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For Companies At a Glance
- Tasks: Support leaders by managing calendars, organising meetings, and coordinating travel.
- Company: Join Google DeepMind, a leader in AI innovation focused on public benefit and scientific discovery.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration across global teams.
- Why this job: Be part of a mission-driven team that values diversity and fosters a culture of continuous improvement.
- Qualifications: Ideal for proactive individuals with strong organisational skills and a passion for supporting others.
- Other info: Experience with Google Suite is a plus, but not essential.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an Administrative Business Partner to support up to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities. This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team that is both locally and globally distributed.
About Us
Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.
The Role
Key responsibilities:
- Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.
- Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies
- Collate and track actions and deliverables
- Meeting support – circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
- Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
- Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation.
- Draft and send out team communications.
- Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.
- Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
- Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.
- You may be involved in assisting and leading on site specific initiatives within Google DeepMind.
About You
- You are a resilient Assistant, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.
- Passionate about supporting and enabling others, motivated by Leader support.
- Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.
- Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
- Can adapt quickly to changing demands and embrace ambiguity
- Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
- Solid communicator and active listener; you exhibit a high EQ.
- Able to build relationships across teams and foster trust.
- Collaborative and thrives in a team environment.
- Proactively seek out time-saving solutions and tools.
- Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.
- Experience with Google Suite is preferable but not crucial.
At Google DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy, or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.
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Administrative Business Partner Operations London, UK employer: DeepMind Technologies Limited
Contact Detail:
DeepMind Technologies Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Business Partner Operations London, UK
✨Tip Number 1
Familiarise yourself with Google Suite, as it's mentioned as preferable for this role. Even if you don't have extensive experience, showing that you're willing to learn and adapt can set you apart.
✨Tip Number 2
Highlight your ability to manage complex calendars and schedules. Prepare examples of how you've successfully handled multiple priorities in previous roles, especially in fast-paced environments.
✨Tip Number 3
Demonstrate your proactive problem-solving skills by sharing specific instances where you've anticipated needs or challenges before they arose. This will show your potential to support leaders effectively.
✨Tip Number 4
Emphasise your communication skills and ability to build relationships across teams. Consider preparing a brief story about a time you successfully collaborated with others to achieve a common goal.
We think you need these skills to ace Administrative Business Partner Operations London, UK
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Administrative Business Partner role. Emphasise your organisational skills, ability to manage complex calendars, and any experience in supporting leaders or teams.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've thrived in fast-paced environments and your proactive approach to problem-solving. Show that you understand the importance of supporting leaders and driving team priorities.
Highlight Soft Skills: Given the emphasis on collaboration and communication in the job description, make sure to highlight your soft skills. Use examples to demonstrate your emotional intelligence, ability to build relationships, and how you handle multiple tasks efficiently.
Proofread Your Application: Before submitting your application, take the time to proofread everything. Check for spelling and grammatical errors, and ensure that your documents are formatted correctly. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at DeepMind Technologies Limited
✨Show Your Organisational Skills
As an Administrative Business Partner, you'll need to manage complex calendars and multiple tasks. Be prepared to discuss your organisational strategies and provide examples of how you've successfully handled competing priorities in the past.
✨Demonstrate Proactivity
This role requires a proactive mindset. During the interview, share instances where you anticipated needs or challenges before they arose, and how your actions led to successful outcomes.
✨Highlight Your Communication Skills
Effective communication is key in this position. Be ready to showcase your ability to draft clear communications and build relationships across teams. Consider discussing a time when your communication skills helped resolve a misunderstanding or improved team collaboration.
✨Embrace Change and Ambiguity
The job environment is fast-paced and changeable. Prepare to talk about your adaptability and how you've thrived in similar situations. Share specific examples of how you've embraced change and turned challenges into opportunities.
