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- Tasks: Support a Senior Director with dynamic administrative tasks and embrace innovative AI tools.
- Company: Boutique investment firm in Central London with a modern, tech-enabled culture.
- Benefits: Competitive salary, hybrid work model, and opportunities for professional growth.
- Other info: Collaborative team atmosphere with a focus on innovation and efficiency.
- Why this job: Join at a pivotal time and make an impact in a fast-paced environment.
- Qualifications: Experience as an EA in finance, strong AI skills, and exceptional organisational abilities.
The predicted salary is between 50000 - 60000 £ per year.
A highly regarded boutique investment firm is seeking a dynamic and forward-thinking Executive Assistant to support a Senior Director. This opportunity has arisen following the departure of a long-standing EA and offers the chance to join the business at a pivotal time of operational evolution. The business is embracing new technologies, with AI becoming embedded in day-to-day workflows, making this an exciting opportunity for someone who enjoys working in a modern, tech-enabled way.
Key Responsibilities
- Managing a high-volume, fast-moving inbox; prioritising and actioning emails effectively
- Coordinating complex international travel and diary management
- Preparing meeting notes, tracking actions, and ensuring follow-ups are completed
- Leveraging AI tools (e.g. Co-Pilot) to streamline processes and improve efficiency
- Supporting evolving operational and administrative processes
- Assisting with office management duties
- Providing cover for another EA when required
Qualifications
- Strong AI capability, with confidence using tools such as Co-Pilot to manage workflows and information
- Previous EA experience within finance or a fast-paced professional services environment
- Exceptional organisational skills and the ability to manage high volumes of work
- Proactive, high-energy approach with a solutions-focused mindset
- Excellent communication skills and strong attention to detail
- A collaborative, flexible, and team-oriented attitude
Executive Assistant in Westminster employer: Deans PLC
Contact Detail:
Deans PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and professional services sectors. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Get your tech game on! Familiarise yourself with AI tools like Co-Pilot before your interviews. Show that you’re not just capable but excited about using technology to streamline processes. This will definitely set you apart from other candidates.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions specific to the EA role, especially around managing high volumes of work and diary management. Role-play with a friend or use our resources to boost your confidence.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly shows your enthusiasm and commitment to joining our team. Don’t miss out!
We think you need these skills to ace Executive Assistant in Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your previous EA experience, especially in finance or fast-paced environments, and don’t forget to mention your AI capabilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and solutions-focused mindset. Mention how you can leverage AI tools like Co-Pilot to enhance efficiency in the role.
Show Off Your Organisational Skills: In your application, give examples of how you've managed high volumes of work and complex schedules. We want to see your exceptional organisational skills in action, so don’t hold back!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Deans PLC
✨Master the Tech
Since this role involves leveraging AI tools like Co-Pilot, make sure you brush up on your tech skills. Familiarise yourself with how these tools can streamline workflows and be ready to discuss specific examples of how you've used technology to improve efficiency in your previous roles.
✨Showcase Your Organisational Skills
Be prepared to demonstrate your exceptional organisational abilities. Bring examples of how you've managed high volumes of work, coordinated complex travel, or handled busy inboxes. Consider sharing a story that highlights your proactive approach to problem-solving.
✨Communicate Clearly
Excellent communication is key for an Executive Assistant. Practice articulating your thoughts clearly and concisely. During the interview, ensure you listen actively and respond thoughtfully to questions, showcasing your attention to detail and collaborative attitude.
✨Embrace the Fast-Paced Environment
This role is in a fast-moving investment firm, so convey your ability to thrive under pressure. Share experiences where you've successfully navigated tight deadlines or adapted to changing priorities, emphasising your high-energy approach and solutions-focused mindset.