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For Companies At a Glance
- Tasks: Keep the office running smoothly and be the friendly face for clients and visitors.
- Company: A leading ground investigation and drilling contractor in the UK.
- Benefits: Gain valuable experience in a supportive environment with opportunities for growth.
- Why this job: Be the heartbeat of the office and make a real difference every day.
- Qualifications: Strong communication skills and a knack for organisation are key.
- Other info: Join a dynamic team where your contributions truly matter.
The predicted salary is between 24000 - 28000 £ per year.
A specialist ground investigation and drilling contractor operating across the UK is looking to appoint a Receptionist / Administration Assistant to support a busy office in Livingston. Reporting to the Office Manager, you will be responsible for the smooth day-to-day running of the office and act as the first point of contact for clients, suppliers and site teams.
Key Responsibilities
- Answering and directing incoming calls from clients, engineers and site operatives
- Welcoming visitors to the office
- Data entry, including job information, delivery notes and records
- Filing, scanning and maintaining electronic and hard-copy records
- Ordering office supplies, PPE and general consumables
- Providing administrative support to project and site teams
- General receptionist and administrative duties as required
Requirements
- Strong communication and interpersonal skills
- Previous experience in a receptionist or administrative role (preferred)
- Confident using Microsoft Office (Word, Excel, Outlook)
- Ability to use initiative and manage workload in a busy environment
- Good organisational skills and attention to detail
- Professional, friendly and adaptable approach
Office Administrator in Livingston employer: DEAN PERSONNEL LTD
Contact Detail:
DEAN PERSONNEL LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Livingston
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock sessions with friends or family. Focus on common questions for administrative roles, and don’t forget to highlight your communication skills and attention to detail.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Send them a message expressing your interest in an Office Administrator position. It shows initiative and could land you an interview!
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to tailor your application to showcase your relevant experience and skills that match the job description.
We think you need these skills to ace Office Administrator in Livingston
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a receptionist or administrator. We want to see how your skills match the job description, so don’t be shy about showcasing your strong communication and organisational abilities!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our office in Livingston. Mention your previous experience and how you can contribute to the smooth running of our busy office.
Show Off Your Tech Skills: Since we’re looking for someone confident with Microsoft Office, make sure to mention any specific software skills you have. If you’ve got experience with data entry or managing records, let us know – it’s a big plus!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at DEAN PERSONNEL LTD
✨Know the Company Inside Out
Before your interview, take some time to research the company. Understand their services, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Communication Skills
As an Office Administrator, strong communication is key. Prepare examples of how you've successfully managed calls or welcomed visitors in previous roles. Practising these scenarios can help you articulate your experience confidently during the interview.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage your workload and stay organised in a busy environment. You might want to share specific tools or methods you use for data entry and record-keeping, as this will highlight your attention to detail.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, office culture, or specific challenges the office faces. This shows that you're proactive and genuinely interested in contributing to the team.