At a Glance
- Tasks: Manage tenders and proposals, ensuring high-quality submissions that reflect our values.
- Company: Join Decoded, a purpose-driven organisation focused on impactful partnerships.
- Benefits: Enjoy flexible working hours, 33 days leave, and private health care.
- Other info: Collaborative environment with opportunities for personal growth and development.
- Why this job: Make a real difference by securing long-term partnerships through compelling proposals.
- Qualifications: Experience in managing bids and exceptional written communication skills required.
The predicted salary is between 32000 - 40000 € per year.
About this role
Decoded seeks a Tenders, RFPs & Proposals Manager to take ownership of our engagement with external tender portals and tendering opportunities, ensuring we are present on the right platforms and tendering frameworks, focusing our energy on the best fit opportunities and submitting high‑quality, values‑aligned proposals. You will be responsible for identifying opportunities, shaping responses with internal stakeholders, and ensuring our proposals and applications to tender opportunities clearly articulate the impact, quality, and integrity of our work. You will help secure long‑term institutional partnerships through formal tender success. This is a hands‑on, highly proactive role suited to someone who enjoys autonomy, clear ownership, and influencing without hierarchy. This is a Part Time Role – approx 6 hrs per day – flexible working, core hours being 9 to 3, Monday to Friday.
Key Responsibilities
- Tender Submission Frameworks and Portal Management
- Own and manage Decoded’s presence across all relevant tender portals and frameworks, (e.g. public sector frameworks, portals).
- Proactively scan evolving tender submission environment and identify and join frameworks and portals relevant to Decoded’s business.
- Monitor opportunities regularly and maintain a clear, prioritised pipeline.
- Assess opportunities against predefined criteria including strategic fit, values alignment, capacity, and commercial viability.
- Make informed recommendations on whether to bid, elevate, or decline opportunities.
- Proposal & Tender Coordination
- Act as the central point of coordination for proposals and tender responses.
- Liaise with internal stakeholders (delivery, subject matter experts, leadership, finance) to shape compelling, accurate, and tailored responses.
- Translate complex ideas into clear, persuasive written content that reflects Decoded’s tone, values, and impact.
- Review and edit contributions from technical teams to ensure a consistent Decoded voice and a compelling narrative.
- Ensure all submissions are compliant, well‑structured, and submitted on time.
- Stakeholder Engagement & Escalation
- Build strong working relationships with internal teams to bring the right solution to each opportunity.
- Escalate decisions, risks, or resourcing concerns appropriately and early.
- Support leadership with clear summaries, recommendations, and next steps on live opportunities.
- Contracting & Commercial Support (Desirable)
- Support contract review and commercial/tender procurement processes, working alongside internal and external stakeholders where needed.
- Assist with clarifications, contract variations, and post‑award documentation.
- Maintain organised records of bids, contracts, and tender application documentation.
- Continuous Improvement
- Track outcomes, feedback, and learning from tender submissions to improve future submissions.
- Help refine bid/no‑bid criteria and proposal processes over time.
- Contribute to templates, standard responses, and internal guidance.
About You
You are a credible, organised, and highly articulate professional who can balance commercial awareness with values‑led decision‑making.
Essential Experience & Skills
- Proven experience managing bids, tenders, tender portals and frameworks, or proposals in a commercial, public sector, and/or consultancy environment.
- Exceptional written communication skills – able to write clearly, persuasively, and with attention to detail.
- Strong stakeholder management skills, with the confidence to influence and challenge constructively.
- Highly proactive and self‑directed; comfortable owning a remit and driving it forward.
- Strong judgement – able to assess what is worth pursuing and what is not.
- Excellent organisational skills and ability to manage multiple deadlines.
Desirable Experience
- Experience supporting contracting and/or tendering processes.
- Familiarity with public sector procurement frameworks or DPSs.
- Experience working in purpose‑driven, values‑led, or education/skills organisations.
Ways of Working
You are comfortable working independently but value collaboration. You communicate clearly and calmly, even under time pressure. You care deeply about quality, not just winning tenders, but winning the right ones in the right way. You’re pragmatic, thoughtful, and solutions‑focused.
Salary
Salary: £32,000–£40,000 per annum (£40,000–£50,000 FTE)
Day‑To‑Day
Our key working hours are from 9am‑5pm Monday‑Friday. However, this role is a Part Time Role – approx 6 hrs per day – flexible working, core hours being 9 to 3, Monday to Friday. You plan your working day around the best outcomes for success, identifying and prioritising projects against business needs. We have recently moved into a fully remote working model. In‑person team days such as workshops, training days and social events are organised for teams to spend time together on an occasional basis.
Benefits
Apart from the above, working at Decoded means you’ll get:
- 33 days leave per year (inclusive of bank holidays) and extra tenured holiday enabling team members to gain an additional day for every year you are with us (after the first 2 years) up to a maximum of 8.
- We also close the office for 2 full weeks at Christmas at Decoded's discretion which does not come out of your holiday allowance.
- Company pension contributions.
- Private health care including dental, GP and hospital cover and a gym discount to help you prioritise your wellbeing after a successful probation period.
- Travel insurance.
- Social events including themed Christmas, summer days and quarterly in‑person/virtual company get‑togethers.
- Continuous learning and development, coaching and development to allow you to reach your potential.
- You will be challenged with lots of responsibility and exciting projects in an environment that encourages learning, creativity, personal growth and collaboration.
*Benefits may differ slightly depending on your location of residence. **Pro‑rated for Part time equivalent.
Additional Information
Decoded is committed to safeguarding and promoting the welfare of young people, and vulnerable adults and expects all staff to share this commitment. All roles involving interaction with learners, or access to sensitive learner data, are subject to mandatory background clearances. Successful candidates will be required to undergo a DBS check; where the role meets the criteria for regulated activity, an Enhanced DBS check (including a barred list check) will be required prior to commencement of employment. We also require 2 professional references that come from either of the following: Your HR department; Current or previous manager; Someone senior to you in the business.
Tenders, RFP’s & Proposals Manager employer: Decoded
Decoded is an exceptional employer that prioritises flexibility and work-life balance, offering a part-time role with core hours from 9 to 3, Monday to Friday. With a strong commitment to employee growth, we provide extensive benefits including generous leave, private healthcare, and opportunities for continuous learning in a collaborative, values-driven environment. Our fully remote working model, complemented by occasional in-person team events, fosters a culture of creativity and personal development, making Decoded a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Tenders, RFP’s & Proposals Manager
✨Tip Number 1
Get to know the tender portals inside out! Spend some time familiarising yourself with the platforms where Decoded is active. This way, you can spot opportunities quickly and make sure we’re always in the right place at the right time.
✨Tip Number 2
Don’t just wait for opportunities to come to us; be proactive! Regularly scan for new tenders and frameworks that align with our values. The more we engage, the better our chances of landing those sweet partnerships.
✨Tip Number 3
Collaboration is key! Make sure to build strong relationships with internal teams. The more we communicate and share insights, the more compelling our proposals will be. Let’s leverage everyone’s expertise to create standout submissions.
✨Tip Number 4
After each submission, take a moment to reflect. Track what worked and what didn’t, and gather feedback. Continuous improvement is our friend, and it’ll help us refine our approach for future tenders. Let’s keep getting better together!
We think you need these skills to ace Tenders, RFP’s & Proposals Manager
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to reflect the specific requirements of the Tenders, RFPs & Proposals Manager role. Highlight your relevant experience and skills that align with Decoded's values and mission.
Showcase Your Writing Skills:Since exceptional written communication is key for this role, ensure your application is clear, persuasive, and free of errors. Use concise language and structure your content well to demonstrate your ability to articulate complex ideas.
Highlight Stakeholder Engagement Experience:Emphasise any past experiences where you've successfully collaborated with internal teams or external stakeholders. This will show us that you can build strong relationships and influence effectively, which is crucial for this position.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved!
How to prepare for a job interview at Decoded
✨Know Your Tenders Inside Out
Before the interview, dive deep into the world of tenders and proposals. Familiarise yourself with Decoded's previous submissions and understand their tone and values. This will help you articulate how your experience aligns with their approach and demonstrate your commitment to quality.
✨Showcase Your Stakeholder Skills
Prepare examples that highlight your ability to engage with various stakeholders. Think about times when you successfully collaborated with internal teams or influenced decisions. This role requires strong stakeholder management, so be ready to discuss how you can build those relationships effectively.
✨Be Proactive in Your Approach
Decoded values a proactive mindset, so come prepared with ideas on how you would identify and prioritise tender opportunities. Share your strategies for monitoring tender portals and frameworks, and how you would ensure Decoded is always ahead of the game.
✨Demonstrate Your Organisational Skills
Since this role involves managing multiple deadlines and submissions, be ready to discuss your organisational techniques. Bring examples of how you've successfully managed competing priorities in the past, and how you keep track of important documents and timelines.
