Sales Ledger Clerk in Northampton

We are working exclusively with our Northampton-based client, who is seeking a Part-Time Sales Ledger Clerk to join their busy and friendly team. Our client is a well-established organisation known for its precision and reliability. The business has continued to grow and is now a trusted specialist service provider, supporting organisations with their operational needs and challenges.

Role Description

This is a part-time sales ledger position working 25 hours a week (Monday – Friday), on-site based in Northampton.

Key Responsibilities

• Invoicing for customers – Create and issue sales invoices and credit notes, VAT checks etc. and to send to customers with the data/backup sheets
• Invoice received confirmation – to contact the customer after the invoice has been sent to confirm they have received it
• Invoice uploading – to upload invoices to customer portals
• Monitor process – when invoices are uploaded, the status of invoice needs to be monitored (i.e. to see if the invoice has been approved, ready for payment)
• Payment Allocation – Payments to be allocated to the correct invoices
• Credit Control – Monitor customer accounts and contact customers in relation to outstanding invoices, report keeping of the credit control actions
• Query Resolution – to be proactive in resolving problems with customer queries, to interact with members of staff to get the problem solved promptly
• Reconcile/Maintenance of sales ledger – to ensure that payments have been put on account, they are quickly allocated to the correct invoice (requesting remittances etc)
• Costing allocates that relates to invoicing – costs are to be allocated to the correct customer on a weekly basis, to check at month end that all costs have been recharged to customers
• Costings to be accrued – to keep a record of costs need to be accrued (i.e. invoices received the following month that relate to previous sales)
• Month end sales accrued – to keep a record of all sales that have not been invoiced, the estimated amount and the reason why it’s not been invoiced

Key Skills & Person Requirements

• Experience: At least 2-3 years of sales ledger experience in a computerized accounts or finance environment.
• Technical Skills: Strong IT literacy, particularly in Microsoft Excel (e.g., VLOOKUPs, pivot tables – intermediate level). Familiarity with accounting software packages
• Communication: Excellent telephone manner and written communication for liaising with clients and stakeholders at all levels.
• Attention to Detail: High degree of numerical accuracy and the ability to process high volumes of data without errors.
• Organisation: Ability to work well under pressure, multitask, and adhere to month-end deadlines

Remuneration:

• Salary: up to £30,000 per annum pro rata (depending on experience)
• 25 hours a week (Monday – Friday)
• 23 days holidays plus bank holidays
• Pension
• Free parking

The role is based in Northampton and within commutable distance of Wellingborough, Kettering and Rushden.