Procurement & Projects Coordinator

Who we are: DEEP is an international design and engineering company on a mission to make humans aquatic. We’re doing this by advancing ocean exploration through the development of new technologies that will enable humans to live and work in underwater environments for longer periods of time.

Role Description: We are seeking a motivated and detail-oriented individual to support procurement and project delivery activities for DEEP in the UK. This role will assist with supplier coordination, purchasing processes, and project accounting for the development and deployment of DEEP’s subsea habitats and associated operations. The successful candidate will play a key role in ensuring the timely and accurate processing of purchase orders, tracking of project costs, and maintaining supplier and budget records. This position is ideal for someone early in their procurement or project management career who is eager to grow in a dynamic, fast-paced environment.

Essential Responsibilities:

• Procurement Support
  • Assist in preparing and managing purchase orders, quotations, and supplier correspondence.
  • Support identification and onboarding of new suppliers under guidance from senior team members.
  • Gather and verify supplier information to ensure compliance with DEEP’s quality and safety standards.
  • Track PO status, delivery timelines, and cost variations, escalating issues as needed.
• Project Accounting
  • Maintain accurate cost tracking and budget monitoring for assigned projects.
  • Support project leads with financial reporting, including actuals vs. forecast, invoice reconciliation, and variance analysis.
  • Partner with Finance to ensure timely processing of supplier invoices and payments.
  • Prepare regular financial summaries and dashboards for reviews.
• Supplier Coordination
  • Communicate with suppliers to monitor progress, resolve queries, and maintain documentation.
  • Track performance metrics (on-time delivery, cost control, quality compliance).
  • Help coordinate supplier review meetings and performance updates.
• Project Administration
  • Support project setup, planning, and document control.
  • Maintain project plans, risk registers, and procurement schedules.
  • Coordinate with engineering and logistics to ensure timely flow of materials and information.
  • Prepare reports and presentations for internal stakeholders.
• Stakeholder Communication
  • Build effective working relationships across engineering, finance, and operations.
  • Provide clear, accurate updates to procurement and project leads to support decision-making.

Required Experience, Qualifications and Skills:

• 1–3 years’ experience in procurement, supply chain, or projects (ideally in OEM engineering or manufacturing).
• Has worked in a safety regulated industry such as Aerospace or Marine Engineering.
• Basic understanding of procurement and project management principles.
• Strong attention to detail with good numerical and financial literacy.
• Proficiency in Microsoft Excel and common project tools (e.g., MS Project, Smartsheet, or similar).
• Excellent communication and organizational skills.
• Collaborative mindset and ability to adapt to changing priorities.
• Degree in Business, Engineering, Finance, or a related discipline.
• Interest in or progress toward professional qualifications (APICS, ISM, PMI) is a plus.

What Success Looks Like:

• Accurate, timely tracking of project costs and procurement activities.
• Smooth coordination with cross-functional teams to enable on-time delivery.
• Early identification of potential cost, schedule, or supplier performance issues.
• Demonstrated growth and increasing autonomy within the procurement function.

Why join our team:

• Employer paid Health insurance for employee.
• Generous Paid Time Off (PTO).
• 401K Contributions.
• Supportive and inclusive team culture.
• Competitive Compensation.