At a Glance
- Tasks: Support executives with diary management, travel arrangements, and event coordination.
- Company: Join a fun and collaborative team at DUAL in London.
- Benefits: Enjoy a competitive salary, generous pension, and comprehensive healthcare.
- Other info: Opportunities for volunteering and community involvement await you!
- Why this job: Make an impact while developing your skills in a dynamic environment.
- Qualifications: Bring a positive attitude, attention to detail, and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
This role supports the UK COO, UK CDO, and UK and Europe Chief Actuary as part of a small, fun, collaborative executive team in London.
Responsibilities
- Proactive and accurate diary management, forward planning UK & international meetings ensuring effective use of time.
- Screen emails, assess actions needed, respond where necessary.
- Manage travel arrangements, including international travel, hotel bookings, and produce comprehensive itineraries.
- Draft and prepare materials for the UK COO, including emails and meeting materials.
- Coordinate company events and corporate hospitality, ensuring all events delivered effectively.
- Prioritise workload and adapt service delivery for the UK COO, UK CDO, and UK/Europe Chief Actuary.
- Act as a point of contact for the team, provide professional and customer‑focused service to clients, external providers and agencies.
- Develop and maintain relationships with third parties.
- Collaborate with the Executive and Personal Assistant community; produce briefing papers, reports and presentations.
- Liaise with DUAL Reception to book meeting rooms, refreshments and notify relevant teams.
- Support management of the 17th floor, liaise with the Howden CRES team on facilities and space matters.
- Attend UK COO weekly team leadership meetings; coordinate monthly IT & Ops newsletters and quarterly IT & Ops Townhalls.
- Exercise discretion and confidentiality, safeguard privileged information.
- Coordinate Distribution workshops, reviews and team away days for the UK CDO team.
Qualifications
- Positive attitude, self‑motivated.
- High attention to detail.
- Ability to learn quickly.
- Ability to follow processes accurately.
- High level of numeracy and literacy.
- Confidence and curiosity to ask questions.
- Strong verbal communication and interpersonal skills.
Benefits
- Competitive salary and generous pension scheme.
- Comprehensive healthcare provision.
- Wellbeing offers.
- Opportunities for volunteering and community involvement.
- Support for sustainability initiatives.
Diversity & Inclusion
At DUAL we consider our people our chief competitive advantage and treat colleagues, candidates, clients, and business partners with equality, fairness, and respect, regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.
Personal Assistant - Maternity Cover (12 Month FTC) employer: DCR
At DUAL, we pride ourselves on fostering a vibrant and inclusive work culture that values collaboration and personal growth. As a Personal Assistant in our London office, you'll enjoy a competitive salary, comprehensive healthcare, and generous pension schemes, alongside opportunities for community involvement and sustainability initiatives. Join us to be part of a supportive team where your contributions are recognised and valued, making every day at work meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant - Maternity Cover (12 Month FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This way, you can tailor your responses to show how you fit right in with their team. Plus, it’ll help you ask insightful questions!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you rehearse, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. We love seeing candidates who take that extra step!
We think you need these skills to ace Personal Assistant - Maternity Cover (12 Month FTC)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in diary management, travel arrangements, and communication skills, as these are key for supporting our executive team.
Show Off Your Attention to Detail:We love candidates who pay attention to the little things! Ensure your application is free from typos and errors. This reflects your ability to follow processes accurately, which is super important for this role.
Be Yourself:Let your personality shine through in your application. We’re looking for someone with a positive attitude and a self-motivated spirit. Share examples of how you’ve tackled challenges or adapted to new situations!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at DCR
✨Know Your Diary Management
Since the role involves proactive diary management, make sure you can discuss your experience with scheduling and prioritising meetings. Be ready to share examples of how you've effectively managed competing priorities in the past.
✨Showcase Your Communication Skills
Strong verbal communication is key for this position. Prepare to demonstrate your ability to draft emails and meeting materials. You might even want to bring a sample of your written work to showcase your literacy skills.
✨Be Travel Savvy
As travel arrangements are part of the job, brush up on your experience with booking international travel and creating itineraries. Share any tips or tools you use to ensure smooth travel plans, as this will show your proactive approach.
✨Emphasise Team Collaboration
This role requires working closely with an executive team. Think of examples where you've successfully collaborated with others, especially in a fast-paced environment. Highlight your ability to build relationships and coordinate events effectively.
