonus, comprehensive benefits, and hybrid working.
- Other info: Opportunity for international exposure and career growth in a collaborative environment.
- Why this job: Make a real impact by influencing business strategy and operational performance.
- Qualifications: Proven procurement experience, strong negotiation skills, and excellent stakeholder management.
The predicted salary is between 70000 - 90000 £ per year.
Location: London City (Hybrid – Minimum 2 Days Per Week in the London City Office, with the Flexibility to Attend More Frequently if Preferred)
Salary: Excellent Package including 20% Bonus + Excellent Benefits
Full-Time | Permanent
This is a rare opportunity to build and lead a procurement function from the ground up while overseeing facilities operations across multiple international office locations. We're seeking a commercially minded Senior Facilities & Procurement Manager to join a highly respected international insurance organisation. Reporting directly into senior leadership, you'll play a pivotal role in establishing procurement governance, driving supplier performance, delivering cost efficiencies, and ensuring exceptional workplace services across offices in the UK and overseas.
If you enjoy creating structure, influencing stakeholders, and taking ownership of business-critical services, this role offers the autonomy and visibility to make a genuine impact.
Why This Opportunity?
- Excellent package
- 20% discretionary bonus
- Comprehensive benefits package
- Build and shape a procurement function from the ground up
- Significant exposure to senior leadership and executive stakeholders
- Broad remit spanning procurement, supplier management, facilities, governance, and operational excellence
- Hybrid working with a minimum of 2 days per week in the London City office and flexibility to attend more frequently if preferred
- Opportunity to influence business strategy and operational performance
- International exposure across multiple office locations, including occasional travel
- Join a collaborative and people-focused organisation with strong growth ambitions
Procurement Leadership
You will be responsible for creating and embedding a robust procurement framework across the business.
Key Responsibilities
- Conduct detailed spend analysis across all business areas
- Develop and implement procurement policies, governance frameworks, and approval processes
- Establish supplier onboarding, due diligence, and third-party oversight procedures
- Create and maintain a central supplier register
- Lead supplier negotiations across:
- IT Services
- Professional Services
- Insurance Infrastructure
- Facilities Management
- Travel & Office Services
- Manage contract renewals and supplier performance
- Deliver cost-saving initiatives and value-for-money improvements
- Support audit, regulatory, and governance requirements relating to third-party suppliers
- Evaluate and implement procurement systems and tools to improve visibility and control
Facilities & Workplace Management
You will oversee facilities operations across multiple office locations in the UK and internationally, ensuring a safe, efficient, and professional workplace experience.
Responsibilities Include
- Managing relationships with landlords, managing agents, and service providers
- Overseeing office services including:
- Reception
- Cleaning
- Maintenance
- Health & Safety
- Office Supplies
- Supporting office relocations, refurbishments, and fit-out projects
- Ensuring compliance with health, safety, fire, and workplace regulations
- Managing business continuity planning relating to office facilities
- Maintaining fixed asset and equipment registers
- Working closely with HR and IT teams on workplace initiatives and employee onboarding
- Line management responsibility for facilities personnel across multiple locations
About You
We're interested in speaking with experienced procurement and facilities professionals who combine commercial acumen with strong operational leadership.
Essential Experience
- Proven procurement or supply chain experience
- Experience developing or significantly improving procurement frameworks and processes
- Strong supplier negotiation and contract management skills
- Excellent stakeholder management abilities
- Experience managing multiple priorities independently
- Strong commercial awareness and analytical capability
- Excellent written and verbal communication skills
Highly Desirable
- Background within:
- Reinsurance
- Insurance
- Lloyd's Market
- Financial Services
- Professional Services
- Knowledge of FCA, PRA, and third-party supplier governance requirements
- Experience managing international supplier relationships
- Facilities or workplace management experience
- CIPS qualification (or working towards)
- Experience supporting operational change and business growth
What Success Looks Like
This role is ideal for someone who enjoys building new capabilities, improving processes, and creating lasting value. You'll be empowered to:
- Build a best-practice procurement function
- Deliver measurable savings and operational improvements
- Strengthen supplier governance and risk management
- Enhance workplace experience across international locations
- Become a trusted advisor to senior leadership
- Shape a function that will continue to evolve as the business grows
Interested?
If you're looking for a role where you can combine procurement expertise, facilities leadership, stakeholder engagement, and strategic influence within a respected international insurance organisation, we'd love to hear from you. Apply today for a confidential discussion.
Senior Facilities & Procurement Manager in London employer: DeFinitive
Join a highly respected international insurance organisation that values collaboration and employee growth, offering an excellent package including a 20% discretionary bonus and comprehensive benefits. With a hybrid working model and the opportunity to shape a procurement function from the ground up, you'll have significant exposure to senior leadership while influencing business strategy across multiple international locations. This is a unique chance to make a meaningful impact in a people-focused environment with strong growth ambitions.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Facilities & Procurement Manager in London
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like DeFinitive.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Senior Facilities & Procurement Manager in London
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to DeFinitive:Your cover letter should read like you’re chatting directly to DeFinitive. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like DeFinitive.
How to prepare for a job interview at DeFinitive
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at DeFinitive!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at DeFinitive. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into DeFinitive's culture.
