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For Companies At a Glance
- Tasks: Manage recruitment processes and improve onboarding for a fast-growing tech company.
- Company: Join Definely, a revolutionary LegalTech firm transforming how legal teams work.
- Benefits: Enjoy competitive salary, hybrid working, 25 days holiday, and private healthcare.
- Why this job: Be part of an innovative team making a real impact in the legal industry.
- Qualifications: Experience in Talent Operations and strong recruiting skills required.
- Other info: Collaborative environment with opportunities for personal and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
About the role
This role is responsible for the operational backbone of Talent at Definely. You will combine hands-on recruitment delivery with ownership of the systems, processes, and data that underpin how we hire and onboard new joiners as the business scales. You will work closely with hiring managers to run efficient, well-designed hiring processes and ensure candidates have a thoughtful, consistent experience. Alongside this, you will own and improve Talent Operations across recruitment and onboarding, managing our ATS and related tools, maintaining clean and reliable data, and turning insight into practical improvements. This is a hands-on, autonomous role for someone who enjoys building and refining how things work, partnering closely with others, and bringing structure and clarity to a fast-moving scale-up environment. You will work in close partnership with People Ops, with clear ownership across Talent and People Operations and smooth handoffs where the two intersect.
What you'll do:
- Own end-to-end recruitment delivery, ensuring a smooth, thoughtful, and well-run candidate experience
- Partner with hiring managers on role scoping, interview design, and decision making, keeping hiring efficient, consistent, and fair
- Act as a trusted operational partner to hiring managers, helping them navigate hiring processes with confidence
- Own and continuously improve Talent Operations processes across recruitment and onboarding
- Manage and optimise our ATS (Ashby), acting as the go-to person for hiring process guidance, system best practice, and tooling questions
- Ensure consistent ATS usage across teams and regions, with strong data hygiene and reliable processes
- Maintain accurate recruitment and onboarding data, reporting, dashboards, and insights to inform decision making and continuous improvement
- Partner closely with the Senior People Ops Specialist to ensure smooth handoffs where Talent and People Operations intersect, including contract handover, system setup, and employee record creation
- Collaborate with People, Finance, and Hiring teams to ensure clean data, aligned processes, and a seamless transition from hiring into the broader employee lifecycle
What you'll bring:
- Experience in a Talent or Talent Operations role, ideally within a start-up or scale-up environment
- Strong in-house recruiting experience, with a clear understanding of what great looks like in hiring systems, processes, and stakeholder management
- Confidence running end-to-end recruitment processes, without this being the sole focus of your role
- Hands-on experience managing an ATS and improving recruitment and onboarding workflows
- Highly organised, detail-oriented, and biased towards delivery
- Comfortable working autonomously while knowing when to partner, escalate, or seek alignment
- Clear, confident communicator who builds trust with stakeholders across teams
- You move quickly, iterate often, and prioritise outcomes over unnecessary complexity
- You thrive in ambiguity and enjoy building and improving processes as the business scales
What we can offer you:
- Competitive salary
- Quarterly team socials
- Hybrid working with three days a week in the office for collaboration, with flexibility to support individual circumstances including working parents
- 25 days holiday + bank holidays
- Take your birthday off
- Private healthcare (incl. dental & optical)
- Additional perks: Cycle to Work, Workplace Nursery salary sacrifice scheme, and top-quality equipment
About Definely
Definely is revolutionising how legal professionals access and understand information in complex documents. Our LegalTech solutions integrate directly into legal workflows, enabling teams to draft, review, and interpret contracts more efficiently, without breaking focus. We're proud to be recognised among the Top 25 in Deloitte's UK Technology Fast 50 and backed by Revaia, Microsoft, Google, and Octopus Ventures. Trusted by top firms like A&O Shearman, Dentons, KPMG, and Barclays, we're building tools that empower legal teams to work smarter and reduce risk. At Definely, you'll be part of a mission-driven, collaborative, and ambitious team committed to innovation and growth.
Senior Talent Operations Specialist in London employer: Definely
Contact Detail:
Definely Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Talent Operations Specialist in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on platforms like LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their mission. This will help you tailor your responses and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online resources to refine your answers. Focus on articulating your experience and how it aligns with the role of a Senior Talent Operations Specialist.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression and keep you top of mind. Plus, it shows your enthusiasm for the position and the company.
We think you need these skills to ace Senior Talent Operations Specialist in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Talent Operations Specialist role. Highlight your experience in recruitment and operations, and show us how you can bring structure and clarity to our hiring processes.
Showcase Your ATS Skills: Since managing our ATS is a key part of the role, let us know about your hands-on experience with ATS systems. Share specific examples of how you've improved recruitment workflows or maintained data hygiene in previous roles.
Communicate Clearly: We value clear communication, so make sure your application reflects that. Use straightforward language and structure your thoughts logically. This will help us see how you can build trust with stakeholders across teams.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you're keen on joining our team!
How to prepare for a job interview at Definely
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Senior Talent Operations Specialist role. Familiarise yourself with the key responsibilities, such as managing the ATS and improving recruitment processes. This will help you speak confidently about how your experience aligns with what they’re looking for.
✨Showcase Your Process Improvement Skills
Since this role involves refining processes, be ready to discuss specific examples of how you've improved recruitment or onboarding workflows in the past. Highlight any tools or systems you've used, like an ATS, and how you ensured data accuracy and efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-world scenarios. Think about times when you had to navigate complex hiring processes or collaborate with different teams. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
✨Build Rapport with Your Interviewers
As a Senior Talent Operations Specialist, you'll need to partner closely with hiring managers and other teams. During the interview, focus on building a connection with your interviewers. Ask insightful questions about their current processes and challenges, showing that you're genuinely interested in contributing to their success.
