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- Tasks: Support the Director with recruitment, budgets, and operational tasks while managing internal communications.
- Company: Join a dynamic team in Tadworth, Epsom, dedicated to excellence in staffing and quality assurance.
- Benefits: Enjoy a hybrid work model, flexible hours, and a competitive salary equivalent to £42k full-time.
- Why this job: Be part of a mission-driven organisation that values efficiency and collaboration in a supportive environment.
- Qualifications: 3+ years in a similar role, strong communication skills, and excellent organisational abilities required.
- Other info: Ideal for those with experience in charity or health sectors; project management qualifications are a plus.
The predicted salary is between 28800 - 43200 £ per year.
Part-time 30 hours per week
Hybrid – 3 Days Office Tadworth, Epsom, Surrey / 1 Day Homebased
£33,600 (£42k full time salary equivalent)
We are seeking an experienced Executive Assistant to provide high-level support to the Director. In this role, you will play a key part in optimising the Director's performance, overseeing projects related to staffing, recruitment, budgets, and quality assurance. You'll manage various operational tasks and collaborate with internal and external teams to drive efficiency and excellence within the directorate.
Key Responsibilities:
- Manage recruitment, retention, and staffing, including overseeing the international recruitment programme and apprenticeship initiatives.
- Support the Director in tracking budgets, monitoring training compliance, and ensuring resource availability.
- Coordinate risk assessments, audits, and data reporting.
- Manage internal communication on recruitment campaigns and oversee staff induction and training programmes.
- Organise meetings, manage diaries, draft documents, and lead on policy updates.
- Monitor sickness, absence, and leave, ensuring adequate staffing support.
Essential Skills & Qualifications:
- Minimum of 3 years’ administrative experience in a similar role.
- Strong communication skills, both verbal and written.
- Excellent organisational and multitasking abilities.
- Experience in managing sensitive and confidential information.
- Ability to build relationships with senior leadership and manage competing priorities.
Desirable:
- Experience in the charity or health sector.
- Qualification in project management or similar.
Executive Assistant employer: DDH Talent & Coaching Group Ltd
Contact Detail:
DDH Talent & Coaching Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network with professionals in the charity or health sector. Attend relevant events or join online forums where you can connect with individuals who may have insights into the role of an Executive Assistant and the specific needs of the organisation.
✨Tip Number 2
Familiarise yourself with project management tools and techniques. Since the role involves overseeing various projects, demonstrating your knowledge of these tools during interviews can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience in managing sensitive information. Given the nature of the role, being able to articulate how you've handled confidential matters in the past will show your suitability for the position.
✨Tip Number 4
Research the organisation's current projects and initiatives. Understanding their goals and challenges will allow you to tailor your conversation during the interview, showcasing how you can contribute to their success.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Focus on your administrative experience, communication skills, and any project management qualifications you may have.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses how your skills and experiences make you a great fit for this position. Mention your ability to manage sensitive information and build relationships with senior leadership, as these are key aspects of the role.
Showcase Relevant Experience: In your application, provide examples of your previous work that demonstrate your organisational and multitasking abilities. Highlight any experience you have in recruitment, budget tracking, or managing operational tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant.
How to prepare for a job interview at DDH Talent & Coaching Group Ltd
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've managed multiple projects or deadlines in the past, highlighting your multitasking abilities.
✨Demonstrate Strong Communication
Effective communication is key in this role. During the interview, focus on your verbal and written communication skills. You might want to share instances where you successfully communicated complex information to different stakeholders.
✨Highlight Confidentiality Experience
Given the nature of the role, managing sensitive information is essential. Be ready to talk about your experience handling confidential data and how you ensure privacy and security in your work.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in the role and how you would address them, especially regarding staffing and budget management.
