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- Tasks: Support a Senior Director with dynamic administrative tasks and embrace innovative AI tools.
- Company: Boutique investment firm in Central London with a modern, tech-enabled culture.
- Benefits: Competitive salary, hybrid work model, and opportunities for professional growth.
- Other info: Collaborative team atmosphere with exciting operational evolution.
- Why this job: Join at a pivotal time and make an impact in a fast-paced environment.
- Qualifications: Experience as an EA, strong AI skills, and exceptional organisational abilities.
The predicted salary is between 50000 - 60000 £ per year.
A highly regarded boutique investment firm is seeking a dynamic and forward-thinking Executive Assistant to support a Senior Director. This opportunity has arisen following the departure of a long-standing EA and offers the chance to join the business at a pivotal time of operational evolution. The business is embracing new technologies, with AI becoming embedded in day-to-day workflows, making this an exciting opportunity for someone who enjoys working in a modern, tech-enabled way.
Key Responsibilities
- Managing a high-volume, fast-moving inbox; prioritising and actioning emails effectively
- Coordinating complex international travel and diary management
- Preparing meeting notes, tracking actions, and ensuring follow-ups are completed
- Leveraging AI tools (e.g. Co-Pilot) to streamline processes and improve efficiency
- Supporting evolving operational and administrative processes
- Assisting with office management duties
- Providing cover for another EA when required
Qualifications
- Strong AI capability, with confidence using tools such as Co-Pilot to manage workflows and information
- Previous EA experience within finance or a fast-paced professional services environment
- Exceptional organisational skills and the ability to manage high volumes of work
- Proactive, high-energy approach with a solutions-focused mindset
- Excellent communication skills and strong attention to detail
- A collaborative, flexible, and team-oriented attitude
Executive Assistant employer: Deans PLC
Contact Detail:
Deans PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and professional services sectors. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Show off your tech skills! When you get the chance to chat with potential employers, highlight your experience with AI tools like Co-Pilot. This is a big plus for the role, so make sure they know you're ready to embrace new technologies.
✨Tip Number 3
Prepare for interviews by practising common EA scenarios. Think about how you'd manage a busy inbox or coordinate complex travel plans. Being able to demonstrate your problem-solving skills will set you apart from the competition.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you're genuinely interested in joining our team!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Executive Assistant, your organisational prowess is key! Make sure to highlight any experience you have managing busy schedules or high-volume inboxes. We want to see how you prioritise tasks and keep everything running smoothly.
Embrace the Tech Vibe: Since we're all about modern, tech-enabled workflows, don’t shy away from mentioning your experience with AI tools like Co-Pilot. Show us how you've used technology to streamline processes and improve efficiency in your previous roles.
Be Proactive and Solutions-Focused: We love a proactive approach! In your application, share examples of how you've tackled challenges head-on and come up with solutions. This will demonstrate your high-energy attitude and readiness to support our Senior Director.
Tailor Your Application: Make your application stand out by tailoring it to the job description. Use similar language and focus on the skills and experiences that align with what we’re looking for. And remember, applying through our website is the best way to get noticed!
How to prepare for a job interview at Deans PLC
✨Master the Tech
Since this role involves leveraging AI tools like Co-Pilot, make sure you brush up on your tech skills. Familiarise yourself with how these tools can streamline workflows and be ready to discuss how you've used similar technologies in the past.
✨Showcase Your Organisational Skills
Be prepared to share specific examples of how you've managed high volumes of work in previous roles. Think about times when you successfully prioritised tasks or coordinated complex schedules, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly
Excellent communication is key for an Executive Assistant. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview that show your interest in the role and the company.
✨Embrace a Solutions-Focused Mindset
This position requires a proactive approach to problem-solving. Think of examples where you've tackled challenges head-on and come up with effective solutions. Highlighting your ability to adapt and find answers will resonate well with the interviewers.