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For Companies At a Glance
- Tasks: Support HR operations, manage recruitment, and maintain employee records with confidentiality.
- Company: De La Rue is a global leader in secure printing and identity solutions.
- Benefits: Enjoy a full-time role with opportunities for growth and a supportive team environment.
- Why this job: Join a diverse team and make an impact in a reputable company while developing your HR skills.
- Qualifications: GCSEs in English and Maths; strong communication and organisational skills required.
- Other info: Ideal for those looking to kickstart their career in HR with a dynamic and inclusive workplace.
The predicted salary is between 24000 - 36000 £ per year.
Overview
As a HR Admin Assistant at DLR you will provide professional and pro-active HR assistance and generalist support to the site whilst maintaining confidentiality and sensitivity; ensuring employee matters are dealt with professionally and efficiently.
Responsibilities
- Monitoring live cyclical and CAT B security checks for all employees for an effective turnaround time in clearance, updating all relevant documents to our HR Systems once cleared.
- Managing the recruitment activity working closely with respective management and third parties to shortlist applicants and schedule interviews.
- Prepare or support in processing offer letters/contracts for any changes to employee terms & conditions of employment e.g. flexible working, change of job role, shift changes, etc.
- Based on advice from the Lead HR Business Partner or HR Advisor coordinate and arrange new starter onboarding ensuring the necessary paperwork is sent ahead of the joining date.
- Process recruitments via the Recruitment platform for seamless integration and data capture. Full recruitment lifecycle must be via the Recruitment Plus.
- Ensure that all employee records, on the system, e-file and hard copies of employee information are up to date and compliant with the company’s audit requirements.
- Maintain HR systems including Synergy, the Time and Attendance System and Recruitment+.
- Rectify daily anomalies through the Time and Attendance System as well as inputting weekly overtime.
- Check and validate weekly timesheets for Agency employees. Raise invoices against the weekly purchase orders (POs) in a timely manner.
- Actively participate in HR meetings and special projects as required.
- Manage weekly Occupational Health review schedules and keep all results updated on the system.
The above list is not exhaustive. You will be required to undertake other duties within your capabilities, consistent with this role, to support the needs of the business.
Essential
CAPABILITY (qualifications, experience and skills)
- Good attainment of GCSE’s or equivalent including English and Maths
- Excellent written and verbal communication
- Ability to maintain confidentiality at the highest level and be assertive, yet professional in dealing with various requests
- Organised with the ability to manage and prioritise a challenging and busy workload, excellent attention to detail and ability to work independently
- Solution orientated with a Team Player Attitude
Desirable
- Unionised experience
- Previous experience in working with HR Information Systems and Time Management Systems
- Educated to A Level + or equivalent
- CIPD Level 3 or reading towards
- Previous manufacturing experience and understanding of shift working is advantageous as is previous administrative experience within HR environment.
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HR Admin Assistant employer: De La Rue
Contact Detail:
De La Rue Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Admin Assistant
✨Tip Number 1
Familiarise yourself with HR Information Systems and Time Management Systems, as these are crucial for the HR Admin Assistant role. Understanding how to navigate these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for managing recruitment activities. This will illustrate your ability to prioritise tasks and manage a busy workload effectively, which is essential for this position.
✨Tip Number 3
Engage with current employees or alumni from De La Rue on platforms like LinkedIn. Ask them about their experiences and any tips they might have for succeeding in the HR department. This insider knowledge can give you an edge during interviews.
✨Tip Number 4
Prepare to discuss your approach to maintaining confidentiality and handling sensitive information. Think of examples from past experiences where you've successfully managed such situations, as this will be a key aspect of the HR Admin Assistant role.
We think you need these skills to ace HR Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the HR Admin Assistant role. Emphasise your organisational skills, attention to detail, and any previous HR or administrative experience.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your background makes you a great fit for those tasks.
Highlight Confidentiality Skills: Since maintaining confidentiality is crucial in HR, include examples in your application that demonstrate your ability to handle sensitive information professionally.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at De La Rue
✨Research the Company
Before your interview, take some time to learn about De La Rue. Understand their values, mission, and recent news. This will help you tailor your answers and show genuine interest in the company.
✨Prepare for Common HR Questions
Expect questions related to confidentiality, employee relations, and HR processes. Be ready to discuss how you would handle sensitive situations and demonstrate your understanding of HR best practices.
✨Showcase Your Organisational Skills
As an HR Admin Assistant, being organised is key. Prepare examples from your past experiences that highlight your ability to manage multiple tasks efficiently and maintain attention to detail.
✨Demonstrate Team Player Attitude
De La Rue values collaboration. Be prepared to discuss how you've worked effectively in teams before, and share examples of how you contributed to team success while also being solution-oriented.
