Diamond Sourcing Coordinator - Replenishment

The Diamond Centre Coordinator is the operational backbone of the Diamond Centre, ensuring every diamond is processed, recorded and moved with absolute accuracy and impeccable documentation. As the first touchpoint for many critical workflows, the Coordinator transforms complex, fast moving information into clear, reliable data that powers replenishment, supply planning and product development across the House. This role ensures that every stock movement, lab submission, shipment and replenishment allocation is captured with precision, enabling full traceability and seamless flow across the De Beers London value chain.

By maintaining flawless SAP data, coordinating grading workflows, supporting inventory integrity and managing essential documentation, the Coordinator provides the stability and structure that allow creative, commercial and operational teams to move with confidence. With a sharp eye for detail, a disciplined approach to process and a commitment to continuous improvement, the Coordinator strengthens the efficiency, compliance and reliability of the Diamond Centre. This role is essential to ensuring diamonds are where they need to be, when they need to be there supporting the excellence, agility and future readiness of De Beers London’s global operations.

Main Responsibilities

• Execute accurate administrative processing of all diamond movements, including inbound consignments, transfers to manufacturers and supplier returns, ensuring complete accuracy and full traceability.
• Maintain precise, timely updates across SAP and internal systems so that all stock movements, component transfers and operational changes are correctly reflected.
• Support inventory integrity through participation in stock counts, reconciliations and daily accuracy checks, ensuring alignment between physical and system records.
• Maintain accurate diamond location data and provide administrative support for melee stock management, including allocation, counting, bagging and organised storage.
• Assemble diamond kits for manufacturing in line with replenishment and production requirements, ensuring all documentation is complete and accurate.
• Prepare goods for laboratory submission, manage all administrative steps of the grading workflow, track progress and update certification data upon receipt.
• Ensure all lab related documentation and records remain complete, organised and compliant with internal standards.
• Liaise with the DBG Polished Division to coordinate diamond and melee supply for replenishment and prototype orders.
• Work closely with Supply Planning to ensure replenishment diamonds are allocated accurately, on time and in full.
• Provide timely administrative updates to Product Development on diamond availability, replenishment status and upcoming requirements.
• Maintain accurate shipment status updates for loose diamonds, stock levels and outstanding documentation to support visibility for product, merchandising and planning teams.
• Create and maintain dashboards and reports (Excel/Power BI) to track replenishment KPIs, lead times, pass rates, low stock alerts and process performance, ensuring data integrity across all outputs.
• Prepare and collate documentation for rough and polished diamond shipments, ensuring strict compliance with Customs, Kimberley Process and G7 regulations.
• Support compliance tracking, audit readiness and document maintenance in partnership with the Diamond Centre Manager.
• Work with Logistics to monitor inbound shipments, resolve documentation discrepancies and ensure timely processing.
• Provide administrative support to the Diamond Centre Manager and Coordinator during peak periods or time critical workflows.
• Identify opportunities to streamline administrative tasks, improve documentation methods and support the introduction of new processes that enhance workflow consistency and accuracy.

Qualifications

• Experience working within complex operational, supply chain or process driven environments, ideally within luxury, jewellery or high value product categories.
• Strong understanding of administrative workflows, data accuracy and documentation standards, with the discipline to uphold them consistently.
• Highly organised, analytical and detail driven, able to manage multiple priorities while maintaining precision under time pressure.
• Technically proficient across Excel and SAP, with the ability to work confidently through dashboards, trackers and reporting tools; familiarity with PowerQuery or Power BI is advantageous.
• Comfortable working through intricate, fast-moving processes and handling high value materials with care and responsibility.
• Clear, concise communication skills that support effective collaboration with internal and external stakeholders.
• A proactive, solutions-oriented mindset with the confidence to work independently while contributing positively to team culture.
• Energetic, task oriented and committed to continuous improvement, bringing structure and reliability to every workflow.
• Respectful, inclusive and aligned with a culture that values diversity and high performance.
• Fully available to work on site five days a week to support the hands on, precision driven nature of the Diamond Centre.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

Benefits

• A great working environment
• Fantastic pension scheme
• 27 days of holiday + bank holidays with the opportunity to buy or sell 5 more days
• Mental health is a top priority for De Beers Group – free subscription to Headspace and a mental health first aider
• Employee share schemes
• Free breakfast & lunch at onsite restaurant
• Free onsite gym
• Flexible benefits package

Successful candidates will be required to complete background screening which may include a criminal check and validation of qualifications.