At a Glance
- Tasks: Manage financial records, process payments, and support administrative tasks using QuickBooks.
- Company: Join a respected family-run travel business with a friendly team.
- Benefits: Competitive salary, flexible working arrangements, and a supportive environment.
- Other info: Opportunity for genuine responsibility and career growth in the travel industry.
- Why this job: Play a key role in helping customers create unforgettable holiday experiences.
- Qualifications: Proven experience with QuickBooks and strong bookkeeping skills required.
The predicted salary is between 12 - 15 £ per hour.
About Debbie's Villas
Debbie's Villas is a well-established and highly regarded villa holiday specialist, helping customers create unforgettable holidays in some of the most beautiful destinations across Europe and beyond. We pride ourselves on offering carefully selected villas, exceptional customer service, and expert knowledge built up over many years in the travel industry. As an independent, family-run business, we are passionate about delivering a personal service and building lasting relationships with both our customers and villa owners. Our team is friendly, supportive, and committed to ensuring every booking runs smoothly from enquiry through to return home.
About the Role
This is a key position within Debbie's Villas, with responsibility for the day-to-day financial administration of the business. The role centres on maintaining accurate financial records in QuickBooks, processing supplier payments, managing customer refunds, reconciling accounts, and ensuring the smooth running of our financial systems. Alongside the accounts function, the successful candidate will help maintain company databases and support a range of administrative and operational tasks across the business. We are looking for someone who is already confident and experienced in using QuickBooks and can take ownership of these responsibilities from day one. This is not a trainee position and we are not seeking candidates with only a basic understanding of accounting software.
Key Responsibilities
- Manage day-to-day bookkeeping activities using QuickBooks.
- Process supplier invoices and arrange timely payments.
- Reconcile bank accounts and supplier statements.
- Process customer refunds and payment adjustments.
- Maintain accurate financial records and ensure data integrity.
- Produce financial and management reports as required.
- Monitor and investigate account discrepancies.
- Maintain and update company databases and internal systems.
- Liaise with suppliers, villa owners, customers, and colleagues regarding account queries.
- Support operational and administrative processes across the business.
- Ensure records remain accurate, organised, and up to date.
Essential Requirements
- Proven, hands-on experience using QuickBooks in a business environment.
- Ability to independently manage supplier payments, customer refunds, reconciliations, and day-to-day bookkeeping tasks within QuickBooks.
- Previous experience in bookkeeping, accounts administration, or a similar finance role.
- Strong understanding of bookkeeping principles and financial record keeping.
- Experience reconciling bank accounts and investigating discrepancies.
- Excellent attention to detail and accuracy.
- Strong Microsoft Excel and Microsoft Office skills.
- Ability to work independently, prioritise workload, and meet deadlines.
- Strong communication and organisational skills.
Desirable Skills & Experience
- Experience within the travel, tourism, holiday rental, or hospitality sector.
- Knowledge of reservation or booking systems.
- AAT qualification or equivalent bookkeeping experience.
- Experience working with business databases and CRM systems.
- Experience handling customer payments and refunds.
Personal Attributes
- Trustworthy and dependable.
- Highly organised and methodical.
- Comfortable taking ownership of key financial processes.
- Proactive and able to work independently.
- Positive, flexible, and willing to support a small team.
- Strong customer-service mindset.
Important
Extensive practical experience with QuickBooks is essential for this role. Applicants should be comfortable using QuickBooks on a daily basis and able to demonstrate previous responsibility for managing company accounts within the system. Applications from candidates with only limited exposure to QuickBooks or a theoretical understanding of the software are unlikely to be suitable.
What We Offer
- The opportunity to join a respected and successful travel business.
- A friendly, supportive, and close-knit team environment.
- A varied role with genuine responsibility and autonomy.
- Flexible working arrangements where appropriate.
- The chance to help customers enjoy memorable villa holidays year after year.
To apply, please email your CV and a brief covering letter to mike.knell@debbiesvillas.co.uk, outlining your relevant QuickBooks experience and why you would be a great fit for Debbie's Villas.
Accounts Administrator in Royal Tunbridge Wells employer: DEBBIE'S VILLAS LIMITED
Debbie's Villas is an excellent employer, offering a friendly and supportive team environment where employees can thrive in their roles. With a focus on personal service and building lasting relationships, the company provides meaningful work opportunities in the travel industry, along with flexible working arrangements and genuine responsibility in a varied role. Joining Debbie's Villas means being part of a respected family-run business that values its employees and fosters professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Administrator in Royal Tunbridge Wells
✨Get in on Local Events
In the travel and tourism industry, local events are golden opportunities to meet potential employers. Attend tourism fairs, travel expos, and local meetups where you can connect with companies looking for part-time help. Bring a smile and business cards—you never know who you'll chat with!
✨Hit Up Travel Agencies
Don't just apply online—walk into local travel agencies or tourism offices! You can showcase your enthusiasm in person and make a memorable first impression. Bring your CV and chat about your passion for travel; you’ll stand out more than a standard applicant.
✨Join Travel & Tourism Communities
Dive into online communities related to travel and tourism. Platforms like Facebook Groups, Reddit, and Meetup are great for finding part-time gigs and mentorship. Plus, connecting with folks in the industry can lead to insider info about job openings that aren't publicly advertised.
✨Keep an Eye on Seasonal Hiring Trends
Many travel companies ramp up hiring during peak tourist seasons. Be proactive and start applying a month or two ahead of busy periods, like summer or holidays. Also, keep an eye on DEBBIE'S VILLAS LIMITED for updates on part-time roles—they often look for passionate individuals to join their team during these high-demand times.
We think you need these skills to ace Accounts Administrator in Royal Tunbridge Wells
Some tips for your application 🫡
Show Off Your Travel Experience:In the travel and tourism industry, your personal travel experiences can really set you apart. In your CV, highlight any destinations you've visited, special skills you've learned abroad, or even unique cultural experiences that can show your passion for travel. This not only adds a personal touch but also demonstrates your enthusiasm for the role at DEBBIE'S VILLAS LIMITED.
Tailor Your Cover Letter to the Role:Since this is a part-time role, let us know how it fits into your plans. In your cover letter, explain why you're looking for part-time work at DEBBIE'S VILLAS LIMITED and what you hope to gain from the experience. It's also a good idea to mention any relevant customer service experience, as that's super important in this field!
Highlight Local Knowledge:Working in travel and tourism often means guiding clients through their experiences, so demonstrating your knowledge of local attractions or hidden gems is key. If you've got any local certifications or have worked with tourism boards, make sure to include those details in your CV.
Keep It Flexible:Since part-time roles often come with varied hours, in your application, be sure to mention your availability. Employers at DEBBIE'S VILLAS LIMITED will appreciate knowing when you can work. A little flexibility can go a long way in this industry!
How to prepare for a job interview at DEBBIE'S VILLAS LIMITED
✨Know Your Destinations
For a role in travel-tourism, it’s essential to have a good grasp of popular destinations and trends. Brush up on travel hotspots, local customs, and emerging travel preferences—this will show that you aren't just passionate but also informed.
✨Customer Scenarios Practice
Expect to handle customer-centred questions, as part-time roles often involve direct interaction with clients. Think about common travel queries or issues and practice your responses. How would you handle a booking change or a complaint? Let’s show them you can think on your feet!
✨Flexible Schedule Enthusiasm
Since this is a part-time gig, it’s likely they’ll want someone who’s adaptable with their hours. Be honest about your availability, and maybe even show off your eagerness to take on different shifts or tasks—a big plus in the dynamic travel industry!
✨Portfolios of Experiences
While portfolios aren't as common in tourism, if you’ve previously organised trips, internships, or even participated in travel blogging or vlogging, bring that along. Share any interesting itineraries or recommendations you’ve created—they add a personal touch and showcase your enthusiasm.
