At a Glance
- Tasks: Manage tenders and proposals, ensuring high-quality submissions that reflect our values.
- Company: Join Decoded, a purpose-driven organisation focused on impactful partnerships.
- Benefits: Enjoy flexible working hours, 33 days leave, and a competitive salary.
- Other info: Work remotely with occasional team events for collaboration and connection.
- Why this job: Make a real difference by securing long-term partnerships through compelling proposals.
- Qualifications: Experience in managing bids and exceptional written communication skills required.
The predicted salary is between 32000 - 40000 € per year.
About this role
Decoded seeks a Tenders, RFPs & Proposals Manager to take ownership of our engagement with external tender portals and tendering opportunities, ensuring we are present on the right platforms and tendering frameworks, focusing our energy on the best fit opportunities and submitting high‑quality, values‑aligned proposals. You will be responsible for identifying opportunities, shaping responses with internal stakeholders, and ensuring our proposals and applications to tender opportunities clearly articulate the impact, quality, and integrity of our work. You will help secure long‑term institutional partnerships through formal tender success.
This is a hands‑on, highly proactive role suited to someone who enjoys autonomy, clear ownership, and influencing without hierarchy. This is a Part Time Role – approx 6 hrs per day – flexible working, core hours being 9 to 3, Monday to Friday.
Key Responsibilities
- Tender Submission Frameworks and Portal Management
- Own and manage Decoded’s presence across all relevant tender portals and frameworks, (e.g. public sector frameworks, portals).
- Proactively scan evolving tender submission environment and identify and join frameworks and portals relevant to Decoded’s business.
- Monitor opportunities regularly and maintain a clear, prioritised pipeline.
- Assess opportunities against predefined criteria including strategic fit, values alignment, capacity, and commercial viability.
- Make informed recommendations on whether to bid, elevate, or decline opportunities.
- Proposal & Tender Coordination
- Act as the central point of coordination for proposals and tender responses.
- Liaise with internal stakeholders (delivery, subject matter experts, leadership, finance) to shape compelling, accurate, and tailored responses.
- Translate complex ideas into clear, persuasive written content that reflects Decoded’s tone, values, and impact.
- Review and edit contributions from technical teams to ensure a consistent Decoded voice and a compelling narrative.
- Ensure all submissions are compliant, well‑structured, and submitted on time.
- Stakeholder Engagement & Escalation
- Build strong working relationships with internal teams to bring the right solution to each opportunity.
- Escalate decisions, risks, or resourcing concerns appropriately and early.
- Support leadership with clear summaries, recommendations, and next steps on live opportunities.
- Contracting & Commercial Support (Desirable)
- Support contract review and commercial/tender procurement processes, working alongside internal and external stakeholders where needed.
- Assist with clarifications, contract variations, and post‑award documentation.
- Maintain organised records of bids, contracts, and tender application documentation.
- Continuous Improvement
- Track outcomes, feedback, and learning from tender submissions to improve future submissions.
- Help refine bid/no‑bid criteria and proposal processes over time.
- Contribute to templates, standard responses, and internal guidance.
About You
You are a credible, organised, and highly articulate professional who can balance commercial awareness with values‑led decision‑making.
Essential Experience & Skills
- Proven experience managing bids, tenders, tender portals and frameworks, or proposals in a commercial, public sector, and/or consultancy environment.
- Exceptional written communication skills – able to write clearly, persuasively, and with attention to detail.
- Strong stakeholder management skills, with the confidence to influence and challenge constructively.
- Highly proactive and self‑directed; comfortable owning a remit and driving it forward.
- Strong judgement – able to assess what is worth pursuing and what is not.
- Excellent organisational skills and ability to manage multiple deadlines.
Desirable Experience
- Experience supporting contracting and/or tendering processes.
- Familiarity with public sector procurement frameworks or DPSs.
- Experience working in purpose‑driven, values‑led, or education/skills organisations.
Ways of Working
You are comfortable working independently but value collaboration. You communicate clearly and calmly, even under time pressure. You care deeply about quality, not just winning tenders, but winning the right ones in the right way. You’re pragmatic, thoughtful, and solutions‑focused.
Salary
Salary: £32,000–£40,000 per annum (£40,000–£50,000 FTE)
Day‑To‑Day
Our key working hours are from 9am‑5pm Monday‑Friday. However, this role is a Part Time Role – approx 6 hrs per day – flexible working, core hours being 9 to 3, Monday to Friday. You plan your working day around the best outcomes for success, identifying and prioritising projects against business needs. We have recently moved into a fully remote working model. In‑person team days such as workshops, training days and social events are organised for teams to spend time together on an occasional basis.
Benefits
Apart from the above, working at Decoded means you’ll get: 33 days leave per year (inclusive of
Tenders, RFP’s & Proposals Manager in London employer: Decoded
Decoded is an exceptional employer that prioritises flexibility and work-life balance, offering a part-time role with core hours from 9 to 3, Monday to Friday. Our collaborative and values-driven culture fosters professional growth, allowing you to take ownership of your projects while working remotely and engaging in occasional in-person team events. With generous benefits like 33 days of leave per year, Decoded is committed to supporting your well-being and career development in a meaningful way.
StudySmarter Expert Advice🤫
We think this is how you could land Tenders, RFP’s & Proposals Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for opportunities. You never know who might have the inside scoop on a tender or proposal that’s just right for you.
✨Tip Number 2
Stay organised! Keep a spreadsheet of all the tenders and proposals you’re interested in, along with deadlines and key contacts. This will help you prioritise and ensure you don’t miss any crucial submissions.
✨Tip Number 3
Practice your pitch! Whether it’s a formal presentation or an informal chat, being able to clearly articulate your ideas and how they align with the values of the organisation is key. Get feedback from friends or colleagues to refine your approach.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources and tips to help you nail those applications. Plus, it shows you’re genuinely interested in joining our team at Decoded.
We think you need these skills to ace Tenders, RFP’s & Proposals Manager in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application for the Tenders, RFPs & Proposals Manager role. Highlight your experience with tender portals and proposal management, and show how your values align with ours at Decoded.
Showcase Your Writing Skills:Since exceptional written communication is key for this role, use your application to demonstrate your ability to write clearly and persuasively. Keep it engaging and ensure it reflects our tone and values.
Be Proactive in Your Approach:We love candidates who take initiative! In your application, mention any past experiences where you’ve proactively identified opportunities or improved processes. This will show us you’re a great fit for our hands-on environment.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Decoded
✨Know Your Tenders Inside Out
Before the interview, make sure you thoroughly understand the tendering process and the specific frameworks relevant to Decoded. Familiarise yourself with their past proposals and successes, so you can discuss how your experience aligns with their needs.
✨Showcase Your Communication Skills
As a Tenders, RFPs & Proposals Manager, exceptional written communication is key. Prepare examples of how you've translated complex ideas into clear, persuasive content in previous roles. This will demonstrate your ability to articulate Decoded's values and impact effectively.
✨Demonstrate Stakeholder Engagement
Be ready to discuss how you've built strong relationships with internal teams in the past. Share specific instances where your stakeholder management skills led to successful outcomes, as this role requires collaboration across various departments.
✨Prepare for Scenario Questions
Expect questions about assessing opportunities and making bid/no-bid decisions. Think of examples from your experience where you had to evaluate tenders based on strategic fit and commercial viability, and be prepared to explain your thought process.
