At a Glance
- Tasks: Provide top-notch admin support to an executive team and ensure smooth daily operations.
- Company: Join a dynamic corporate environment with a focus on collaboration and growth.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Other info: Opportunity to work closely with senior stakeholders and grow your professional network.
- Why this job: Be the backbone of the team, making a real difference in day-to-day activities.
- Qualifications: Strong organisational skills, proficiency in Microsoft Office, and excellent communication abilities.
The predicted salary is between 30000 - 40000 € per year.
Requirements
- A proven track record providing administrative support in a corporate environment
- Strong proficiency with the Microsoft Office suite
- A consistently high level of discretion and confidentiality
- Excellent organisation and time‑management skills, with the ability to prioritise effectively
- Clear, professional written and verbal communication skills
- Strong attention to detail with a high standard of accuracy and reliability
- Experience supporting meetings, events or complex schedules
- A proactive, self‑starting approach with the ability to work independently
- A collaborative, adaptable mindset and a willingness to take on new challenges
- Strong interpersonal skills and the confidence to interact with senior stakeholders and their support teams
What the job involves
- This role reports directly to a Principal Executive Assistant (PEA) and provides high‑quality administrative and operational support to an executive team.
- The Team Assistant plays a key role in ensuring the smooth running of day‑to‑day activities, supporting meetings, events and coordination across stakeholders, and enabling the executive team and PEA to operate effectively.
- Provide comprehensive administrative and clerical support to the Principal Executive Assistant.
- Onsite support for London‑based meetings, including greeting guests, arranging catering, booking meeting rooms and coordinating audio‑visual requirements.
- Coordinate, set up and support the use of teleconference platforms (WebEx, Microsoft Teams) and video‑conferencing technology.
- Compile, prepare and handle confidential materials, including senior leadership and board‑level documentation.
- Manage digital document retention on internal systems and shared drives.
- Work closely with the PEA (who may be based internationally) on a day‑to‑day basis to ensure effective coordination and coverage.
- Process invoices and expenses through Oracle for the teams supported.
- Support ad‑hoc projects, initiatives and administrative tasks as required.
- Support the PEA with the planning and delivery of internal and external events, including logistics, venue research, travel coordination, AV requirements and on‑the‑day support.
- Liaise with vendors regarding contracts, setup, catering and schedules.
- Manage payment requests for deposits and final invoices in line with agreed processes.
- Track and monitor event budgets.
- Coordinate with assistants and stakeholders (internal and external) to gather information required for effective planning.
Team Assistant employer: Deepstreamtech
As a Team Assistant in our dynamic corporate environment, you will thrive in a culture that values collaboration, innovation, and professional growth. We offer comprehensive training and development opportunities, ensuring you can enhance your skills while supporting an executive team that drives impactful decisions. Located in the heart of London, our office provides a vibrant atmosphere with access to exciting events and networking opportunities, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative support. Think about how your skills with Microsoft Office and your organisational prowess can shine through in your answers.
✨Tip Number 3
Show off your attention to detail! When you get the chance to meet potential employers, make sure your CV is polished and your communication is clear. This will demonstrate your reliability and professionalism right from the start.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Show Off Your Admin Skills:Make sure to highlight your experience providing administrative support in a corporate environment. We want to see how you've used your organisational skills and attention to detail in past roles, so don’t hold back!
Nail the Microsoft Office Suite:Since proficiency in Microsoft Office is key for this role, mention any specific projects or tasks where you’ve used these tools effectively. We love seeing examples of how you’ve made your work easier with tech!
Keep It Professional:Your written application should reflect clear and professional communication. We’re looking for someone who can convey information accurately and confidently, so make sure your application is polished and free of errors.
Be Proactive and Adaptable:We value a proactive mindset, so share instances where you’ve taken initiative or adapted to new challenges. This will show us that you’re ready to jump in and support our executive team right from the start!
How to prepare for a job interview at Deepstreamtech
✨Know Your Stuff
Make sure you’re familiar with the Microsoft Office suite, as it’s a key requirement for this role. Brush up on your skills in Word, Excel, and PowerPoint, and be ready to discuss how you've used them in previous jobs.
✨Show Off Your Organisation Skills
Prepare examples that showcase your excellent organisation and time-management skills. Think of specific situations where you successfully prioritised tasks or managed complex schedules, and be ready to share these during the interview.
✨Communicate Clearly
Since clear communication is crucial, practice articulating your thoughts clearly and professionally. You might even want to rehearse common interview questions with a friend to ensure you come across as confident and articulate.
✨Be Proactive and Adaptable
Demonstrate your proactive approach by discussing times when you took the initiative in your previous roles. Also, be prepared to talk about how you adapt to new challenges, as this role requires a collaborative mindset and the ability to work independently.
