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- Tasks: Provide top-notch admin support to the Board and senior leaders at DEBRA.
- Company: Join DEBRA, a national charity making a difference for those with Epidermolysis Bullosa.
- Benefits: Competitive pay, pension contributions, life assurance, and generous leave.
- Other info: Flexible hybrid working and a commitment to equality and inclusion.
- Why this job: Be part of a meaningful cause while developing your professional skills.
- Qualifications: Experience as an Executive Assistant or in governance roles is essential.
The predicted salary is between 24000 - 27000 £ per year.
This part-time, permanent Executive Assistant role will provide high-quality administrative and governance support to the Board of Trustees, Chair and senior leaders at DEBRA, a national charity supporting individuals affected by Epidermolysis Bullosa. The role is based at the Head Office in Bracknell, Berkshire with hybrid working arrangements. Working 21 hours per week over 3 days, the position offers a salary of £24,000-£27,000 per annum.
Key Responsibilities
- Provide end-to-end administrative and governance support to the Board of Trustees, Chair and board committees (Finance, Audit & Risk, Nominations & Governance).
- Coordinate the annual cycle of Board and committee meetings, working closely with the Chair and senior leaders to ensure effective planning and forward agendas.
- Draft, quality-check and manage the circulation of Board and committee papers, ensuring accuracy, clarity, version control and timely distribution.
- Prepare high-quality agendas, minutes and action logs, ensuring decisions are clearly captured and follow-up actions are tracked through to completion.
- Provide confidential, trusted EA support to the Chair, the CEO and SLT (as required), including diary management, preparation for meetings and briefings, and proactive follow-up.
Person Specification
- Significant experience in a senior Executive Assistant, Board Secretary, or Governance support role, ideally within a charity, public body or regulated organisation.
- Demonstrated ability to use AI-enabled tools to support the accurate and efficient preparation of meeting minutes and written documentation.
- Demonstrable experience supporting boards or committees at executive or trustee level.
- Exceptional organisational skills with the ability to manage complex diaries, competing priorities and long-term planning.
- Proven ability to draft clear, accurate and professional minutes and formal documentation.
- Ability to use AI in the formulation of minutes.
- High level of discretion and integrity, with demonstrable experience handling confidential and sensitive matters.
- Strong interpersonal skills and confidence to liaise effectively with Trustees, senior leaders and external stakeholders.
- Excellent written communication skills and attention to detail.
Benefits
- Competitive pay.
- Access to a Group Personal Pension with a 4% matched contribution.
- Life Assurance Scheme.
- Free access to the 24/7 Employee Assistance Programme for you and your family.
- 20 days annual leave plus Bank Holidays, pro-rated for part-time employees.
- Discounts and cashback through the Employee Benefits Portal.
Safeguarding & Equality
DEBRA takes safeguarding seriously; all roles require a DBS check and two satisfactory references. We are committed to delivering our Equality, Diversity and Inclusion strategy across all areas of our work, including recruitment. As a Disability Confident employer, we welcome applications from disabled candidates and are committed to providing reasonable adjustments throughout the recruitment process.
Executive Assistant in Bracknell employer: DEBRA UK
Contact Detail:
DEBRA UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Bracknell
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by researching DEBRA and its mission. Understand their values and how your skills can support their goals. This will help you stand out as a candidate who truly cares about the organisation.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience in governance support and your ability to manage complex diaries. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Executive Assistant in Bracknell
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience in governance support and your ability to manage complex diaries, as these are key aspects of the job.
Show Off Your Writing Skills: Since excellent written communication is a must, take the time to draft a clear and professional cover letter. Use it to demonstrate your attention to detail and ability to produce high-quality documentation.
Be Specific About Your Experience: When detailing your past roles, focus on specific examples where you've supported boards or committees. Mention any AI tools you've used to enhance your efficiency in preparing meeting minutes or documentation.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at DEBRA!
How to prepare for a job interview at DEBRA UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with DEBRA's mission and values, as well as the specific duties mentioned in the job description. This will help you tailor your answers and demonstrate your genuine interest in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, exceptional organisational skills are a must. Prepare examples from your past experiences where you've successfully managed complex diaries or coordinated meetings. Be ready to discuss how you prioritise tasks and handle competing deadlines, as this will show your potential employer that you can thrive in a busy environment.
✨Demonstrate Your Communication Prowess
Since you'll be drafting minutes and formal documentation, it's crucial to highlight your written communication skills. Bring samples of your previous work if possible, and be prepared to discuss how you ensure clarity and accuracy in your writing. This will reassure the interviewers that you can produce high-quality documents for the Board and committees.
✨Prepare for AI Tool Discussions
Given the emphasis on using AI-enabled tools in the role, brush up on your knowledge of these technologies. Be ready to discuss any experience you have with AI tools for meeting minutes or documentation. If you haven't used them before, research some common tools and be prepared to express your willingness to learn and adapt.