At a Glance
- Tasks: Support a vibrant workplace by managing office operations and enhancing employee experience.
- Company: Join a dynamic organisation focused on creating an inclusive and engaging environment.
- Benefits: Flexible part-time hours, opportunity to make a real impact, and supportive team culture.
- Other info: Great chance to develop your career while working in a fast-paced environment.
- Why this job: Be the backbone of our office during exciting changes and help shape a positive work atmosphere.
- Qualifications: Experience in office management, strong organisational skills, and a passion for problem-solving.
The predicted salary is between 15 - 20 € per hour.
Requirements
- You have experience working as an Office Manager within a fast-paced and evolving organisation.
- You have excellent time management, prioritisation and organisational skills.
- You’re very comfortable and passionate about problem‑solving, multitasking and taking a hands‑on approach.
- You’re comfortable with ad‑hoc tasks.
- You build strong relationships across teams and are comfortable supporting senior stakeholders.
- You take pride in creating a positive, inclusive and well‑organised workplace environment.
- You remain calm and solutions‑focused during periods of change.
What the job involves
- Reporting to the People Operations Manager, you’ll be critical to enabling an engaging workplace environment and ensuring our people have the structure and support they need during a period of organisational transition.
- Day‑to‑day support for staff queries and operational requests.
- Managing office supplies, equipment and replacements.
- Supporting tech and IT queries as a second point of contact where needed.
- Booking meetings, travel and accommodation.
- Liaising with building management and reception.
- Managing post, storage and general office upkeep.
- Supporting office moves or workspace changes where required.
- Running employee recognition programmes (Star Enthusiast, People’s Choice, Employee of the Year).
- Managing anniversary vouchers and quarterly remote vouchers.
- Coordinating match funding (up to £200 per employee per year).
- Supporting sales incentives and reward purchases.
- Organising company socials, quarterly events, Mission Day and celebrations.
- Supporting our mentoring scheme and other employee programmes.
- Managing maternity/paternity and wellbeing gifts.
- Coordinating onboarding (systems access, induction, welcome packs, equipment, meet‑the‑team sessions).
- Managing offboarding (access removal, equipment return, farewell communications).
- Maintaining employee records in BambooHR.
- Supporting right‑to‑work documentation and HR compliance checks.
- Managing holiday carry‑over and buy‑back processes.
- Keeping policies and internal documentation up to date.
- Supporting Finance with inbound Gift Aid letters and related admin.
Office Manager (3 month Fixed-term Contract; Part-Time) in London employer: Deepstreamtech
As an Office Manager at our dynamic organisation, you will thrive in a supportive and inclusive work culture that prioritises employee well-being and growth. We offer flexible working arrangements, opportunities for professional development, and a vibrant environment where your contributions directly impact our team's success during this exciting period of transition. Join us to be part of a collaborative team that values your input and fosters a sense of belonging.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (3 month Fixed-term Contract; Part-Time) in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on a great opportunity.
✨Tip Number 2
Prepare for those interviews by practising common questions related to office management. Think about how you can showcase your problem-solving skills and ability to multitask in a fast-paced environment.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role and keeping you top of mind for the hiring team.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We love seeing applications directly from candidates who are excited about joining our team.
We think you need these skills to ace Office Manager (3 month Fixed-term Contract; Part-Time) in London
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your previous experience as an Office Manager, especially in fast-paced environments. We want to see how you've tackled challenges and supported teams in the past!
Be Organised and Clear:When writing your application, keep it structured and easy to read. Use bullet points if needed to showcase your skills in time management and organisation – we love a well-organised application!
Demonstrate Problem-Solving Skills:Share examples of how you've solved problems or managed multiple tasks at once. We’re all about solutions here at StudySmarter, so show us how you stay calm and focused during busy times.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get you into the process smoothly. We can’t wait to hear from you!
How to prepare for a job interview at Deepstreamtech
✨Know Your Office Management Stuff
Make sure you brush up on your office management skills and experiences. Be ready to share specific examples of how you've handled multitasking, problem-solving, and supporting senior stakeholders in previous roles. This will show that you’re not just familiar with the responsibilities but have successfully navigated them before.
✨Showcase Your Organisational Skills
Prepare to discuss how you prioritise tasks and manage time effectively. Think of a few scenarios where you had to juggle multiple responsibilities and how you kept everything running smoothly. This is key for an Office Manager, especially in a fast-paced environment.
✨Emphasise Your People Skills
Since building strong relationships across teams is crucial, be ready to talk about how you’ve fostered collaboration and communication in past roles. Share examples of how you’ve created a positive workplace environment or supported team members during transitions.
✨Stay Calm Under Pressure
During the interview, they might throw some curveballs your way to see how you handle stress. Prepare by thinking of times when you remained calm and solutions-focused during periods of change. This will demonstrate your ability to thrive in a dynamic setting.
