At a Glance
- Tasks: Support the Finance team with document coordination and administrative tasks.
- Company: Join a dynamic finance department in a reputable corporate environment.
- Benefits: Flexible part-time hours, professional growth opportunities, and a supportive team.
- Other info: Ideal for students seeking practical experience in a professional setting.
- Why this job: Be a key player in streamlining finance operations while gaining valuable experience.
- Qualifications: 1-3 years in admin roles, strong organisational skills, and proficiency in Microsoft and Google Suites.
The predicted salary is between 15000 - 20000 € per year.
Requirements
- Proven experience in an administrative or office support role, preferably within a finance or corporate environment (1-3 years)
- Exceptional organizational skills and attention to detail
- Strong verbal and written communication skills
- Proficiency with Microsoft Office Suite (Word, Excel) and the Google Suite (Gmail, Drive, Sheets, Docs)
- SAP experience not required but a plus
- Ability to handle confidential information professionally
- Must be reliable and able to work independently with minimal supervision
What the job involves
- We are seeking a highly organized and reliable Part-Time Administrative Assistant to support our Finance team. This role is crucial for maintaining efficient administrative operations within the department, focusing on document coordination and general administrative support.
- The ideal candidate will be meticulous, proactive, and able to handle confidential information with discretion.
- Collect mail and distribute to the appropriate Finance contacts.
- Assist with the review and transition of hard copy documentation to digital formats, supporting departmental digitization efforts.
- Coordinate the internal signing and external mailing of Acts of Acceptance monthly/quarterly.
- Processing Certificates of residence for CIS and Latin America.
- Raising purchase orders & applicable receipts on SAP for department supplier invoices.
- Printing/collating documents for couriers/signatures.
- Manage ad hoc administrative tasks as assigned by the local Finance teams to ensure smooth department operations.
This is a part-time position. Specific working hours will be discussed during the interview process.
Finance Admin Coordinator (Part Time) employer: Deepstreamtech
Join a dynamic and supportive work environment as a Finance Admin Coordinator, where your organisational skills will be valued and nurtured. Our company prioritises employee growth, offering opportunities for professional development while maintaining a flexible part-time schedule that promotes work-life balance. Located in a vibrant area, we foster a culture of collaboration and respect, ensuring that every team member feels empowered to contribute meaningfully to our finance operations.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Admin Coordinator (Part Time)
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the hunt for a part-time gig. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Brush up on your organisational skills and be ready to share examples of how you've handled administrative tasks in the past. Show us that you can juggle multiple responsibilities with ease!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our team. Plus, it makes it easier for us to keep track of your application!
We think you need these skills to ace Finance Admin Coordinator (Part Time)
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your previous administrative or office support roles, especially if they were in finance. We want to see how your experience aligns with what we're looking for!
Be Organised and Detail-Oriented:Since this role requires exceptional organisational skills, give us examples of how you've managed tasks or projects in the past. A well-structured application will definitely catch our eye!
Communicate Clearly:Strong verbal and written communication skills are key for us. Keep your application clear and concise, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Deepstreamtech
✨Show Off Your Organisational Skills
Since the role requires exceptional organisational skills, be ready to share specific examples from your past experiences. Think about times when you successfully managed multiple tasks or streamlined processes, and explain how you did it.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with Microsoft Office Suite and Google Suite, as these are essential for the job. Consider doing a quick refresher on Excel functions or Google Docs features, so you can confidently discuss your proficiency during the interview.
✨Demonstrate Discretion and Professionalism
Handling confidential information is key in this role. Prepare to discuss how you've managed sensitive data in previous positions, highlighting your understanding of confidentiality and professionalism.
✨Be Ready for Practical Scenarios
Expect some situational questions that may relate to the tasks you'll be handling, like document coordination or processing invoices. Think through how you would approach these tasks and be prepared to articulate your thought process clearly.
