At a Glance
- Tasks: Support executives with diary management, travel arrangements, and event coordination.
- Company: Join a fun and collaborative team at DUAL in London.
- Benefits: Enjoy a competitive salary, generous pension, and comprehensive healthcare.
- Other info: Opportunities for volunteering and community involvement, plus support for sustainability initiatives.
- Why this job: Be part of a dynamic environment while developing your professional skills.
- Qualifications: Positive attitude, attention to detail, and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
This role supports the UK COO, UK CDO, and UK and Europe Chief Actuary as part of a small, fun, collaborative executive team in London.
Responsibilities
- Proactive and accurate diary management, forward planning UK & international meetings ensuring effective use of time.
- Screen emails, assess actions needed, respond where necessary.
- Manage travel arrangements, including international travel, hotel bookings, and produce comprehensive itineraries.
- Draft and prepare materials for the UK COO, including emails and meeting materials.
- Coordinate company events and corporate hospitality, ensuring all events delivered effectively.
- Prioritise workload and adapt service delivery for the UK COO, UK CDO, and UK/Europe Chief Actuary.
- Act as a point of contact for the team, provide professional and customer‑focused service to clients, external providers and agencies.
- Develop and maintain relationships with third parties.
- Collaborate with the Executive and Personal Assistant community; produce briefing papers, reports and presentations.
- Liaise with DUAL Reception to book meeting rooms, refreshments and notify relevant teams.
- Support management of the 17th floor, liaise with the Howden CRES team on facilities and space matters.
- Attend UK COO weekly team leadership meetings; coordinate monthly IT & Ops newsletters and quarterly IT & Ops Townhalls.
- Exercise discretion and confidentiality, safeguard privileged information.
- Coordinate Distribution workshops, reviews and team away days for the UK CDO team.
Qualifications
- Positive attitude, self‑motivated.
- High attention to detail.
- Ability to learn quickly.
- Ability to follow processes accurately.
- High level of numeracy and literacy.
- Confidence and curiosity to ask questions.
- Strong verbal communication and interpersonal skills.
Benefits
- Competitive salary and generous pension scheme.
- Comprehensive healthcare provision.
- Wellbeing offers.
- Opportunities for volunteering and community involvement.
- Support for sustainability initiatives.
Diversity & Inclusion
At DUAL we consider our people our chief competitive advantage and treat colleagues, candidates, clients, and business partners with equality, fairness, and respect, regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.
Personal Assistant - Maternity Cover (12 Month FTC) in London employer: DCR
DUAL is an exceptional employer that fosters a collaborative and supportive work environment in the heart of London. With a focus on employee wellbeing, competitive salaries, and generous benefits, including comprehensive healthcare and opportunities for community involvement, DUAL prioritises personal and professional growth. Join a dynamic team where your contributions are valued, and enjoy the unique advantage of working alongside a fun and dedicated executive team committed to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant - Maternity Cover (12 Month FTC) in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills align with what they need, especially in diary management and event coordination.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you’ve managed complex schedules or coordinated events in the past. It’s all about demonstrating your proactive approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are keen to join our team!
We think you need these skills to ace Personal Assistant - Maternity Cover (12 Month FTC) in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in diary management, travel arrangements, and event coordination, as these are key responsibilities we’re looking for.
Show Off Your Attention to Detail:We love candidates who pay attention to the little things! Ensure your application is free from typos and errors. This reflects your ability to follow processes accurately, which is super important for this role.
Be Yourself:Let your personality shine through in your application. We’re a fun and collaborative team, so don’t be afraid to show us your positive attitude and self-motivation. A bit of curiosity goes a long way!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our team.
How to prepare for a job interview at DCR
✨Know Your Diary Management
Since the role involves proactive diary management, brush up on your scheduling skills. Be ready to discuss how you prioritise tasks and manage conflicting appointments. Maybe even share a personal story about a time you successfully juggled multiple schedules!
✨Master Travel Arrangements
This position requires managing travel arrangements, so be prepared to talk about your experience with booking international travel and creating itineraries. Highlight any tools or software you’ve used to streamline this process, as it shows you're organised and tech-savvy.
✨Communication is Key
Strong verbal communication is essential for this role. Practice articulating your thoughts clearly and confidently. You might want to prepare examples of how you've effectively communicated with different stakeholders in previous roles.
✨Show Your Team Spirit
As part of a collaborative executive team, it's important to demonstrate your ability to work well with others. Think of examples where you've contributed to team success or coordinated events. This will show that you’re not just a lone wolf but a team player who can enhance the workplace culture.
