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For Companies At a Glance
- Tasks: Keep the office running smoothly and be the friendly face for clients and visitors.
- Company: A leading ground investigation and drilling contractor in the UK.
- Benefits: Gain valuable experience in a supportive environment with opportunities for growth.
- Why this job: Be the heartbeat of the office and make a real difference every day.
- Qualifications: Strong communication skills and a knack for organisation are key.
- Other info: Join a dynamic team where your contributions truly matter.
The predicted salary is between 22000 - 26000 £ per year.
A specialist ground investigation and drilling contractor operating across the UK is looking to appoint a Receptionist / Administration Assistant to support a busy office in Livingston. Reporting to the Office Manager, you will be responsible for the smooth day-to-day running of the office and act as the first point of contact for clients, suppliers and site teams.
Key Responsibilities
- Answering and directing incoming calls from clients, engineers and site operatives
- Welcoming visitors to the office
- Data entry, including job information, delivery notes and records
- Filing, scanning and maintaining electronic and hard-copy records
- Ordering office supplies, PPE and general consumables
- Providing administrative support to project and site teams
- General receptionist and administrative duties as required
Requirements
- Strong communication and interpersonal skills
- Previous experience in a receptionist or administrative role (preferred)
- Confident using Microsoft Office (Word, Excel, Outlook)
- Ability to use initiative and manage workload in a busy environment
- Good organisational skills and attention to detail
- Professional, friendly and adaptable approach
Office Administrator employer: DEAN PERSONNEL LTD
Contact Detail:
DEAN PERSONNEL LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that first impression! When you walk into an interview, be sure to greet everyone with a smile and a friendly attitude. Remember, you're not just showcasing your skills; you're also showing how well you'll fit into their team.
✨Tip Number 3
Prepare for common questions! Think about how your previous experience as a receptionist or administrator can help you excel in this new role. Practise your answers so you can confidently demonstrate your strong communication and organisational skills.
✨Tip Number 4
Apply through our website! We make it super easy for you to find and apply for the perfect Office Administrator position. Plus, it shows you're serious about joining our team and helps us get to know you better right from the start.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a receptionist or administrator. We want to see how your skills match the key responsibilities listed in the job description, so don’t hold back!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your strong communication skills and friendly approach. Let us know why you’re excited about the role and how you can contribute to our team.
Show Off Your Tech Skills: Since we’re looking for someone confident with Microsoft Office, make sure to mention any specific software or tools you’ve used. If you have experience with data entry or record-keeping, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at DEAN PERSONNEL LTD
✨Know the Company
Before your interview, take some time to research the company. Understand their services, values, and recent projects. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As an Office Administrator, strong communication is key. Prepare examples of how you've successfully managed calls or welcomed visitors in previous roles. Practising these scenarios can help you articulate your experience clearly during the interview.
✨Demonstrate Organisational Skills
Be ready to discuss how you manage your workload and stay organised in a busy environment. You might want to share specific tools or methods you use for data entry and record-keeping, as this will highlight your attention to detail.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, office culture, or specific projects you might be involved in. This shows your enthusiasm for the position and helps you gauge if it’s the right fit for you.