At a Glance
- Tasks: Join a dynamic team managing cash and client payments in the entertainment industry.
- Company: UTA, a leading agency known for its vibrant culture and innovative projects.
- Benefits: Gain hands-on experience, competitive pay, and opportunities for growth in a fast-paced environment.
- Other info: Flexible work environment with opportunities to collaborate and learn from industry experts.
- Why this job: Be at the heart of the entertainment world, making impactful financial decisions.
- Qualifications: 1-2 years of accounting experience, strong communication skills, and proficiency in Excel.
The predicted salary is between 30000 - 40000 € per year.
The ideal candidate will be a team player, problem solver, detail-orientated and effective communicator who excels in a fast-paced work environment.
- At least 1-2 years of general Accounting experience is preferred.
- Entertainment and/or agency experience is a plus.
- Prior experience in a customer service focused role.
- Highly organized with strong attention to detail.
- Excellent communication skills – both verbal and written.
- Proficient in Excel and Outlook.
- Experience or knowledge of NetSuite is preferred.
- Ability to learn and adapt quickly with minimal supervision.
What the job involves:
- Maintain and regularly update the agency’s cashbook, ensuring the accurate recording of all financial transactions.
- Monitor cash inflows and outflows, ensuring the timely and correct logging of receipts and payments.
- Reconcile daily cashbook transactions with bank statements and internal financial records to ensure consistency.
- Review and approve applied deposits, coordinating with agent teams and the Client Payments team to ensure correct application of payments to respective bookings.
- Act as the primary point of contact for client payment-related matters, including re-allocations, incorrectly sent payments, and other client-specific issues.
- Liaise directly with clients, agents, and banks on banking matters and account-related inquiries.
- Collaborate with counterparts at other companies to ensure funds are received and allocated accurately.
- Oversee the recharging of work permits and other costs incurred by the agency to clients.
- Ensure accurate recording of bank charges and foreign exchange gains/losses.
- Verify correct bank account information for client payments in collaboration with the Client Payments team and Assistants.
- Provide recommendations for process improvements to enhance operational efficiency.
- Communicate effectively with Assistants regarding payments, tax documentation, and related matters.
- Assist Agent Assistants with accounting-related inquiries or issues.
- Post and maintain accounting documents in the cloud, ensuring accurate and secure record-keeping.
- Handle ad-hoc projects as required, demonstrating flexibility and initiative.
- Provide coverage for colleagues during absences to ensure continuity of operations.
- Reconcile artist account balances against show balances in NetSuite to ensure accurate and timely generation of artist payouts.
- Prepare detailed artist statements and coordinate with agents for approval.
- Communicate with Artist Managers to confirm approval of artist statements and resolve related inquiries.
- Collaborate with agent teams to facilitate the settlement of ongoing open bookings with clients.
- Provide accurate tour summaries to support the Artist’s team in fully accounting for the Artist’s income.
- Manage daily mail-outs of final artist statements, ensuring clear confirmation of funds remitted to artists or funds owed to the agency.
- Track Artist Foreign Entertainer Unit (FEU) compliance, ensuring applicable charges are recorded and required documentation is completed for quarterly FEU returns.
- Build and maintain strong working relationships with Artists, Managers, and Accountants.
- Follow up on deposits and balance payments with promoters, ensuring timely resolution of outstanding amounts.
- Prepare buyer refunds, verifying all required documentation and confirming banking information through telephone verification.
- Review month-end and year-end reports, providing detailed analysis as needed to support decision-making.
- Deliver exceptional customer service to agents and other stakeholders, addressing their needs with professionalism and accuracy.
- Take ownership of ad-hoc projects, demonstrating flexibility, initiative, and problem-solving skills.
Coordinator of Cash Management & Client Payments employer: Deepstreamtech
At UTA, we pride ourselves on being an exceptional employer that fosters a collaborative and dynamic work environment. As a Coordinator of Cash Management & Client Payments, you will not only gain invaluable experience in the fast-paced entertainment industry but also benefit from our commitment to employee growth through continuous learning opportunities and a supportive team culture. Our location offers unique advantages, including access to industry leaders and a vibrant community, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Coordinator of Cash Management & Client Payments
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how your skills align with what they need. Practise common interview questions and think of examples that showcase your problem-solving and communication skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a chance to reiterate why you’re a great fit for the team.
✨Tip Number 4
Don’t forget to apply through our website! We’re always on the lookout for talented individuals to join our Accounting team. Make sure your application stands out by highlighting your relevant experience and skills.
We think you need these skills to ace Coordinator of Cash Management & Client Payments
Some tips for your application 🫡
Show Off Your Attention to Detail:When you're filling out your application, make sure to highlight your attention to detail. We love candidates who can spot the little things, so mention any experiences where you've had to be meticulous, especially in accounting or finance roles.
Tailor Your Experience:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect how your experience aligns with the role. If you’ve got experience in cash management or client payments, let us know how that makes you a great fit for our team.
Communicate Clearly:Since effective communication is key for this role, ensure your written application is clear and concise. Use straightforward language and structure your thoughts logically. This will show us that you can communicate effectively, both in writing and verbally.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and it helps us keep track of all applications. Plus, you’ll get to see more about what we do and how you can fit into our dynamic team!
How to prepare for a job interview at Deepstreamtech
✨Know Your Numbers
Brush up on your accounting knowledge, especially if you have experience with cash management and client payments. Be ready to discuss your previous roles and how you've handled financial transactions, reconciliations, and any software like NetSuite or Excel.
✨Showcase Your Communication Skills
Since this role involves liaising with clients, agents, and banks, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially in customer service or team settings.
✨Demonstrate Problem-Solving Abilities
Think of specific instances where you've tackled challenges in a fast-paced environment. Be prepared to share how you approached these problems and what solutions you implemented, showcasing your adaptability and initiative.
✨Highlight Your Organisational Skills
This position requires strong attention to detail and organisation. Bring examples of how you've managed multiple tasks or projects simultaneously, and be ready to discuss your methods for staying organised and ensuring accuracy in your work.
