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- Tasks: Oversee medical rotas, ensuring safe cover and effective scheduling for the Plastic Surgery department.
- Company: Join a leading healthcare provider dedicated to patient care and innovative practices.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Why this job: Make a real difference in patient care while developing your leadership skills in a dynamic setting.
- Qualifications: Significant admin experience in healthcare, strong communication, and staff management skills required.
- Other info: Collaborative team atmosphere with a focus on achieving local and national healthcare targets.
The predicted salary is between 36000 - 60000 £ per year.
The postholder will be responsible for overseeing the Medical rota within the Plastic Surgery department. The post holder will be in constant liaison with both junior and senior medical staff, educational supervisors and clinical teams, and will be responsible for the safe cover of the rotas. The post holder will have excellent communication skills and the ability to negotiate and build relationships with the clinical and managerial teams across the hospital.
The role is also expected to work alongside the Plastics Service Coordinators in the overall management of the Plastics service where required and deputise as appropriate. The main purpose of the role is to ensure effective rota management to deliver on outpatient activity and theatre activity to support in meeting all local and national targets and waiting times. Support in the delivery of the Trusts strategic plan within sphere of influence, particularly in respect of access targets. Support the plastics surgery service in developing the service within sphere of influence, in line with local and national targets, policy, agreed standards of care and Trust vision.
Responsible for planning and implementing rotas for Junior Doctors, Registrars and Consultants, identifying gaps in the service and finding appropriate replacements. This requires significant problem solving to juggle doctors rotas to meet the needs of the service and provide safe patient care. Attend weekly scheduling 6 4 2 meetings and Outpatient 6 4 2 meetings, identifying space to request additional theatre and clinic space prior to meetings taking place as required to fulfill service requirements reducing patient wait times where possible in line with local and national targets.
Monitoring the whereabouts of Doctors who may be required urgently due to service needs in conjunction with Medical Staffing, forward planning for the Plastic surgery business unit to ensure posts have been filled for the year, coordinating adverts, job descriptions and interview panels with Medical staffing when required. Identify in advance Locum requirements, checking CV’s and identifying/locating appropriate consultant to review and approve. Follow up to confirm booking. Ensuring that all locum and agency posts are uploaded onto the relevant IT system, chasing where required for the shifts to be authorised by a senior manager. Maintain confidential record of all Doctors in the business unit including contact numbers, mobile numbers.
Be responsible for ensuring that the Doctors work contracted hours according to Working Time Directive. Ensure all new medical staff complete a robust local induction to the Clinical Unit, including any specific job related training, arrange adhoc inductions where required for medical staff who join the trust prior to the set trust induction dates in line with Trust induction policy.
Experience needed:
- Significant administration experience in a healthcare environment
- Experience dealing with medical staffing rotas
- Staff management
- Dealing with people at various levels within an organisation including senior management level
- Using spreadsheets/databases and generating reports systematically
- Able to prioritise own work and that of others
- Good Planning skills
- Supervisory experience gained within healthcare organisation, preferably acute hospital
- Knowledge of Healthcare administrative processes – for example, PAS
- Stress awareness and strategies to deal with
- Knowledge of IT processes and systems
Senior Medical Administration and Rota Manager in East Grinstead employer: Deekay Technical Recruitment
Contact Detail:
Deekay Technical Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Medical Administration and Rota Manager in East Grinstead
✨Tip Number 1
Network like a pro! Reach out to your contacts in the healthcare sector, especially those who work in medical administration. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to rota management and team coordination. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Showcase your problem-solving skills! During interviews, share specific examples of how you've successfully managed rotas or dealt with staffing challenges. This will highlight your ability to handle the demands of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Senior Medical Administration and Rota Manager in East Grinstead
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Medical Administration and Rota Manager role. Highlight your relevant experience in healthcare administration, especially with rotas and staff management. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills: Since this role involves liaising with various teams, it's crucial to showcase your excellent communication skills. Use examples from your past experiences where you successfully negotiated or built relationships with different stakeholders. Let us know how you can connect with both junior and senior medical staff!
Demonstrate Problem-Solving Abilities: The role requires significant problem-solving skills, especially when juggling doctors' rotas. Share specific instances where you've tackled challenges in rota management or staffing issues. We love to see how you think on your feet!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for!
How to prepare for a job interview at Deekay Technical Recruitment
✨Know Your Rota Inside Out
Make sure you’re familiar with the specifics of rota management, especially in a healthcare setting. Brush up on how to handle scheduling conflicts and ensure safe patient care. Being able to discuss real-life examples of how you've managed rotas effectively will show your expertise.
✨Showcase Your Communication Skills
Since this role involves liaising with various medical staff and teams, practice articulating your thoughts clearly. Prepare examples of how you've built relationships and negotiated solutions in past roles. This will demonstrate your ability to communicate effectively at all levels.
✨Demonstrate Problem-Solving Prowess
Be ready to discuss specific challenges you've faced in rota management and how you resolved them. Think about times when you had to juggle multiple priorities or fill gaps in staffing quickly. Highlighting your problem-solving skills will be key to impressing the interviewers.
✨Familiarise Yourself with Trust Policies
Research the Trust’s strategic plan and any relevant local and national targets. Understanding these will help you align your answers with their goals during the interview. Showing that you’re proactive and knowledgeable about their policies will set you apart from other candidates.