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- Tasks: Provide high-level support to the Dean, managing schedules and communications.
- Company: De Montfort University, a vibrant and inclusive educational institution.
- Benefits: Competitive salary, supportive environment, and opportunities for professional growth.
- Why this job: Join a dynamic team and make a real impact in a multicultural academic setting.
- Qualifications: Strong organisational skills and excellent communication abilities required.
- Other info: Be part of a community focused on quality education and student experience.
The predicted salary is between 32080 - 38784 £ per year.
De Montfort University (DMU) is an ambitious, globally-minded institution with a strong focus on delivering quality teaching and learning and a campus-wide focus on providing a sector-leading student experience. As a culturally rich university with a deep commitment to the public good, the DMU community strives to maintain a stimulating and inclusive environment where staff and students are able to thrive. The University prides itself as being a vibrant, multicultural hub of learning, creativity and innovation.
This is a varied and strategically significant role at the heart of the faculty's leadership. You will be part of the Executive Support team providing effective and efficient support to the leadership team. The main purpose of the role is to provide high level confidential personal assistance and support to ensure the smooth running of the office of the PVC/Dean of the Faculty of Business & Law. To be proactive in all aspects of the role, anticipating requirements, using personal initiative and displaying excellent interpersonal skills at all times.
The Post Holder Will:
- Provide high-level executive support to the PVC/Dean, managing a complex diary, coordinating engagements, and ensuring they are fully briefed and prepared.
- Lead the day-to-day operations of the Dean's office, maintaining efficient processes and supporting delivery of the wider faculty Executive Support team.
- Act as a key point of contact for internal and external stakeholders, representing the faculty with professionalism, discretion and authority.
- Ensure timely, accurate communication and briefings, supporting proactive decision-making and reducing last-minute requests.
- Support governance processes, including preparation of agendas, papers and records for key leadership meetings.
- Contribute to major events, visits and projects that enhance the faculty's external reputation and institutional priorities.
- Create complex and highly detailed travel and accommodation arrangements (including overseas travel).
- Assist the PVC/Dean with the running of their areas of responsibility. This may include, but will not be limited to, assisting with financial processing, the administrative organisation of HR processes such as interviews, assistance and general record-keeping.
Skills:
- Attention to Detail
- Time Management
- Communication
- Problem-Solving
- Collaboration
- Adaptability
- Initiative
- Honest and Compassionate
- Confidence
- Flexibility
- Organisation
- Positive Work Ethic
- Reliability
Education:
O' Level/GCSE or equivalent
Executive PA to the Dean employer: De Montfort University
Contact Detail:
De Montfort University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA to the Dean
✨Tip Number 1
Network like a pro! Reach out to current or former employees at DMU on LinkedIn. A friendly chat can give us insider info about the role and the team, plus it shows our genuine interest.
✨Tip Number 2
Prepare for the interview by researching the Dean's recent projects and initiatives. This will help us tailor our responses and demonstrate that we’re not just another candidate but someone who’s truly invested in the faculty's success.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with us. This will help us refine our answers and boost our confidence before the big day.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our enthusiasm for the role can leave a lasting impression and keep us top of mind.
We think you need these skills to ace Executive PA to the Dean
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive PA role. Highlight your relevant experience and skills that match the job description, like your attention to detail and time management abilities. We want to see how you can bring value to our team!
Showcase Your Interpersonal Skills: Since this role involves a lot of communication with various stakeholders, it’s crucial to demonstrate your interpersonal skills. Use examples from your past experiences where you’ve successfully managed relationships or resolved conflicts. We love seeing how you connect with others!
Be Proactive in Your Approach: In your application, emphasise your proactive nature. Share instances where you anticipated needs or took initiative to improve processes. This will show us that you’re ready to hit the ground running and support the Dean effectively.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at De Montfort University
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive PA to the Dean. Familiarise yourself with the job description and think about how your skills align with the requirements. This will help you articulate your fit for the role confidently.
✨Showcase Your Organisational Skills
As an Executive PA, organisation is key. Prepare examples from your past experiences where you've successfully managed complex schedules or coordinated events. Be ready to discuss how you prioritise tasks and handle multiple responsibilities effectively.
✨Demonstrate Your Communication Prowess
Effective communication is crucial in this role. During the interview, highlight your ability to communicate clearly and professionally with various stakeholders. Consider preparing a brief scenario where you resolved a communication challenge, showcasing your interpersonal skills.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare insightful queries about the faculty's goals, challenges, or recent initiatives. This shows your genuine interest in the role and helps you assess if it's the right fit for you.