Executive Assistant (ExCo) in London

Requirements

• Experience of supporting a Senior Executive within Human Resources highly desirable
• A good understanding of the cadence and responsibilities associated with a FTSE50 listed company as well as understanding listed company Board commitments
• Experience of performing a similar role in a large scale operations department / function essential
• Total trust and respect, given the confidential and sensitive nature of related activities and programmes
• Degree or equivalent experience, Educated preferred
• Experience of a financial services company or other intense or fast-moving environment
• Polished & professional. Communication & organisational skills are key
• Ability to build and maintain relationships up to all levels both internally and externally
• Highly organised and able to prioritise effectively with minimal supervision
• Excellent communication and influencing skills
• Adept at managing a complex inbox as well as your own
• A strategic attitude with the ability to make connections and pre-empt requirements
• Resilience, tenacity and tact
• Able to liaise effectively at all levels of the organisation
• Able to act as a credible representative for the executive
• Excellent MS Office and MS Teams skills
• Excellent skills in using technologies such as MS Teams and other online collaboration tools such as Slido to enable the success of online meetings and hybrid working webinars
• Excellent skills in using presentation and document creation applications such as MS PowerPoint and MS Word
• Ability to work independently with minimal supervision
• Sound literacy and numerical skills
• Ability to think on feet and to react quickly to problems and solve them
• Flexibility, discretion and ability to respect confidentiality at all times
• Appetite for hard work and dedication to work hours required of the role
• Calm demeanour and able to function well under pressure
• Great teammate with excellence in collaboration across a matrixed environment

What the job involves

• Executive support to our Group Chief People Officer to enable her to be effective in her day‑to‑day activities and responsibilities
• Services include: complex diary management and meeting coordination, fielding communications such as phone calls and e‑mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures
• On‑site and remote support for the Group Chief People Officer in a hybrid working environment, usually 3 to 4 days per week in the office, or as often as the role requires
• Standard and complex diary management, supporting one of the global business functions within LSEG
• Complex inbox management on behalf of the ExCo Member
• Using critical thinking to make connections across the business, internally and externally to pre‑empt ExCo member’s requirements
• Collation of briefing papers, reports and presentations
• Preparations of presentations and papers – transition of content provided by Senior Leaders into visually impactful, accurate and typo‑free presentations and papers
• Provision of administrative and organizational support
• Dealing with incoming communication, correspondence on behalf of the ExCo Member
• Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels
• Managing the expense processes including raising claims; supporting procurement processes such as creating POs, setting up suppliers, and acting as a delegate on the expense system
• Assisting with the coordination of Townhalls, Roadshows and off‑site events
• Meeting and greeting visitors at all levels of seniority
• Arranging complex, multi‑sector travel itineraries and accommodation in conjunction with the in‑house travel team ensuring compliance with internal policies
• Ensuring appropriate security measures are in place for travel in high‑risk areas
• Keeping Executive’s compliance records updated, with gifts/entertainment etc.