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- Tasks: Coordinate timely and accurate payments for vendors, students, and employees.
- Company: Join a vibrant university committed to positive change and inclusivity.
- Benefits: Competitive salary, supportive environment, and opportunities for professional growth.
- Why this job: Make a real impact in a dynamic finance team at a leading university.
- Qualifications: Experience in accounts payable and strong communication skills are essential.
- Other info: Work on a stunning campus in the heart of Leicester with excellent career prospects.
The predicted salary is between 26707 - 31236 £ per year.
We are seeking an Outgoing Payments Co‑ordinator to work closely with the Outgoing Payments Team Leader, ensuring vendor invoices, student payments and employee expenses are paid on time, are accurate and compliant with university policy and financial regulations. The role sits within the outgoing payments team which is part of the Purchase to Pay (P2P) team and requires close working with colleagues in the P2P team to ensure the end to end P2P process runs efficiently at all times.
At DMU, we are proud to create a vibrant, supportive, and inclusive workplace where our staff can thrive both professionally and personally. Join a university committed to driving positive change, recognised globally as a UN Sustainable Development Goals leader, and enjoy working on a stunning campus in the heart of Leicester.
Main duties and responsibilities:- Ensure vendor invoices, student payments and employee expenses are paid on time and accurately and are compliant with university policy and financial regulations.
- Coordinate the daily, weekly and monthly tasks as agreed with the Team Leader for the team in ensuring processing backlogs are for current invoices/payments only.
- Follow up the Parked, Blocked and GRIR positions at least monthly and coordinate team efforts to resolve old transactions.
- Proactively examine current working practices to continuously improve efficiency and effectiveness of the payments team.
- Prepare & support in the preparation of the weekly BACS as well as any foreign payment runs on time for review by the Team Leader and ensure all payments are posted and any queries/payment rejects followed up.
- Ensure all new supplier bank details or amendments thereto are checked and confirmed prior to finalising vendor account in SAP.
- Support internal and external auditor enquiries relating to payments.
- Provide advice and guidance on matters relating to payments.
- Provide high levels of customer service to all suppliers, staff and students in accordance with agreed service plans.
- Have knowledge or experience of working in a Higher Education environment or public sector/regulated industry.
- Have excellent communication and influencing skills, with the confidence to work with senior leaders and external bodies.
- Have strong digital and analytical skills, with the motivation to use systems and data to improve services and decision‑making.
- Experience of working within a high‑volume accounts payable function.
- Involvement with and supporting system and process improvement including testing where necessary.
- Attention to Detail
- Time Management
- Problem‑Solving
- Collaboration
- Initiative
- Positive Work Ethic
- Teamwork
- Accountability
For more information about the role please contact Emily Varnsverry, Senior Payments Co‑ordinator at emily.varnsverry@dmu.ac.uk.
Outgoing Payments Co-ordinator in Leicester employer: De Montfort University
Contact Detail:
De Montfort University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Outgoing Payments Co-ordinator in Leicester
✨Tip Number 1
Network like a pro! Reach out to current employees at DMU or in similar roles on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to payments and compliance. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Show off your analytical skills! Be ready to discuss how you've used data to improve processes in past roles. This will demonstrate your ability to contribute to the efficiency of the outgoing payments team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the DMU team.
We think you need these skills to ace Outgoing Payments Co-ordinator in Leicester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Outgoing Payments Co-ordinator role. Highlight any relevant experience in accounts payable or financial processes, and don’t forget to showcase your attention to detail and problem-solving skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the team. Mention your experience in a higher education environment and how you can contribute to improving efficiency in the payments process.
Show Off Your Communication Skills: Since this role involves working closely with various teams, make sure to highlight your excellent communication and influencing skills. Give examples of how you've successfully collaborated with others in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets the attention it deserves, so don’t miss out on this opportunity!
How to prepare for a job interview at De Montfort University
✨Know Your Numbers
As an Outgoing Payments Co-ordinator, you'll be dealing with invoices and payments regularly. Brush up on your financial knowledge and be ready to discuss how you ensure accuracy and compliance in your previous roles. Mention specific examples where your attention to detail made a difference.
✨Showcase Your Communication Skills
This role requires excellent communication, especially when liaising with vendors and internal teams. Prepare to share instances where you've successfully navigated challenging conversations or influenced decisions. Practise articulating your thoughts clearly and confidently.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss how you've tackled issues in high-volume accounts payable functions. Think of a time when you identified a process inefficiency and what steps you took to improve it. Highlight your analytical skills and how they can benefit the team.
✨Research the University’s Values
Familiarise yourself with DMU's commitment to sustainability and inclusivity. During the interview, connect your personal values and experiences to theirs. This shows that you're not just looking for a job, but that you genuinely want to contribute to their mission.