At a Glance
- Tasks: Join our team to streamline accounts payable processes and enhance financial operations.
- Company: DC Thomson, a purpose-driven media company making a positive community impact.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Collaborative environment with a focus on continuous improvement and digital transformation.
- Why this job: Be part of a transformative journey using cutting-edge technology in finance.
- Qualifications: Experience in accounts payable or finance admin; familiarity with automation tools is a plus.
The predicted salary is between 30000 - 42000 £ per year.
ABOUT DC THOMSON
At DC Thomson we are a business with a purpose – to make a positive impact on the communities we serve. We are home to some of the world’s best-loved media brands, organised around local news and radio, companionship, kids, advocacy, energy, puzzles and hobbies. Finance Shared Services has been on a transformation journey to move away from siloed teams and manual processes and toward a culture of enabling others in a purpose driven environment which is utilising technology and connecting to the rest of the business in a way that is commercially impactful. We are in the process of reshaping our team to ensure it fits the needs of the business moving forward.
ABOUT THE ROLE
- Reporting to: Accounts Payable Team Lead
- Location: Meadowside, Dundee, Scotland
- Ways of Working: Hybrid (minimum 2 days in office per week)
- Contract Type: Full-time (part-time considered), Permanent
ROLE PURPOSE
The Accounts Payable Assistant is a pivotal role in our transformation journey to a PO-first, automation-led Shared Services function. You will minimise manual invoice processing (80% automated via CDC). Use Xelix real-time AI to flag duplicates, posting errors, overpayments, and suspicious activity before pay runs. Leverage Xelix AI ticketing to auto-interpret vendor emails, create tickets, and draft responses—slashing inbox volume.
- PO & Receipting Governance: Drive timely, accurate PO creation by budget holders; ensure suppliers quote correct PO on every invoice. Provide hands-on admin support to receipt purchases promptly, enabling 3-way matching and a clean GRNI. Proactively chase missing POs/receipts to maintain ledger hygiene.
- Stakeholder & Supplier Management: Resolve queries swiftly with suppliers, procurement, and budget holders. Own the AP mailbox & Xelix ticketing queues to hit SLAs. Educate the business on policies to prevent preventable queries.
- Insight & Reporting: Review monthly dashboards for Duplicate & Overpayment Risk (Xelix), PO Compliance & Receipting Rates, Manual vs. Automated Processing Metrics, Top Suppliers by Spend / Query Volume.
- Continuous Improvement & Resilience: Identify pain points (late POs, missing receipts, query spikes) and co-design fixes. Cross-train with counterpart to cover AP, Expenses, Travel, Credit Cards.
SKILLS & EXPERIENCE:
- Experience in Accounts Payable or finance admin (shared services preferred).
- Hands-on with CDC/Continia and Xelix (or similar AP automation/AI tools) highly desirable.
- Strong grasp of PO matching, GRNI, 3-way match, supplier comms.
- Numerically accurate, deadline-driven, high-volume environment experience.
- Proficient in Business Central (or Dynamics 365) a plus.
- Core skills: Business Administration, Methods and tools, Change Control, Stakeholder relationship management, digital transformation.
BEHAVIOURS/PERSONAL ATTRIBUTES:
- Proactive, solution-oriented, growth mindset.
- Collaborative team player who shares knowledge.
- Comfortable adopting new tech and challenging the status quo.
To apply for this role, please follow our online application process and submit a CV and cover letter. We are an equal-opportunity employer and encourage applications from everyone and do not discriminate on the basis of race, religion, gender, sexual orientation, age, marital status, disability or any other protected characteristics.
Closing date for applications: Monday, 5th January 2026 at 16:00hrs
Accounts Payable Assistant - Shared Services in Dundee employer: DC Thomson
At DC Thomson, we pride ourselves on being an employer that fosters a culture of innovation and collaboration, particularly within our Finance Shared Services team in Meadowside, Dundee. Our commitment to employee growth is evident through our transformation journey towards automation and technology integration, providing opportunities for professional development in a supportive environment. With a hybrid working model and a focus on making a positive impact in the community, we offer a rewarding workplace where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Assistant - Shared Services in Dundee
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like DC Thomson. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Accounts Payable Assistant - Shared Services in Dundee
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to DC Thomson.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on DC Thomson's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at DC Thomson
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with DC Thomson.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at DC Thomson will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former DC Thomson employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
