Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage the accounts payable process in a fast-paced aviation environment.
- Company: Join DEA Specialised Airborne Operations, a leader in aviation services.
- Benefits: Enjoy private health insurance, a pension scheme, and 20 days holiday.
- Why this job: Be part of a dynamic team and gain valuable finance experience in aviation.
- Qualifications: Previous finance experience is preferred; strong numeracy and attention to detail are essential.
- Other info: Part-time hours (20-25 per week) with opportunities for growth.
The predicted salary is between 24000 - 36000 £ per year.
Overview
Join to apply for the Accounts Payable Administrator role at DEA Specialised Airborne Operations.
Location: Lincoln/Retford | Contract Type: Permanent | Working Hours: Part-time 20-25 hours per week
Department: Finance | Reports To: Finance Manager
Role overview: We are seeking a detail-oriented and organised Accounts Payable Administrator to join our finance team within a dynamic and fast-paced aviation environment. You will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices related to aircraft maintenance, parts, fuel, airport services, and other operational suppliers.
Responsibilities
- Accurately process supplier invoices related to aviation services, maintenance, fuel, and ground handling.
- Perform invoice matching (invoice, purchase order) to ensure correct approvals and compliance.
- Reconcile supplier accounts and investigate discrepancies in a timely and efficient manner.
- Process multi-currency transactions (GBP, USD, EUR, etc.) and manage foreign exchange considerations.
- Ensure supplier payments are made within agreed terms, via BACS, CHAPS, or international wire transfers.
- Liaise with procurement, engineering, and operations teams to resolve invoice queries and PO issues.
- Handle expense reports and ensure compliance with internal policies and HMRC guidelines.
- Maintain accurate and up-to-date supplier master data, including banking details.
- Support internal and external audits with documentation and reporting.
- Ensure compliance with aviation industry standards, company policies, and UK regulatory requirements.
Person Specification
- Previous experience in an Accounts Payable or finance role, ideally within the aviation, logistics, or transport sector.
- Strong understanding of invoice processing, payment cycles, and supplier management.
- Competent in Microsoft Excel, Google and finance systems (e.g. Sage).
- Strong numeracy skills, attention to detail, and ability to manage large volumes of transactions.
- Experience with international suppliers and multi-currency transactions.
- Understanding of VAT treatment for aviation services and international purchases.
- Knowledge of CAA, EASA, or FAA finance-related compliance (beneficial but not required).
- Familiarity with aviation-specific terminology and supplier types (e.g., MROs, FBOs, OEMs).
- Experience working in a regulated industry or with aircraft/parts suppliers.
Benefits
- Company pension scheme
- Private Health Insurance
- Life Insurance
- 20 days holiday (pro-rata) + bank holidays
- On-site parking
Employment details
- Seniority level: Entry level
- Employment type: Part-time
- Job function: Accounting/Auditing
- Industries: Airlines and Aviation and Accounting
Notes: Referrals may increase your chances of interviewing. This description is focused on the role and requirements for the Accounts Payable Administrator position at DEA Specialised Airborne Operations.
#J-18808-Ljbffr
Accounts Payable Administrator employer: DEA Specialised Airborne Operations
Contact Detail:
DEA Specialised Airborne Operations Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Administrator
✨Tip Number 1
Familiarise yourself with aviation-specific terminology and the types of suppliers you might encounter in this role. Understanding terms like MROs, FBOs, and OEMs will not only help you during interviews but also demonstrate your genuine interest in the industry.
✨Tip Number 2
Brush up on your knowledge of multi-currency transactions and foreign exchange considerations. Being able to discuss your experience with GBP, USD, and EUR transactions confidently can set you apart from other candidates.
✨Tip Number 3
Network with professionals in the aviation finance sector. Attend industry events or join relevant online forums to connect with others who may provide insights or even referrals for the Accounts Payable Administrator position.
✨Tip Number 4
Prepare to discuss your experience with compliance and regulatory requirements, particularly those related to the aviation industry. Highlighting your understanding of CAA, EASA, or FAA regulations can give you an edge in the interview process.
We think you need these skills to ace Accounts Payable Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable or finance roles, especially within the aviation or logistics sectors. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities and requirements listed in the job description. Mention your experience with invoice processing, multi-currency transactions, and any familiarity with aviation-specific terminology.
Showcase Relevant Skills: In your application, emphasise your strong numeracy skills, attention to detail, and proficiency in Microsoft Excel and finance systems. Provide examples of how you've successfully managed large volumes of transactions in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Accounts Payable Administrator.
How to prepare for a job interview at DEA Specialised Airborne Operations
✨Know Your Numbers
As an Accounts Payable Administrator, you'll be dealing with invoices and transactions regularly. Brush up on your numeracy skills and be prepared to discuss how you handle large volumes of transactions accurately.
✨Familiarise Yourself with Aviation Terminology
Understanding aviation-specific terms and supplier types is crucial for this role. Make sure you can confidently discuss terms like MROs, FBOs, and OEMs during the interview.
✨Demonstrate Attention to Detail
This position requires a keen eye for detail, especially when processing invoices and reconciling accounts. Be ready to provide examples from your past experience where your attention to detail made a difference.
✨Prepare for Compliance Questions
Since the role involves compliance with aviation industry standards and UK regulations, review relevant guidelines. Be prepared to discuss how you've ensured compliance in previous roles or how you would approach it in this position.
