At a Glance
- Tasks: Support executives with communication, scheduling, and administrative tasks in a dynamic environment.
- Company: Join a globally remote company with a supportive team culture.
- Benefits: Enjoy competitive salary, unlimited PTO, and flexible work hours.
- Other info: Adhoc weekend availability required; thrive in a fast-paced, ever-changing setting.
- Why this job: Be the backbone of the team while working from anywhere in the world.
- Qualifications: 5 years as an Executive Assistant with excellent communication and organisational skills.
The predicted salary is between 40000 - 50000 € per year.
Responsibilities
- Formatting information for internal and external communication - emails, presentations, reports
- Assisting with preparation for meetings, reports, presentations, etc.
- Providing general administrative support
- Taking minutes of meetings
- Managing executives' calendars and setting up meetings
- Managing executives' emails, upcoming bills, reminders, etc.
- Booking flights, doing check-ins, making reservations in restaurants
- Dealing with any personal requests (ordering flowers, presents)
- Monitoring support mailbox
- Completing subscription purchases for different services
- Researching miscellaneous requests on various topics
Qualifications
- Good command of the English language, if not native
- Adhoc availability over weekends is a must
- Excellent written and verbal communication skills
- 5 years previous experience as an Executive Assistant
- Attention to detail is a must
- Previous working experience in a globally remote company
- Excellent computer skills with knowledge of Google Suite, Slack, etc.
- Discretion and confidentiality
- Ability to organize and prioritize
- Must be able to meet deadlines in a fast-paced, quickly changing environment
Benefits
- Competitive salary
- Full time / 40 hours a week
- Unlimited PTO
- Flexible work schedule
- Team off-sites
- Fully remote with a very supportive team, work from anywhere in the world
Executive Assistant employer: Decentralized Masters
Join a dynamic and supportive team as an Executive Assistant, where you will enjoy the flexibility of working remotely from anywhere in the world. With a competitive salary, unlimited PTO, and opportunities for personal growth, our company fosters a culture of collaboration and innovation, ensuring that every employee feels valued and empowered to excel in their role.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills, especially in communication and organisation, align with their needs. We want to see that you’re not just a fit on paper but also a great match for the team!
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience as an Executive Assistant, especially your attention to detail and ability to manage multiple tasks. Confidence is key, so let your personality shine through!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience, especially in formatting communications and managing calendars, as these are key responsibilities we’re looking for.
Show Off Your Communication Skills:Since excellent written and verbal communication skills are a must, don’t hold back! Use clear and concise language in your application. We want to see how you express yourself, so let your personality shine through.
Be Detail-Oriented:Attention to detail is crucial for this role. Double-check your application for any typos or errors before hitting send. A polished application shows us that you can handle the meticulous tasks we need you to manage.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Decentralized Masters
✨Master the Art of Communication
As an Executive Assistant, you'll be handling a lot of communication. Make sure to showcase your excellent written and verbal skills during the interview. Prepare examples of how you've effectively formatted emails or reports in the past.
✨Showcase Your Organisational Skills
Highlight your ability to manage calendars and set up meetings efficiently. Bring up specific instances where you successfully prioritised tasks or managed multiple requests at once. This will demonstrate your attention to detail and organisational prowess.
✨Be Ready for Adhoc Scenarios
Since adhoc availability over weekends is a must, be prepared to discuss your flexibility. Share experiences where you had to adapt quickly to changing situations or handle unexpected requests, showing that you thrive in fast-paced environments.
✨Familiarise Yourself with Tools
Make sure you're comfortable with tools like Google Suite and Slack. If you have experience with these platforms, mention it! You could even prepare a quick demo of how you use them to streamline your work, which will impress the interviewers.
