At a Glance
- Tasks: Manage the accounts payable process in a fast-paced aviation environment.
- Company: Join a dynamic finance team in the exciting aviation industry.
- Benefits: Enjoy a competitive pension, private health insurance, and 25 days holiday.
- Other info: Great training opportunities and a chance to work with international suppliers.
- Why this job: Be part of a crucial role that keeps the aviation industry flying smoothly.
- Qualifications: Experience in accounts payable and strong numeracy skills are essential.
The predicted salary is between 30000 - 40000 € per year.
We are seeking a detail-oriented and organised Accounts Payable Administrator to join our finance team within a dynamic and fast-paced aviation environment. You will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices related to aircraft maintenance, parts, fuel, airport services, and other operational suppliers.
Key Responsibilities
- Accurately process supplier invoices related to aviation services, maintenance, fuel, and ground handling.
- Perform invoice matching (invoice, purchase order) to ensure correct approvals and compliance.
- Reconcile supplier accounts and investigate discrepancies in a timely and efficient manner.
- Process multi-currency transactions (GBP, USD, EUR, etc.) and manage foreign exchange considerations.
- Ensure supplier payments are made within agreed terms, via BACS, CHAPS, or international wire transfers.
- Liaise with procurement, engineering, and operations teams to resolve invoice queries and PO issues.
- Handle expense reports and ensure compliance with internal policies and HMRC guidelines.
- Maintain accurate and up-to-date supplier master data, including banking details.
- Support internal and external audits with documentation and reporting.
- Ensure compliance with aviation industry standards, company policies, and UK regulatory requirements.
Skills, Knowledge and Expertise
- Essential: Previous experience in an Accounts Payable or finance role, ideally within the aviation, logistics, or transport sector.
- Strong understanding of invoice processing, payment cycles, and supplier management.
- Competent in Microsoft Excel, Google and finance systems (e.g. Sage).
- Strong numeracy skills, attention to detail, and ability to manage large volumes of transactions.
- Desirable: Experience with international suppliers and multi-currency transactions.
- Understanding of VAT treatment for aviation services and international purchases.
- Knowledge of CAA, EASA, or FAA finance-related compliance (beneficial but not required).
- Familiarity with aviation-specific terminology and supplier types (e.g., MROs, FBOs, OEMs).
- Experience working in a regulated industry or with aircraft/parts suppliers.
Benefits
- Company pension scheme
- Private Health Insurance
- Life Insurance
- 25 days holiday (pro-rata) + bank holidays
- Training & development opportunities
- On-site parking
Accounts Payable Administrator in Retford employer: DEA Aviation
Join our vibrant finance team as an Accounts Payable Administrator in the exciting aviation sector, where your meticulous attention to detail will be valued. We offer a supportive work culture that prioritises employee growth through training and development opportunities, alongside competitive benefits such as private health insurance and a generous holiday allowance. Located in a dynamic environment, you'll enjoy the unique advantage of working within a fast-paced industry that is both rewarding and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Administrator in Retford
✨Tip Number 1
Network like a pro! Reach out to your connections in the aviation industry and let them know you're on the hunt for an Accounts Payable Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of invoice processing and supplier management. Be ready to discuss your experience with multi-currency transactions and how you've handled discrepancies in the past. We want to see that you can hit the ground running!
✨Tip Number 3
Don’t forget to showcase your tech skills! Make sure you’re comfortable with Microsoft Excel and any finance systems you’ve used. If you can demonstrate your ability to manage large volumes of transactions efficiently, you'll definitely stand out.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our dynamic finance team in the aviation sector.
We think you need these skills to ace Accounts Payable Administrator in Retford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in accounts payable and finance, especially if you've worked in aviation or a similar sector. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our finance team. Mention specific experiences that relate to managing invoices and supplier relationships, and show us your enthusiasm for the role.
Show Off Your Skills:We’re looking for strong numeracy skills and attention to detail, so make sure to highlight these in your application. If you’ve got experience with multi-currency transactions or finance systems like Sage, let us know – it could set you apart from other candidates!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture and values!
How to prepare for a job interview at DEA Aviation
✨Know Your Numbers
Brush up on your numeracy skills and be ready to discuss how you've managed large volumes of transactions in previous roles. Be prepared to give examples of how you’ve reconciled accounts or handled discrepancies, as this will show your attention to detail.
✨Familiarise with Aviation Terminology
Since the role is within the aviation sector, it’s crucial to understand industry-specific terms like MROs, FBOs, and OEMs. This knowledge will not only impress your interviewers but also demonstrate your commitment to the field.
✨Showcase Your Tech Skills
Make sure you’re comfortable discussing your experience with finance systems like Sage and your proficiency in Microsoft Excel and Google tools. Prepare to share specific examples of how you’ve used these tools to streamline processes or improve accuracy.
✨Prepare for Compliance Questions
Given the importance of compliance in this role, be ready to talk about your understanding of VAT treatment for aviation services and any relevant regulations. Even if you don’t have direct experience, showing that you’ve researched these topics can set you apart.
