At a Glance
- Tasks: Support senior leaders by managing schedules, coordinating meetings, and handling communications.
- Company: Join URW, a leader in sustainable real estate and community engagement.
- Benefits: Enjoy a competitive salary, health perks, and extensive learning opportunities.
- Other info: Join a diverse team committed to reinventing community connections and personal growth.
- Why this job: Be at the heart of operations, making a real impact in a dynamic environment.
- Qualifications: Experience as a PA or EA with strong organisational and communication skills.
The predicted salary is between 45000 - 55000 £ per year.
Overview: A pivotal role supporting senior leadership in a fast-paced, high-performing environment. We’re looking for a highly organised and proactive Personal Assistant to provide seamless support to the COO, CIO and senior Director(s). This is a critical role at the heart of the business, ensuring the smooth running of operations, enabling effective communication, and supporting coordination across a dynamic and fast-moving organisation. You’ll be someone who thrives on juggling priorities, anticipates needs before they arise, and brings a high level of professionalism, discretion, and attention to detail to everything you do.
Key objectives:
- Deliver high-level administrative and organisational support to senior stakeholders, ensuring their time is managed effectively and business priorities are executed smoothly.
- Act as a central point of coordination across teams, managing complex schedules, facilitating communication, and supporting operational excellence across the Leasing function.
Responsibilities:
- Executive & Administrative Support: Proactively manage complex diaries, meetings, and scheduling across multiple stakeholders.
- Coordinate large internal and external meetings, including annual agent and JV partner engagements.
- Prepare agendas, briefing materials, and follow-up actions.
- Manage inbox queries and respond on behalf of senior leaders where appropriate.
- Provide general administrative support, including document preparation and handling.
- Travel, Expenses & Procurement: Arrange travel and accommodation, ensuring cost-effective and efficient planning.
- Manage travel requirements for the Leasing team and wider business where needed.
- Process expenses using Concur and manage purchase orders via SAP 4 Hana.
- Act as Procurement Coordinator for Northern Europe, managing trackers and supplier queries.
- Office & Operational Support: Act as a key point of contact for visitors and internal stakeholders.
- Maintain office supplies and coordinate with external vendors.
- Organise and manage filing systems (digital and physical).
- Handle sensitive and confidential information with discretion.
- Manage concession documentation and maintain tracking processes.
- Leasing Plans & Internal Coordination: Support the preparation and circulation of Tenant Mix and Leasing plans.
- Coordinate updates and ensure deadlines are met for internal reviews.
- Manage the distribution of key planning documentation across locations.
- HR & Systems Support: Run reports and support follow-up actions for leadership.
- Assist with onboarding new team members and integration into the business.
- Team & Communication Support: Coordinate internal communications, updates, and announcements.
- Support the organisation of events, town halls, and leadership meetings.
- Assist with cross-functional projects, tracking actions and deadlines.
- Process Improvement: Identify opportunities to improve administrative processes and efficiency.
- Support the development of best practices across the COO’s organisation.
Skills, experience and knowledge:
- Proven experience in a PA or EA role supporting senior stakeholders.
- Exceptional organisational and time management skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and reliability.
- Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Excel).
- Experience with systems such as Concur, SAP, SAP4Hana or similar platforms.
Desirable:
- Experience in a fast-paced, international, or matrixed organisation.
- Strong relationship-building skills across multiple stakeholder groups.
- Confidence in managing competing priorities and deadlines.
What matters to us: At URW, our purpose is to Reinvent Being Together, reimagining how people and communities connect, socialise, and experience dynamic moments in unique and meaningful ways. We are proud to promote equal opportunities and embrace diversity in profiles, experiences, and skills. Our commitment is to provide equal access to our services for everyone. If you require any adjustments for your interview, please let us know in advance, so we can support you accordingly.
Personal Assistant (PA) to C-Suite in London employer: DBA-Verwaltungs-Gmbh
URW is an exceptional employer that prioritises employee development and wellbeing, offering extensive training programs and a supportive work culture. With a focus on sustainability and community engagement, employees are empowered to make a meaningful impact while enjoying competitive benefits such as a robust pension plan, health insurance, and wellness initiatives. Located in the vibrant Northern Europe region, URW fosters a dynamic environment where diversity is celebrated, making it an ideal place for those seeking a rewarding career as a Personal Assistant to C-Suite executives.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (PA) to C-Suite in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and how you can contribute to their goals. This will help you stand out as someone who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team and contributing to our mission.
We think you need these skills to ace Personal Assistant (PA) to C-Suite in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in supporting senior stakeholders and managing complex schedules, as these are key aspects of the job.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully juggled multiple priorities in a fast-paced environment. We want to see that you can keep everything running smoothly, just like we do at StudySmarter!
Be Professional and Discreet:Since this role involves handling sensitive information, emphasise your professionalism and discretion in your written application. Share instances where you've maintained confidentiality and handled important tasks with care.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at DBA-Verwaltungs-Gmbh
✨Know Your Stakeholders
Before the interview, research the COO, CIO, and senior Directors you'll be supporting. Understand their roles, priorities, and any recent news about them or the company. This will help you tailor your responses and show that you're proactive and genuinely interested in the position.
✨Demonstrate Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated large meetings in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, showcasing your ability to juggle multiple priorities effectively.
✨Showcase Your Tech Savvy
Familiarise yourself with tools like Concur and SAP4Hana, as well as Microsoft Office applications. If you have experience with these systems, be ready to share how you've used them to improve efficiency or streamline processes in previous roles.
✨Exude Professionalism and Discretion
As a PA to C-Suite executives, discretion is key. Prepare to discuss scenarios where you've handled sensitive information or maintained confidentiality. Highlight your understanding of the importance of professionalism in high-stakes environments, and be sure to dress appropriately for the interview.
