At a Glance
- Tasks: Support notarial practice while training to become a Notary Public in England and Wales.
- Company: De Pinna Notaries, a prestigious firm with 250 years of history.
- Benefits: Gain valuable legal experience and develop client management skills in a supportive environment.
- Other info: Full-time office-based role with opportunities for professional growth.
- Why this job: Kickstart your legal career with hands-on training and work with top-tier clients.
- Qualifications: Strong communication skills and a keen interest in law.
The predicted salary is between 25000 - 30000 £ per year.
About De Pinna: De Pinna Notaries is a leading specialist notarial practice with a history spanning 250 years. Located in the West End and the City of London, De Pinna provides notarisation, legalisation and translation services and has an enviable client portfolio comprising around a third of the FTSE 100, some of the largest multinational companies, and high net worth individuals.
This is a full-time office-based role (no remote/working from home).
Reporting to: Training Partner
Working Hours: Monday – Friday 9:30am – 5:30pm (with flexibility around these times to meet deadlines and requirements of the role).
The Role: To support the day-to-day work of the notarial practice while undertaking the academic and practical training required to qualify as a Notary Public in England and Wales, and subsequently a Scrivener Notary, in accordance with the requirements of the Faculty Office. Training and experience will be gained in areas of notarial practice, including but not limited to:
- Private Client work;
- Company and Commercial work;
- Specialist foreign language and jurisdiction specific work.
Key Responsibilities:
- Legal Knowledge
- Provide support to Fee Earners with their daily workloads, by way of undertaking elements of fee earning work under supervision and with administrative support.
- Draft and amend Notarial certificates, Board Resolutions, Affidavits and other legal documentation in English and relevant foreign languages.
- Conduct client file opening procedures, including identity verification and due diligence (AML/KYC).
- Deputise for principals in their absence passing urgent enquiries to senior colleagues for guidance.
- To keep up to date with all relevant developments in law and regulation.
- Client Management
- Provide excellent service to clients, in a timely and professional manner, always presenting a positive image of the firm.
- Handle routine client and third-party enquiries and communications wherever possible.
- Develop and maintain good client relation skills, gaining client’s confidence and the confidence of referring lawyers, accountants and other professionals.
- Deal with translation service providers and other third party support as may be necessary.
- To assist in the promotion, development and marketing of the firm.
- Financial and Matter Management
- Understand and follow billing arrangements.
- Ensure billing is accurate and done on a daily or weekly basis.
- Ensure all information is entered accurately and promptly in the CRM system.
- Maintain accurate records of all notarised documents and files in the CRM system.
- Ensure data is only retained as per firm guidelines.
- Risk Management
- Comply with the Firm’s Policies, procedures, risk management and information security controls.
- Adhere to the Firm’s Policies and Procedures and to adhere to professional standards.
- Comply with all rules and regulations applicable to notarial practice.
Training
Trainee Notary Public employer: De Pinna LLP, Notaries
De Pinna Notaries is an exceptional employer, offering a unique opportunity to train as a Trainee Notary Public in the heart of London. With a rich history of 250 years, the firm fosters a supportive work culture that prioritises professional development and client excellence, while providing access to a diverse range of high-profile clients. Employees benefit from a structured training programme, flexible working hours, and a collaborative environment that encourages growth and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Trainee Notary Public
✨Tip Number 1
Network like a pro! Attend industry events, seminars, and workshops related to notarial practice. This is your chance to meet potential employers and make connections that could lead to job opportunities.
✨Tip Number 2
Don’t underestimate the power of social media. Follow De Pinna and other relevant firms on LinkedIn, engage with their posts, and share your insights. It’s a great way to get noticed and show your enthusiasm for the field.
✨Tip Number 3
Prepare for interviews by researching common questions in the legal field, especially those specific to notarial work. Practise your answers with friends or family to build confidence and ensure you come across as knowledgeable and passionate.
✨Tip Number 4
Apply directly through our website! It shows initiative and gives you a better chance of standing out. Plus, we love seeing candidates who are genuinely interested in joining our team at De Pinna.
We think you need these skills to ace Trainee Notary Public
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Trainee Notary Public role. Highlight any relevant legal experience or skills that align with the responsibilities mentioned in the job description. We want to see how you can support our notarial practice!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about becoming a Notary Public and how your background makes you a great fit for De Pinna. Remember, we love enthusiasm and a personal touch!
Showcase Your Attention to Detail:As a Trainee Notary Public, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and accurately!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team at De Pinna!
How to prepare for a job interview at De Pinna LLP, Notaries
✨Know Your Notarial Basics
Before heading into the interview, brush up on your knowledge of notarial practices and the specific responsibilities of a Trainee Notary Public. Familiarise yourself with key terms and concepts that are relevant to De Pinna's work, as this will show your genuine interest in the role.
✨Showcase Your Client Management Skills
Since client management is crucial in this role, prepare examples from your past experiences where you successfully handled client interactions. Highlight your ability to maintain professionalism and build relationships, as this will resonate well with the firm's focus on excellent client service.
✨Demonstrate Attention to Detail
As a Trainee Notary Public, accuracy is key. Be ready to discuss how you ensure precision in your work, especially when drafting legal documents or managing records. You might even want to bring a sample of your written work to demonstrate your attention to detail.
✨Ask Insightful Questions
Prepare thoughtful questions about the firm’s training programme and the day-to-day responsibilities of the role. This not only shows your enthusiasm but also helps you gauge if the firm aligns with your career goals. Asking about their approach to risk management could be particularly relevant.
